April 16, 2018 at 4:00 PM - Regular Board of Directors Meeting
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1. Call the meeting to order
Speaker(s):
Don Ellison or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Directors. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.
Discussion:
President Don Ellison conducted the meeting.
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1.1. Notification of Open Meetings Law
Speaker(s):
Don Ellison or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room. |
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1.2. Roll Call
Speaker(s):
Don Ellison or Designee
Discussion:
Roll call was taken at: 4:01pm
Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Katy McNeil, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Darus Mettler, Special Education Director Dan Ellsworth, Network Operations Coordinator |
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1.2.1. Board Absences
Speaker(s):
Don Ellison or Designee
Rationale:
Richard Luebbe will be absent due to a work conflict.
Recommended Motion(s):
Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Marni Danhauer was also absent for medical.
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1.3. Pledge of Allegiance
Speaker(s):
Don Ellison or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Public Forum
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2.1. Welcome Visitors
Speaker(s):
Don Ellison or Designee
Discussion:
No visitors were present.
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2.2. Public Comment
Speaker(s):
Don Ellison or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents. Public Participation in Board Meetings Policy 1.02.02
Attachments:
()
Discussion:
No public comments provided.
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3. Approval of Agenda
Speaker(s):
Don Ellison or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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4. Consent Agenda
Speaker(s):
Don Ellison or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.1. Minutes
Speaker(s):
Don Ellison or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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4.2. Treasurer's Report
Speaker(s):
Don Ellison or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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4.3. Presentation of Bills #66979 through #67119 totaling $673,668.68
Speaker(s):
Don Ellison or Designee
Rationale:
The summary of bills for the current month Bills #66979 through #67119 totaling $673,668.68 Inservice bills total: $0 TECH Arrears: 0
Attachments:
()
Goals:
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5. Action Items
Speaker(s):
Don Ellison or Designee
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5.1. Negotiation Committee Update
Speaker(s):
Negotiations Committee
Rationale:
The Board Negotiations Committee has made the following recommendations:
Recommended Motion(s):
ESU 7 Directors' Total Compensation Package Increase of 3.59% for the 2018-2019 contract year Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:
ESU 7 Professional Development Coordinators' Total Compensation Package Increase of 0% which includes a reduction in contract days from 245 to 225, with 0 vacation days, 2 personal days and 12 sick days Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Chairman Kluth expressed his appreciation to committee members and the staff on the negotiations team for the work they did this season.
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5.2. ESUCC Master Services Agreement 2018-2019
Speaker(s):
Larianne Polk or Designee
Rationale:
The 2018-2019 ESUCC Master Services Agreement has been received and is attached. The document includes the Master Services Agreement and a summary of fees and projects.
Recommendation: Discuss, consider, and take any action necessary to approve the attached 2018-2019 Master Services Agreement as presented.
Recommended Motion(s):
2018-2019 Master Services Agreement as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Board agreed that this item will be considered a consent item moving forward with the condition there is a comparison to the prior year's contract to show changes. If this comparison is not available, this item will remain a separate agenda item.
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5.3. Reading of Article II, Section 7, A through B
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to approve Article II, Section 7, A through B as presented.
Recommended Motion(s):
Article II, Section 7, A through B as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Discussion Items
Rationale:
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6.1. Educational Behavioral Health Program Updates
Speaker(s):
Darus Mettler and Joyce Baumert
Rationale:
Monthly updates to the Board regarding the status of the Educational Behavioral Health Program will be provided during this item.
Board Member Baumert will provide a report from the EBHP Building Committee.
Attachments:
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Discussion:
Board Members Baumert and Pauley are members of the EBHP Building Committee. Member Baumert gave an overview of the building committee meeting. She provided a list of the committee members present. The recommendation of the committee was to increase the size of the building project by 2,000 square feet.
Administrator Polk provided the report from the Board of Adjustment Appeals meeting for the waiver of the parking spaces at Girard Park. To move ahead with the EBHP Schematic and probable cost opinion, Administrator Polk must have a second bid for opinion of cost and schematic drawings after which Administrator Polk will make a decision as to the vendor who will provide this service. The committee will be meeting in the next month to move forward with the opinion of cost and the schematics. |
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6.2. AdvancED Visit Report
Speaker(s):
Larianne Polk
Rationale:
Administrator Polk will discuss the ESU 7 AdvancED Visit.
Attachments:
()
Goals:
Discussion:
Administrator Polk gave an overview of the AdvancED Visit and the preliminary findings of the committee.
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6.3. Budget Committee Report
Speaker(s):
Terry Fusco
Rationale:
The Budget Committee met today to discuss the following items:
Committee Responsibilities Team Drive Contents and Orientation Timeline for Budget Committee Meetings Chairman Fusco will provide a report to the Board on the above topics.
Discussion:
Chairman Fusco gave an overview of today's Budget Committee Meeting. The Budget Committee has gone paperless this year and has begun working within Google Team Drive. The team reviewed their roles and responsibilities, schedules and re-visited the Committee and Board Member Goals. The process has just begun and will update the Board throughout the process.
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6.4. Administrator's Report
Speaker(s):
Larianne Polk
Rationale:
Administrator Practicum Student will be present at the May Budget Committee and Full Board Meeting. He will present information to the Board.
Attachments:
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Goals:
Discussion:
Administrator Polk reviewed the contents of her Administrator Report which included the legislative update to the Board, an update of superintendent visits, and reminders to the Board regarding upcoming events. She also provided the following reminders:
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7. Adjournment
Speaker(s):
Don Ellison or Designee
Rationale:
Meeting adjourned at
Discussion:
The meeting adjourned at 5:05pm.
Minutes respectfully submitted by Katy McNeil, Recording Secretary to the Board. |
