December 6, 2012 at 5:00 PM - Putnam County Board of Education December Regular Meeting
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I. Meeting Called to Order
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II. Approval of Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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III. Announcements
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III.A. Recognize Retired Teachers
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III.B. Recognize Kattie Nash, Prescott South Elementary teacher, who was selected as this year's recipient of the TSTA K-4 Science Educator of the Year award
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III.C. Recognize Tennessee Department of Education Upper Cumberland CoRE with an Award Schools Presentation for Baxter Elementary, Capshaw Elementary, and Monterey High schools - Janice Fox, Director
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III.D. Recognize the following Putnam County School System principals selected for Tennessee Common Core Leadership roles: Michael Meihls - Avery Trace Middle; Bethany Fillers - Cookeville High; Catherine Jones - Prescott South Elementary; and Cindy Taylor - Prescott South Middle.
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III.E. Identify 2013 Tennessee School Board Association TLN Representative
Action(s):
No Action(s) have been added to this Agenda Item.
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III.F. Note letter dated November 16, 2012, from AdvancED - Tempe, Arizona confirming the dates of February 23 - 26, 2014 for the visit of the AdvancED External Review Team to Putnam County Schools.
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III.G. Note receipt of letter dated November 14, 2012, from Mary Daniels, Sycamore Elementary School PTO President, with a check in the amount of $12,060 to cover Sycamore PTO's portion of the gym HVAC.
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III.H. Note January Board Strategic Work Session
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III.I. Public Reminder of Putnam County's process for school closings and delays due to "Inclement Weather"
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III.J. Putnam County Central Office will be closed on the following dates: 12/24/12, 12/25/12, 12/31/12, 1/1/13
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IV. Approval of Minutes
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IV.A. Regular November Board Meeting - November 1, 2012, @ 5:00 PM, as submitted.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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V. Approval of Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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V.A. Payments/Purchases
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V.A.1. Approval of payment to Moore, Rader, Clift and Fitzpatrick, P.C. - Cookeville, Tennessee for legal services from August 23, 2012, to November 12, 2012, in the amount of $10,496.31 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)
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V.A.2. Approval to purchase the Power Announcement alert and mass notification system from Alert Solutions in the amount of $19,543.12 to be paid from 141-72310-307.
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V.B. Bids
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V.B.1. Approval of the emergency Insulated Multi-functional Cooker bid for Baxter Elementary School from the lowest and best bidder, Katom - Kodak, Tennessee, as submitted on the bid tally sheet.
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V.B.2. Approval of the Transportation Fuel Monitoring System bid from the lowest and best bidder, Pro-Tech Services - Cookeville, Tennessee, as submitted on the bid tally sheet.
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V.B.3. Approval of the CTE Finishing Bids and Quotes, as submitted
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V.B.3.a. Finish Materials bid from the following lowest and best bidders: ColorMagic in the amount of $590.85 and Migliores' Carpet in the amount of $6,562.41, as submitted on the bid tally sheet.
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V.B.3.b. Finish Materials Quotes from the following submitted quotes: Lowe's in the amount of $3,295.83; Potter's in the amount of $1,598.71; and Williams Wholesale in the amount of $688.56.
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V.B.4. Permission to bid Putnam County Schools Technology Building Addition Project per plans developed by AEI - Cookeville, Tennessee
Action(s):
No Action(s) have been added to this Agenda Item.
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V.C. Budget Amendments/Line Item Transfers
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V.C.1. Federal Projects Budget Amendments - Fund 142
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V.C.1.a. Title I (101) to utilize funds more appropriately according to program needs
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V.C.1.b. Special Education - To amend federal grant (18-22 year old diploma class) budget to purchase equipment such as ipads, video and still cameras
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V.C.2. General Purpose School Budget Amendments - Fund 141
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V.C.2.a. Capital Projects budgeted from Prescott Sale Funds, as submitted.
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V.C.2.b. To budget receipt of donation for the STEM Platform School project
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V.C.2.c. To correct budget for VOCRE grant to match allocation
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V.C.3. General Purpose School Line Item Transfers - Fund 141
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V.C.3.a. CSHP - To budget $2,350.00 to purchase computer for nurses
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V.C.3.b. Special Education - To better expend SPED allocation for staff development and to purchase supplies
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V.C.3.c. Special Education - To correct allocation for SPED bus attendants
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V.D. Approval of Out-of-County & Overnight Trip Report (None Submitted)
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V.E. Approval of Grant Report, as submitted.
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V.F. Other
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V.F.1. Approval of Family Life Curriculum, as submitted.
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V.F.2. Approval to enter into a contract with Stellar Therapy Services, LLC - Chattanooga, Tennessee, as submitted.
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V.F.3. Approval to rescind the payroll procedure, Sick Leave Transfers, approved on September 11, 1997, and approve the new payroll procedure, as submitted.
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V.F.4. Approval of the Tennessee Department of Education First to the Top 2012 LEA Compliance Report, as submitted.
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V.F.5. Approval of the Memorandum of Understanding between New Leaders, Inc. and Putnam County School System, as submitted.
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VI. Building Projects Discussion & Approval of Payments/Purchases
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VI.A. New Baxter Middle School Project Update
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VI.A.1. Payment to redChair: architects - Knoxville, Tennessee
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.B. New Monterey High School Project Update
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VI.B.1. Proposal from Resolutions, Inc.
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No Action(s) have been added to this Agenda Item.
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VI.B.2. Payment to redChair: Architects - Knoxville, Tennessee
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.B.3. Proposal from GEOServices, LLC - Lebanon, Tennessee
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.C. Burks Middle School Addition Project
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VI.C.1. Payment to Upland Design Group, Inc. - Crossville, Tennessee
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.C.2. Payment to Mid-State Construction Company - Livingston, Tennessee
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VI.C.3. Release of all remaining retainage
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VI.C.4. Approval to close American Bank & Trust account
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VI.D. Algood Middle School
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VI.D.1. Request from Algood Middle School Baseball Team to place bleachers on visitors side of baseball field
Action(s):
No Action(s) have been added to this Agenda Item.
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VII. Policy
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VII.A. Policy 3.500, Food Service Management, on second and final reading, as submitted.
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.B. Procedural Guidelines for Food Service Management, as submitted.
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VII.C. Policy 5.801, Director of Schools Recruitment and Selection, on second and final reading, as submitted.
Action(s):
No Action(s) have been added to this Agenda Item.
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VIII. Presentation, Discussion and/or Action
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VIII.A. Discuss proposal from Life Church (previously Cookeville First Assembly) to purchase referenced school property
Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.B. Director's Performance Evaluation
Action(s):
No Action(s) have been added to this Agenda Item.
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IX. Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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