Meeting Agenda
1. MEETING TO ORDER
1.1. Pledge of Allegiance
1.2. Meeting Video & Audio Recorded
2. ROLL CALL
3. WELCOME AND INTRODUCTION OF GUESTS
4. CONSENT AGENDA (Includes Board Meeting Minutes, review of Financial Reports and Bills, and Donations).
4.1. Donations
4.2. Review of the Financial Reports
4.3. Minutes of the August 10, 2026 meeting
5. REPORTS
5.1. Student Board Member Report
5.2. Presentation of the 2025-26 Integrated Plan Annual Report / Fall 2026 Update
6. CITIZEN COMMENTS
7. ACTION ITEMS
7.1. Grants
7.2. Extra Duty Contract(s)
7.3. Food Service Procurement Plan
7.4. Personnel
7.4.1. Resignation
7.5. District Bid Work Approval - Entry Stair Repair
8. SUPERINTENDENT'S REPORT
8.1. Monthly Enrollment Update
8.2. Facilities Update
8.3. Summer School 
8.4. Board Meeting in February
8.5. OSBA Conference
8.6. Regional School Board Conference
8.7. Letter to ODE
9. DISCUSSION ITEMS/NEW BUSINESS
10. BOARD REQUESTS/REPORTS
10.1. First Read Board Policies
11. ADJOURNMENT
Agenda Item Details Reload Your Meeting
Meeting: September 14, 2026 at 6:30 PM - SCHOOL BOARD MEETING
Subject:
1. MEETING TO ORDER
Presenter:
Tim McElrath
Subject:
1.1. Pledge of Allegiance
Subject:
1.2. Meeting Video & Audio Recorded
Subject:
2. ROLL CALL
Presenter:
Tim McElrath
Subject:
3. WELCOME AND INTRODUCTION OF GUESTS
Presenter:
Mr. Duff
Subject:
4. CONSENT AGENDA (Includes Board Meeting Minutes, review of Financial Reports and Bills, and Donations).
Presenter:
Mr. Duff
Description:
Denyce Kelly will review the financial reports on the Consent Agenda.

 
Subject:
4.1. Donations
Presenter:
Mr. Duff
Description:
Mr. Duff will present the following donations for board approval.
  1. Rotary Club - to the Key Club Fill-A-Backpack  - $250.00
  2. Patti & Royal Bennett - School Supplies for Gib Students - $384.00 (past personal friend of the late Gib Olinger)
  3. Brad Binko - Eternal Wines - School Supplies for Gib Students - $500.00
  4. Rocks District Winegrowers - $85,000.00 from the Basalt Bash
Subject:
4.2. Review of the Financial Reports
Presenter:
Mr. Duff
Subject:
4.3. Minutes of the August 10, 2026 meeting
Presenter:
Mr. Duff
Subject:
5. REPORTS
Subject:
5.1. Student Board Member Report
Description:
Miah Cisneros will present the student school board representative report.
Subject:
5.2. Presentation of the 2025-26 Integrated Plan Annual Report / Fall 2026 Update
Presenter:
Ami Muilenburg
Subject:
6. CITIZEN COMMENTS
Presenter:
Mr. Duff
Subject:
7. ACTION ITEMS
Subject:
7.1. Grants
Presenter:
Mr. Duff
Description:
Mr. Duff will present the following grant for board acceptance:
  1. Wildhorse Foundation - Life Skills through Play Recess Program at Gib Olinger - $6,900.00
  2. Seismic Rehabilitation Grant - $2,494,370.00


                    
 
Subject:
7.2. Extra Duty Contract(s)
Presenter:
Mr. Duff
Description:
Mr. Duff will present the following Extra Duty Contract(s):.
  1. Gayle Gaddis - Music Assistant for Central and Mac-Hi
  2. Eric (Cohlt) Smith - Moving from Assistant Softball Coach to Head Softball Coach.
  3. Renew the attached list of Fall and Winter returning extra duty contracts.
Subject:
7.3. Food Service Procurement Plan
Presenter:
Mr. Duff
Description:
Mr. Duff will present the Food Service Procurement Plan for board approval.
  1. MFUSD Procurement Procedure Update 9.20.26
  2. Federal Program Expenditure Update 9.20.26
Subject:
7.4. Personnel
Subject:
7.4.1. Resignation
Presenter:
Mr. Duff
Description:
Mr. Duff will present the certified resignation, for board approval.
  • Ruth Dixon - Math Teacher at Mac-HI - Retirement at the end of the school year.
Subject:
7.5. District Bid Work Approval - Entry Stair Repair
Presenter:
Mr. Duff
Description:
Mr. Duff will present the bid from Houk Masonry, Inc. for repair to concrete/bricks on stairs at Mac-Hi.
  • Houk Masonry - $62,381.00
Subject:
8. SUPERINTENDENT'S REPORT
Subject:
8.1. Monthly Enrollment Update
Subject:
8.2. Facilities Update
Subject:
8.3. Summer School 
Subject:
8.4. Board Meeting in February
Subject:
8.5. OSBA Conference
Presenter:
Mr. Duff
Description:
The 2026 Fall Conference will November 12-14 at the Portland Marriott Downtown Waterfront  Registration opens on September 15, 2026.
Subject:
8.6. Regional School Board Conference
Description:
OSBA Regional Board Conference - ESD Pendleton will be hosting the legislative roadshow meeting - Fall Regional Meeting.

Monday, October 26 at Pendleton Convention Center 
5:30 pm Board Training
6:30 pm Dinner
7:00 pm meeting

 
Subject:
8.7. Letter to ODE
Description:
Mr. Duff will present the Governor's Executive Order Rule Making by the Governor of ODE & State Schools.
Subject:
9. DISCUSSION ITEMS/NEW BUSINESS
Subject:
10. BOARD REQUESTS/REPORTS
Subject:
10.1. First Read Board Policies
Presenter:
Mr. Duff
Description:
Present the first reading of board policy changes.
 

Required
CBG - Evaluation of the Superintendent 
EBB - Integrated Pest Management
GBA - Equal Employment Opportunity - 
GBN/JBA - Sexual Harassment - 
KNA - Immigration Enforcement no District Property - New- 

Highly Recommended
CBA - Qualifications and Duties of the Superintendent
BBAA - Board Member's Authority & Responsibilities 
BD - Board Meetings, Notices and Communications - 
BDC - Executive Session
BDDC - Board Meeting Agenda
BDDG - Recordings and Minutes of Board Meetings - Updates to the ORS that require recording and posting of board meetings.
DBEA - Budget Committee - Updates to follow ORS to include a member of the superintendent advisory committee. 
GBA-AR - Veteran and State Servicemember Preference 
GCBDA/GDBDA  AR 1 - Family and Medical Leave 
GCBDD/GDBDD - Sick Time 
KNA - AR1 - Interactions with Immigration Enforcement 

Optional:
BBE - Vacancies on the Board
BBE - AR - Board Member Vacancy Application 
BCB - Board Officers - 
BCE - Board Committees 
BDD -Board Meeting Procedures - .
ECAA - Access to Buildings
EFA D1 - Local Wellness 
KNA - AR 2 - Federal Immigration Enforcement Request Log - New - 

Delete:
BBAA - Individual Board Member's Authority & Responsibilities
BBE - Vacancies on the Board
BCF - Advisory Committees to the Board
BD/BDA - Board Meetings
BDC - Executive Sessions
BDD - Board Meeting Procedures
BDDC - Board Meeting Agenda
BDDG - Minutes of Board Meetings
GAA - Personnel Definitions
 
Subject:
11. ADJOURNMENT
Presenter:
Tim McElrath
Description:
The next regular board meeting will be Monday, October 12 at 6:30 pm. at Freewater School.  

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