Meeting Agenda
1. Call to Order and Declaration of a Quorum
2. Pledge of Allegiance 
3. Public Participation
4. Principals' Reports
5. Superintendent's Report
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
6.A. Minutes of the January 16, 2024, Regular Board Meeting
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
6.C. FY24 Purchase Orders
  1. General Fund - #276-297
  2. Building Fund - #45-50
6.D. FY24 Warrants
  1. General Fund - #529-786
  2. Building Fund - #59-77
6.E. School Rental Requests as listed, any others at hand
6.F. Fundraising Activities Requests as listed, any others at hand
  • Middle School Academic Team: Pick-a-Date to Donate, February-March 2024
  • Sophomore Class: Raffle Beef, Egg My House Easter Egg, 50/50 Raffle, Movie Day, Candy Grams Easter, Car Window Wash
  • Baseball and Softball: 100 Inning Game, May 17
  • Baseball: Hoodies and T-Shirt Sales, February-May
  • Boys Basketball: Sponsorship Donations March-May, Alumni Basketball Game April 26
6.G. Out-of-State Trips
  • Middle School Gifted & Talented Students:  NASA, Houston TX, March 25-28, 2024
  • Pre-Kindergarten Class: Ocean Adventures Indoor Park, Joplin MO, February 29, 2024
  • Baseball Team: University of Arkansas - Fayetteville, May 1, 2024
7. Action Agenda - Individual items for discussion, consideration, and possible action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
7.A. Discussion and possible action updating Board Policy EHBDB Title I, Parents' Bill of Rights  
7.B. Discussion and possible action on Ruth Kelly Student Picture Agreement for SY24-25
7.C. Discussion and possible action on Activity Account money transfers:
  • Athletics 803 to STEM 825 - $30.00 for Sooter Tournament Plaques
  • Elementary 811 to Middle School G/T 839 - $180.00 for OKC Thunder Tickets
7.D. Discussion and possible action on quote from Oklahoma Glass & Mirror for High School door component replacements
7.E. Discussion and possible action on Property & Liability Insurance representation for Welch Public Schools in relationship with OSIG
7.F. Discussion and possible action to grant Superintendent Ramsey the authority to deviate from the month-end payroll by up to seven business days for the months of March and April 2024.
8. Discussion, consideration, and possible action to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items, so that the Board can return to Open Session and possible board action to approve:
  1. Employment of an Athletic Director for the remainder of SY23-24 and SY24-25
  2. Employment of an Assistant Athletic Director for SY24-25
  3. Employment of an Adjunct HS/MS Assistant Baseball Lay Coach for SY23-24
  4. Employment of Stacy Ezell, MS/HS Principal for SY24-25
  5. Employment of Kimberley Hall, Elementary Principal for SY24-25
9. Return to Open Session, President's Acknowledgment, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
10. Discussion and action on employing an Athletic Director for the remainder of the SY23-24 and for SY24-25
11. Discussion and action on an Athletic Director Extra-Duty Contract for the remainder of the SY23-24
12. Discussion and action on an Assistant Athletic Director for SY24-25
13. Discussion and action on employing an Adjunct HS/MS Assistant Baseball Lay Coach for SY23-24
14. Discussion and action on an Adjunct HS/MS Assistant Baseball Lay Coach Extra-Duty Contract for SY23-24
15. Discussion and action on employing Stacy Ezell, MS/HS Principal for SY24-25
16. Discussion and action on employing Kimberley Hall, Elementary Principal, for SY24-25
17. Vote to Adjourn
Agenda Item Details Reload Your Meeting
NOTE:  The Board may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda. 
Meeting: February 16, 2024 at 5:30 PM - Special Meeting of the Welch Board of Education
Agenda Item:
1. Call to Order and Declaration of a Quorum
Agenda Item:
2. Pledge of Allegiance 
Agenda Item:
3. Public Participation
Agenda Item:
4. Principals' Reports
Agenda Item:
5. Superintendent's Report
Agenda Item:
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
Action(s):
Motion passed:
Motion to approve Consent Agenda Item 6A minutes of the January 16, 2024, Regular board meeting; Item 6B Treasurer's report, Activity Fund report, and status of all funds and investments; Item 6C FY24 General Fund Purchase Orders #276-297 and Building Fund Purchase Orders #45-50; Item 6D General Fund warrants #529-786 and Building Fund warrants #59-77; Item 6E (If any requests are submitted); Item 6F Fundraising activities requested by the Middle school academic team for Pick-a-Date to Donate from February-March, 2024; Sophomore Class to raffle a beef, "Egg my House" East Egg, 50/50 raffle, Movie Day, Easter Candy Grams, Car Window Wash, Baseball and Softball to have a 100 Inning game on May 17, Baseball to sell hoodies and t-shirts from February-May, and Boys Basketball to solicit sponsorship donations and an alumni basketball game; and Item 6G, Out-of-State trips for the Middle School Gifted and Talented program to travel to NASA at Houston TX March 25-28, Pre-Kindergarten class to Joplin MO for Ocean Adventure Indoor Park on February 29, and the Baseball team to travel to the University of Arkansas at Fayetteville, May 1. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
6.A. Minutes of the January 16, 2024, Regular Board Meeting
Attachments:
Agenda Item:
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
Agenda Item:
6.C. FY24 Purchase Orders
  1. General Fund - #276-297
  2. Building Fund - #45-50
Agenda Item:
6.D. FY24 Warrants
  1. General Fund - #529-786
  2. Building Fund - #59-77
Agenda Item:
6.E. School Rental Requests as listed, any others at hand
Agenda Item:
6.F. Fundraising Activities Requests as listed, any others at hand
  • Middle School Academic Team: Pick-a-Date to Donate, February-March 2024
  • Sophomore Class: Raffle Beef, Egg My House Easter Egg, 50/50 Raffle, Movie Day, Candy Grams Easter, Car Window Wash
  • Baseball and Softball: 100 Inning Game, May 17
  • Baseball: Hoodies and T-Shirt Sales, February-May
  • Boys Basketball: Sponsorship Donations March-May, Alumni Basketball Game April 26
Agenda Item:
6.G. Out-of-State Trips
  • Middle School Gifted & Talented Students:  NASA, Houston TX, March 25-28, 2024
  • Pre-Kindergarten Class: Ocean Adventures Indoor Park, Joplin MO, February 29, 2024
  • Baseball Team: University of Arkansas - Fayetteville, May 1, 2024
Agenda Item:
7. Action Agenda - Individual items for discussion, consideration, and possible action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
Agenda Item:
7.A. Discussion and possible action updating Board Policy EHBDB Title I, Parents' Bill of Rights  
Action(s):
Motion passed:
Motion to approve updating Board Policy EHBDB Title I, Parents' Bill of Rights. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.B. Discussion and possible action on Ruth Kelly Student Picture Agreement for SY24-25
Action(s):
Motion passed:
Motion to approve Ruth Kelly Student Picture Agreement for SY24-25. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.C. Discussion and possible action on Activity Account money transfers:
  • Athletics 803 to STEM 825 - $30.00 for Sooter Tournament Plaques
  • Elementary 811 to Middle School G/T 839 - $180.00 for OKC Thunder Tickets
Action(s):
Motion passed:
Motion to approve Activity Account money transfers from Athletics 803 to STEM 825 - $30.00 for Sooter Tournament Plaques, and Elementary 811 to Middle School G/T 839 - $180.00 for OKC Thunder Tickets. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.D. Discussion and possible action on quote from Oklahoma Glass & Mirror for High School door component replacements
Action(s):
Motion passed:
Motion to approve quote from Oklahoma Glass & Mirror for High School door component replacements. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.E. Discussion and possible action on Property & Liability Insurance representation for Welch Public Schools in relationship with OSIG
Agenda Item:
7.F. Discussion and possible action to grant Superintendent Ramsey the authority to deviate from the month-end payroll by up to seven business days for the months of March and April 2024.
Action(s):
Motion passed:
Motion to grant Superintendent Ramsey the authority to deviate from the month-end payroll by up to seven business days for the months of March and April 2024. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
8. Discussion, consideration, and possible action to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items, so that the Board can return to Open Session and possible board action to approve:
  1. Employment of an Athletic Director for the remainder of SY23-24 and SY24-25
  2. Employment of an Assistant Athletic Director for SY24-25
  3. Employment of an Adjunct HS/MS Assistant Baseball Lay Coach for SY23-24
  4. Employment of Stacy Ezell, MS/HS Principal for SY24-25
  5. Employment of Kimberley Hall, Elementary Principal for SY24-25
Action(s):
Motion passed:
Motion to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items, so that the Board can return to Open Session and possible board action to approve 1) Employment of an Athletic Director for the remainder of SY23-24 and SY24-25; 2) Employment of an Assistant Athletic Director for SY24-25; 3) Employment of an Adjunct HS/MS Assistant Baseball Lay Coach for SY23-24; 4) Employment of Stacy Ezell, MS/HS Principal for SY24-25, and 5) Employment of Kimberley Hall, Elementary Principal for SY24-25. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
9. Return to Open Session, President's Acknowledgment, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
Agenda Item:
10. Discussion and action on employing an Athletic Director for the remainder of the SY23-24 and for SY24-25
Action(s):
Motion passed:
Motion to employ Ryan Gleaves as Athletic Director for the remainder of the SY23-24 and for SY24-25. This motion, made by Shannon Walker and seconded by Rowdy Layton, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
11. Discussion and action on an Athletic Director Extra-Duty Contract for the remainder of the SY23-24
Action(s):
Motion passed:
Motion to execute an Athletic Director Extra-Duty Contract in the amount of $1,666.65for the remainder of the SY23-24. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
12. Discussion and action on an Assistant Athletic Director for SY24-25
Action(s):
Motion passed:
Motion to employ Joseph Bryson as Assistant Athletic Director for SY24-25. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
13. Discussion and action on employing an Adjunct HS/MS Assistant Baseball Lay Coach for SY23-24
Action(s):
Motion passed:
Motion to employ Gunner Johnson as Adjunct HS/MS Assistant Baseball Lay Coach for SY23-24. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
14. Discussion and action on an Adjunct HS/MS Assistant Baseball Lay Coach Extra-Duty Contract for SY23-24
Action(s):
Motion passed:
Motion to execute an Adjunct HS/MS Assistant Baseball Lay Coach Extra-Duty Contract in the amount of $2,000.00 for SY23-24. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
15. Discussion and action on employing Stacy Ezell, MS/HS Principal for SY24-25
Action(s):
Motion passed:
Motion to employ Stacy Ezell, MS/HS Principal for SY24-25. This motion, made by Shannon Walker and seconded by Rowdy Layton, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
16. Discussion and action on employing Kimberley Hall, Elementary Principal, for SY24-25
Action(s):
Motion passed:
Motion to employ Kimberley Hall, Elementary Principal, for SY24-25. This motion, made by Shannon Walker and seconded by Rowdy Layton, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
17. Vote to Adjourn
Action(s):
Motion passed:
Motion to adjourn. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
 

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