January 7, 2015 at 2:00 PM - Coop Committee Meeting
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1. Call to Order
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Procedural Item
Discussion:
Meeting called to order at 2:00 p.m.
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2. Roll Call
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Procedural Item
Discussion:
Staff: David Ludwig, Priscilla Quintana, Craig Peterson
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3. Agenda Item
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.1. eProcurement Update
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.1.1. Future eProcurement Options
Speaker(s):
Interim Director Craig Peterson
Agenda Item Type:
Information Item
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3.1.2. ESM invoice
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Coop staff and EMS had the quarterly meeting on Jan. 6th. There is concern as to whether ESM is working to meet the goals that were set and agreed upon. It was also noted that the "aggregation" needed by Coop cannot be completed by the ESM software.
Attachments:
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3.2. Program Updates
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.2.1. Annual Buy
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.2.1.1. Order Aggregation
Speaker(s):
Interim Director Craig Peterson
Agenda Item Type:
Information Item
Discussion:
All paper will be ordered and delivered early this year. It was noted that Paper 101 will be providing the "bulk" paper orders this year (pallet, 5 pallets, 10 pallets, 21 pallet truckloads).
There were a few of our "usual" vendors that did not bid this year due to the multiple school deliveries.
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3.2.2. Special Buys
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.2.2.1. World Book
Speaker(s):
Interim Director Craig Peterson
Agenda Item Type:
Action Item
Discussion:
Interim Coop Director discussed the updated World Book contract.
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3.2.3. AEPA
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.2.3.1. Contract Extensions
Speaker(s):
Interim Director Craig Peterson
Agenda Item Type:
Action Item
Discussion:
Interim Coop Director discussed/reviewed AEPA Contract Extensions that need to be approved.
Attachments:
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3.2.3.2. New Contracts
Speaker(s):
Interim Director Craig Peterson
Agenda Item Type:
Action Item
Discussion:
Interim Coop Director reviewed AEPA new contracts that need approval.
Attachments:
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3.3. Future Efforts
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.3.1. COOP Director Application Process
Speaker(s):
ESUCC Executive Director David Ludwig
Agenda Item Type:
Information Item
Discussion:
Interviews will be held at the Ainsworth Coop office. Mr. Ludwig will send applicant information to interview committee members.
Attachments:
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3.3.2. Coop Vision
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
David Ludwig has developed some goals for the Coop project. He will be communicating with Coop staff to work through these goals.
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3.4. Policy Adoption - Unified Policies & Timeline
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
It was noted that we have procedures for Coop, but we do not have policies. We will start looking at creating/adopting policies later in the year.
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3.5. Master Service Agreement
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Executive Director is looking at formatting the MSA a little differently. We will be reviewing the Coop section of the MSA to suggest necessary changes.
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4. Next Meeting Agenda Items
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Timeline for review of current software or possible selection of new software
Review of Coop Project financial goals
Coop Vision
Update regarding Coop Project Director position
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5. Executive Session
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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6. Adjournment
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Action Item
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