Meeting Agenda
1. Call to Order and Declaration of a Quorum
2. Pledge of Allegiance 
3. Public Participation
4. Principals' Reports
5. Superintendent's Report
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
6.A. Minutes of the August 7, 2023, Regular Board Meeting and September 11, 2023, Special Board Meeting
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
6.C. FY23 Warrants
  1. General Fund
  2. Building Fund
6.D. FY24 Purchase Orders
  1. General Fund - 183-217
  2. Building Fund - 35-41
6.E. FY24 Change Order
     General Fund #2024-11-186 - Wyandotte Public Schools
     From $420.00 to $609.81
     Additional Facility/Speaker Expenses for PD Training Day
6.F. FY24 Warrants
  1. General Fund
  2. Building Fund
  3. Bond Fund
6.G. School Rental Requests as listed, any others at hand
6.H. Out-of-State Trip Requests:
  1. Elementary to Joplin MO September 15, 2023
  2. BITE to Joplin Mo November 9, 2023
  3. FFA to Coffeyville KS Stockyards Cattle Grading, September 22, 2023
6.I. Fundraising Activities Requests as listed, any others at hand
  1. Junior Class - Crush Pops, Jan-Feb; Christmas Candygrams Nov-Dec; Smoked Rib Sale Jan; 50/50 Raffle, Football and Basketball Homecomings; Powder Puff Game & Concessions, October 3; Sell Walking Tacos, Sept-Nov Home Football Games
  2. HS Cheer, Harvest Days - Cake Walk October 21
  3. Sophomore Class, Homecoming Shirts - September 12-18
7. Action Agenda - Individual items for discussion, consideration, and possible vote.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
7.A. Presentation from Jan Schilling, Patten & Odom, CPAs, PLLC Auditing firm, on the FY24 Estimate of Needs
7.B. Discussion, consideration, and action on the FY24 Estimate of Needs as prepared for Welch Public Schools
7.C. Discussion, consideration, and action on the FY24 Appropriations for Welch Public Schools
7.D. Discussion, consideration, and action on Open Transfer Student Capacity for 2nd Quarter
7.E. Discussion, consideration, and action on SY23-24 Athletic Event Admission Prices
7.F. Discussion, consideration, and action on SY23-24 Welch District Site Committee Members
7.G. Discussion, consideration, and action on a Lease Agreement for FY24 with Pitney Bowes for postage stamp equipment
8. Proposed Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:
  1. Certified Staff Extra Duty Contracts and Assignments
  2. Athletic Extra Duty Contracts and Assignments
  3. Execution of Certified Employment Contracts
  4. Execution of Support Employment Contracts
  5. Employment of Student A and Student B on a Work Study program through DRS
9. Action to Convene in Executive Session
10. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
11. Discussion, consideration, and action regarding the employment, contracts, duties, and assignments for FY24 for the following:
  1. Certified Staff Extra Duty Contracts and Assignments
  2. Athletic Extra Duty Contracts and Assignments
  3. Execution of Certified Employment Contracts
  4. Execution of Support Employment Contracts
  5. Employment of Student A and Student B on a Work Study Program through DRS
12. New Business
13. Vote to Adjourn
Agenda Item Details Reload Your Meeting
NOTE:  The Board may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda. 
Meeting: September 11, 2023 at 5:30 PM - Regular Meeting of the Welch Board of Education
Agenda Item:
1. Call to Order and Declaration of a Quorum
Agenda Item:
2. Pledge of Allegiance 
Agenda Item:
3. Public Participation
Agenda Item:
4. Principals' Reports
Agenda Item:
5. Superintendent's Report
Agenda Item:
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
Action(s):
Motion passed:
Motion to approve Consent Agenda Items 6A, Minutes of the August 17, 2023, Regular Board Meeting and September 11, 2023, Special Board Meeting; Item 6B, Treasurer's Report, Activity Fund Report, and status of all funds and investments; Item 6C, FY23 General Fund and Building Fund Warrants; Item 6D FY24 General Fund #183-217 and Building Fund #35-41 Purchase Orders; Item 6E, FY24 Change Order; Item 6F, FY24 Warrants; Item 6G School Rental Requests; Item 6H Out-of-State Trip requests; and Item 6I, Fundraising Activities Requests. This motion, made by Mr Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
Agenda Item:
6.A. Minutes of the August 7, 2023, Regular Board Meeting and September 11, 2023, Special Board Meeting
Attachments:
Agenda Item:
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
Agenda Item:
6.C. FY23 Warrants
  1. General Fund
  2. Building Fund
Agenda Item:
6.D. FY24 Purchase Orders
  1. General Fund - 183-217
  2. Building Fund - 35-41
Agenda Item:
6.E. FY24 Change Order
     General Fund #2024-11-186 - Wyandotte Public Schools
     From $420.00 to $609.81
     Additional Facility/Speaker Expenses for PD Training Day
Agenda Item:
6.F. FY24 Warrants
  1. General Fund
  2. Building Fund
  3. Bond Fund
Agenda Item:
6.G. School Rental Requests as listed, any others at hand
Agenda Item:
6.H. Out-of-State Trip Requests:
  1. Elementary to Joplin MO September 15, 2023
  2. BITE to Joplin Mo November 9, 2023
  3. FFA to Coffeyville KS Stockyards Cattle Grading, September 22, 2023
Agenda Item:
6.I. Fundraising Activities Requests as listed, any others at hand
  1. Junior Class - Crush Pops, Jan-Feb; Christmas Candygrams Nov-Dec; Smoked Rib Sale Jan; 50/50 Raffle, Football and Basketball Homecomings; Powder Puff Game & Concessions, October 3; Sell Walking Tacos, Sept-Nov Home Football Games
  2. HS Cheer, Harvest Days - Cake Walk October 21
  3. Sophomore Class, Homecoming Shirts - September 12-18
Agenda Item:
7. Action Agenda - Individual items for discussion, consideration, and possible vote.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
Agenda Item:
7.A. Presentation from Jan Schilling, Patten & Odom, CPAs, PLLC Auditing firm, on the FY24 Estimate of Needs
Agenda Item:
7.B. Discussion, consideration, and action on the FY24 Estimate of Needs as prepared for Welch Public Schools
Action(s):
Motion passed:
Motion to approve the FY24 Estimate of Needs as prepared for Welch Public Schools. This motion, made by Mr Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
Agenda Item:
7.C. Discussion, consideration, and action on the FY24 Appropriations for Welch Public Schools
Action(s):
Motion passed:
Motion to approve the FY24 Appropriations for Welch Public Schools. This motion, made by Mr Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
Agenda Item:
7.D. Discussion, consideration, and action on Open Transfer Student Capacity for 2nd Quarter
Action(s):
Motion passed:
Motion to approve Open Transfer Student Capacity for 2nd Quarter as presented. This motion, made by Mr Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
Agenda Item:
7.E. Discussion, consideration, and action on SY23-24 Athletic Event Admission Prices
Action(s):
Motion passed:
After discussion, motion to approve SY23-24 Athletic Event Admission Prices at 5.00 for adults and $4.00 for students. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
Agenda Item:
7.F. Discussion, consideration, and action on SY23-24 Welch District Site Committee Members
Action(s):
Motion passed:
Motion to approve SY23-24 Welch District Site Committee Members. This motion, made by Mr Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
Agenda Item:
7.G. Discussion, consideration, and action on a Lease Agreement for FY24 with Pitney Bowes for postage stamp equipment
Action(s):
Motion passed:
Motion to approve a Lease Agreement for FY24 with Pitney Bowes for postage stamp equipment. This motion, made by Mr Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
Agenda Item:
8. Proposed Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:
  1. Certified Staff Extra Duty Contracts and Assignments
  2. Athletic Extra Duty Contracts and Assignments
  3. Execution of Certified Employment Contracts
  4. Execution of Support Employment Contracts
  5. Employment of Student A and Student B on a Work Study program through DRS
Agenda Item:
9. Action to Convene in Executive Session
Action(s):
Motion passed:
Motion to forego Executive Session and proceed to Item #11. This motion, made by Mr Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
Agenda Item:
10. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
Agenda Item:
11. Discussion, consideration, and action regarding the employment, contracts, duties, and assignments for FY24 for the following:
  1. Certified Staff Extra Duty Contracts and Assignments
  2. Athletic Extra Duty Contracts and Assignments
  3. Execution of Certified Employment Contracts
  4. Execution of Support Employment Contracts
  5. Employment of Student A and Student B on a Work Study Program through DRS
Action(s):
Motion passed:
Motion to approve Items 1) Certified Staff Extra Duty Contracts and Assignments; 2) Athletic Extra Duty Contracts and Assignments; 3) Execution of Certified Employment Contracts; 4) Execution of Support Employment Contracts; and 5) Employment of Student A and Student B on a Work Study program through DRS. This motion, made by Mr Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
Agenda Item:
12. New Business
Agenda Item:
13. Vote to Adjourn
Action(s):
Motion passed:
Motion to adjourn. This motion, made by Mr Jesse Highsmith and seconded by Brian Mooney, passed.
  • Shannon Walker: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Brian Mooney: Yea
 

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