Meeting Agenda
1. Call to Order of Regular Board meeting at 5:30 p.m.
2. Roll Call
3. Pledge of Allegiance: Ralston students
4. Approval of Agenda
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
6. Approval of Board Meeting Minutes for August 17, 2026
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
7.A. Awards and Recognitions
8. Comments from the Community
9. Approval of Bills
9.A. Payables Summary
9.B. Voided Checks
9.C. Payroll Voucher(s)
9.D. Accounts Payable Warrants
10. Administrative Reports
10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
10.A.1. Recommendation to approve Student Travel Requests:
10.B. Josh Aurand, Assistant Superintendent for Business & Operations
10.B.1. Recommendation to approve Resolution Declaring Surplus Property:
10.B.2. Recommendation to approve a five-year lease with Quadient Leasing for a postage machine and equipment updates for a monthly payment of $275.00
10.B.3. Recommendation to approve an agreement with Adelante Educational Specialists for 3 (three) Biliteracy Professional Development days for bilingual and ESL staff for a cost of $10,500, funded by Title III
10.B.4. Recommendation to approve an agreement with ExploreK12, Inc. for Reflex Math subscription for Rock Cut Elementary at a cost of $2,965.00, funded by School Improvement Grant 
10.B.5. Recommendation to approve Memorandum of Understanding with Hagney Architects for partial roof replacements at Harlem High School, Olson Park, Parker Center, and Loves Park
10.B.6. Recommendation to approve an agreement with Client First Technology Consulting for E-rate consulting services at a cost not to exceed $4,500.00.
10.B.7. Recommendation to approve Engagement Letter with Chapman and Cutler LLP for bond counsel and disclosure counsel services related to the issuance of Life Safety and Working Cash Bonds, Series 2026
10.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
10.C.1. Recommendation to approve Personnel Agenda & Addendum
10.C.2. Recommendation to approve Memorandum of Understanding (MOU's) between the District and Harlem Federation of Teachers (HFT) regarding HMS Student Support Structure
10.D. Dr. Terrell Yarbrough, Superintendent
10.D.1.  Freedom of Information Act request dated August 19, 2026, was submitted by Bruce Thomas from Ryan and Jacobs Financial Services requesting a copy of checks/invoices for payment to Midwest Field Solutions. The District responded to the requestor on August 19, 2026, with the inclusive document.
10.D.2.  Freedom of Information Act request dated August 21, 2026 was submitted by Emma Brown at Energy RFPS requesting copies of the most recent electric utility bills (ideally between May 1–August 1, 2026) for the elementary and middle school facilities. The District responded to the requestor on August 28, 2026, with the inclusive documents.
10.D.3. Freedom of Information Act request dated July 31, 2026 was submitted by Robert at DataBranch USA requesting records from 2022 to current that capture pricing details of any engagement, which may include subscription terms, licensing fees, and per-unit costs, and implementation charges from National Time & Signal and Pyramid Systems. The District responded to the requestor on August 31, 2026, with the no responsive documents.
10.D.4. Freedom of Information Act request dated August 6, 2026 was submitted by Chelsea Barrett from DataBranch USA requesting records from 2022 to now that capture the pricing details of any engagement, which may include subscription terms, licensing fees, per-unit costs, and implementation charges from Brandon Industries, Capital StreetScapes, Custom Products Corporation, Hall Signs, and Signature Streetscapes. The District responded to the requestor on Sept. 4, 2026, with no responsive documents.
11. Consent Agenda
11.A. Approve Personnel Agenda & Addendum
11.B. Approve Student Travel Request(s)
12. ACTION ITEMS
12.A. Approve Resolution Declaring Surplus Property
12.B. Approve a five-year lease with Quadient Leasing for a postage machine and equipment updates for a monthly payment of $275.00
12.C. Approve an agreement with Adelante Educational Specialists for 3 (three) Biliteracy Professional Development days for bilingual and ESL staff for a cost of $10,500, funded by Title III
12.D. Approve an agreement with ExploreK12, Inc. for Reflex Math subscription for Rock Cut Elementary at a cost of $2,965.00, funded by School Improvement Grant 
12.E. Approve Memorandum of Understanding with Hagney Architects for partial roof replacements at Harlem High School, Olson Park, Parker Center, and Loves Park
12.F. Approve an agreement with Client First Technology Consulting for E-rate consulting services at a cost not to exceed $4,500.00
12.G. Approve Engagement Letter with Chapman and Cutler LLP for bond counsel and disclosure counsel services related to the issuance of Life Safety and Working Cash Bonds, Series 2026
12.H. Approve Memorandum of Understanding (MOU's) between the District and Harlem Federation of Teachers (HFT) regarding HMS Student Structure
13. Announcements and Discussion:  
14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
15. ACTION ITEMS AFTER CLOSED SESSION
16. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: September 14, 2026 at 5:30 PM - Regular Board Meeting
Subject:
1. Call to Order of Regular Board meeting at 5:30 p.m.
Subject:
2. Roll Call
Subject:
3. Pledge of Allegiance: Ralston students
Subject:
4. Approval of Agenda
Subject:
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Subject:
6. Approval of Board Meeting Minutes for August 17, 2026
Attachments:
Subject:
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
7.A. Awards and Recognitions
Subject:
8. Comments from the Community
Subject:
9. Approval of Bills
Subject:
9.A. Payables Summary
Attachments:
Subject:
9.B. Voided Checks
Attachments:
Subject:
9.C. Payroll Voucher(s)
Attachments:
Subject:
9.D. Accounts Payable Warrants
Attachments:
Subject:
10. Administrative Reports
Subject:
10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
Subject:
10.A.1. Recommendation to approve Student Travel Requests:
Attachments:
Subject:
10.B. Josh Aurand, Assistant Superintendent for Business & Operations
Subject:
10.B.1. Recommendation to approve Resolution Declaring Surplus Property:
Attachments:
Subject:
10.B.2. Recommendation to approve a five-year lease with Quadient Leasing for a postage machine and equipment updates for a monthly payment of $275.00
Attachments:
Subject:
10.B.3. Recommendation to approve an agreement with Adelante Educational Specialists for 3 (three) Biliteracy Professional Development days for bilingual and ESL staff for a cost of $10,500, funded by Title III
Attachments:
Subject:
10.B.4. Recommendation to approve an agreement with ExploreK12, Inc. for Reflex Math subscription for Rock Cut Elementary at a cost of $2,965.00, funded by School Improvement Grant 
Attachments:
Subject:
10.B.5. Recommendation to approve Memorandum of Understanding with Hagney Architects for partial roof replacements at Harlem High School, Olson Park, Parker Center, and Loves Park
Attachments:
Subject:
10.B.6. Recommendation to approve an agreement with Client First Technology Consulting for E-rate consulting services at a cost not to exceed $4,500.00.
Attachments:
Subject:
10.B.7. Recommendation to approve Engagement Letter with Chapman and Cutler LLP for bond counsel and disclosure counsel services related to the issuance of Life Safety and Working Cash Bonds, Series 2026
Attachments:
Subject:
10.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
Subject:
10.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
Subject:
10.C.2. Recommendation to approve Memorandum of Understanding (MOU's) between the District and Harlem Federation of Teachers (HFT) regarding HMS Student Support Structure
Attachments:
Subject:
10.D. Dr. Terrell Yarbrough, Superintendent
Subject:
10.D.1.  Freedom of Information Act request dated August 19, 2026, was submitted by Bruce Thomas from Ryan and Jacobs Financial Services requesting a copy of checks/invoices for payment to Midwest Field Solutions. The District responded to the requestor on August 19, 2026, with the inclusive document.
Subject:
10.D.2.  Freedom of Information Act request dated August 21, 2026 was submitted by Emma Brown at Energy RFPS requesting copies of the most recent electric utility bills (ideally between May 1–August 1, 2026) for the elementary and middle school facilities. The District responded to the requestor on August 28, 2026, with the inclusive documents.
Subject:
10.D.3. Freedom of Information Act request dated July 31, 2026 was submitted by Robert at DataBranch USA requesting records from 2022 to current that capture pricing details of any engagement, which may include subscription terms, licensing fees, and per-unit costs, and implementation charges from National Time & Signal and Pyramid Systems. The District responded to the requestor on August 31, 2026, with the no responsive documents.
Subject:
10.D.4. Freedom of Information Act request dated August 6, 2026 was submitted by Chelsea Barrett from DataBranch USA requesting records from 2022 to now that capture the pricing details of any engagement, which may include subscription terms, licensing fees, per-unit costs, and implementation charges from Brandon Industries, Capital StreetScapes, Custom Products Corporation, Hall Signs, and Signature Streetscapes. The District responded to the requestor on Sept. 4, 2026, with no responsive documents.
Subject:
11. Consent Agenda
Subject:
11.A. Approve Personnel Agenda & Addendum
Subject:
11.B. Approve Student Travel Request(s)
Subject:
12. ACTION ITEMS
Subject:
12.A. Approve Resolution Declaring Surplus Property
Subject:
12.B. Approve a five-year lease with Quadient Leasing for a postage machine and equipment updates for a monthly payment of $275.00
Subject:
12.C. Approve an agreement with Adelante Educational Specialists for 3 (three) Biliteracy Professional Development days for bilingual and ESL staff for a cost of $10,500, funded by Title III
Subject:
12.D. Approve an agreement with ExploreK12, Inc. for Reflex Math subscription for Rock Cut Elementary at a cost of $2,965.00, funded by School Improvement Grant 
Subject:
12.E. Approve Memorandum of Understanding with Hagney Architects for partial roof replacements at Harlem High School, Olson Park, Parker Center, and Loves Park
Subject:
12.F. Approve an agreement with Client First Technology Consulting for E-rate consulting services at a cost not to exceed $4,500.00
Subject:
12.G. Approve Engagement Letter with Chapman and Cutler LLP for bond counsel and disclosure counsel services related to the issuance of Life Safety and Working Cash Bonds, Series 2026
Subject:
12.H. Approve Memorandum of Understanding (MOU's) between the District and Harlem Federation of Teachers (HFT) regarding HMS Student Structure
Subject:
13. Announcements and Discussion:  
Subject:
14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
Subject:
15. ACTION ITEMS AFTER CLOSED SESSION
Subject:
16. Adjournment

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