June 23, 2026 at 6:03 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Recommend Approval of Proposed Budget for Fiscal Year 2026-2027

A.2.a. District administration recommends approval of the proposed budget for Fiscal Year 2026-2027.

B. Superintendent’s Report

B.1. Update on District Events and Activities

B.1.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

C. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

D. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

D.1. Approval of Agenda for this Meeting

D.1.a. Request approval for the adoption of the agenda for this meeting, June 23, 2026.

D.2. Approval of Minutes of Governing Board Meetings

D.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: May 26, 2026 (Study Session Minutes) and June 9, 2026 (Open Session Minutes).

D.3. Approval of District Expense and Payroll Vouchers

D.3.a. Sign Expense vouchers FY2027 #7200-27 - 7210-27 and Payroll vouchers FY2026 #2736 and 2737 and FY2027 #2801-2810 for upcoming check batches (to be reviewed at the next Board Meeting). Expense and payroll vouchers are presented for Board approval: Expense vouchers #7171-26 - 7173-26 and 7175-26 and Payroll vouchers #2733-2735.

D.4. Approval of Requests for Use of District Facilities

D.4.a. District facilities use requests are submitted for approval.

D.5. Approval of Requests for Open Enrollment Students

D.5.a. Requests for open enrollment students are submitted for approval.

D.6. Approval of Requests for Student Trips

D.6.a. No requests for this meeting.

D.7. Approval of Requests for Staff Travel

D.7.a. No requests for this meeting.

D.8. Approval of Personnel Actions

D.8.a. Personnel Actions are submitted for approval.

D.9. Approval of Asset Retirement and Disposals

D.9.a. No requests for this meeting.

E. New Business

E.1. Recommend Approval of Revisions to Position Description for Campus Security Officer

E.1.a. District administration recommends approval of revisions to the position of Campus Security Officer. The District currently contracts with a vendor to provide at least four security personnel (three at FWHS and one at FWJH). For the past two years, the District has increased the number of security personnel at FWHS from three to four. In collaboration with FWHS administration, the District is interested in piloting an in-house security position in the 2026-2027 school year, while maintaining our required three contracted guards. This would be a cost-neutral decision but hopefully would provide improved outcomes in terms of attendance, responsiveness to administrator feedback, and work quality.

E.2. Recommend Approval of Revision to FY2026-2027 Support Salary Schedule

E.2.a. District administration recommends approval of a revision to the Support Salary Schedule for FY2026-2027 to add the position of Campus Security Officer.

E.3. Recommend Approval of Revision to Classified Calendar by Group for FY2026-2027

E.3.a. District administration recommends approval of a revision to the Classified Calendar by Group for FY2026-2027 to add the position of Campus Security Officer.

F. Business and Finance

F.1. Recommend Approval of Authorized Check Signers

F.1.a. District administration recommends approval of the attached list of authorized check signers for the District's Wells Fargo Bank accounts effective July 1, 2026.

F.2. Recommend Approval of Facility Use Fees

F.2.a. District administration recommends approval of the attached list of facilities use fees for FY2026-2027. There are no changes from the prior year.

F.3. Recommend Approval of the Food Program Permanent Service Agreement Officials and Signers

F.3.a. District administration recommends approval for the following officials/signers to be on the Arizona Department of Education's Food Program Permanent Service Agreement. The agreement is required to be updated due to the change in District Leadership. Upon approval, the officials/signers will receive the document to sign electronically.

• Authorized Official - Mr. Kevin Daily, Governing Board President
• Designated Official - Mrs. Wendy Effing, Governing Board Clerk
• Authorized Signer - Dr. Kevin Stoltzfus, Superintendent
• Authorized Signer - Dr. Tabetha Finchum, Associate Superintendent
• Authorized Signer - Ms. Monique Mata, Chief Financial Officer

F.4. Recommend Approval of Student Activities Treasurer and Assistant Treasurer

F.4.a. District administration recommends the Governing Board appoint Monique Mata, Chief Financial Officer, as the Student Activities Treasurer, and Dr. Kevin Stoltzfus, Superintendent, and Francisca Bond, Accounting Services Manager, as Assistant Treasurers for the 2026-2027 school year.

F.5. Recommend Approval to Renew General Liability Insurance with The Trust and Workers' Compensation Insurance with The Alliance for Fiscal Year 2026-2027

F.5.a. District administration recommends approval to renew general liability insurance with The Trust at a cost of $745,012, and to renew workers’ compensation insurance with The Alliance at an estimated cost of $251,215. These are both for fiscal year 2026-2027.

F.6. Recommend Approval of Student Club Fundraising Activities for Fiscal Year 2026-2027

F.6.a. District administration recommends approval for student clubs to participate in fundraising activities for the 2026-2027 school year. All individual fundraising requests are required to be approved by the Superintendent. Following is an example list of the types of student fundraisers: food, candy and catalog sales; car washes; restaurant percentage nights; snack bars; social media donation requests; messages such as candy-grams and Valentine's Day notes.

F.7. Recommend Approval to Contract with CarMax to Purchase Six Vans

F.7.a. District administration recommends approval to contract with CarMax for the purchase of six lightly used vans for student transportation. The cost is anticipated to be $163,075.84. The purchase would be funded using proceeds from Spring 2026 bond sales.

F.8. Recommend Approval to Renew Direct Service Agreement with Vail Unified School District for AZEDS Outreach Program for Fiscal Year 2026-2027

F.8.a. District Administration recommends approval to renew the Direct Service Agreement with Vail Unified School District for the AZEDS Outreach Program for Fiscal Year 2026-2027 at a cost of $5,000.00. This program is beneficial for the Flowing Wells District in that it affords support and professional development to our Database Administration team regarding student data transmission to the state's AZEDS system.

F.9. Recommend Approval of IGA with Marana Unified School District for Participation in Flowing Wells JROTC Program

F.9.a. District administration recommends approval to renew the IGA with Marana USD regarding participation of Marana students in the FWHS JROTC program for FY2026-2031. The IGA structure remains unchanged from the prior year.

F.10. Recommend Approval to Contract with ASPIN/Mohave Food Services Cooperative, Shamrock Foods and Shamrock Farms for Fiscal Year 2026-2027 Food Service Purchases

F.10.a. District administration recommends approval to contract with ASPIN/MOHAVE Food Services Cooperative, Sharmrock Foods, and Shamrock Farms to purchase food service items such as food, non-food supplies and milk. The following cooperative contracts, with the estimated purchase volume, will be used for these purposes:

• ASPIN/Mohave Food Service Cooperative/Shamrock Foods - Mohave RFP 210-SFC-0701 - $1,000,000 for food and non-food supplies
• Shamrock Farms - Mohave RFP #21B-SHAM-0701 - $150,000 - for milk

These are for fiscal year 2026-2027.

F.11. Recommend Approval of Additional Sole Source Listing for FY 2026-2027

F.11.a. In accordance with School District Procurement Rule A.A.C. R7-2-1053A, "A contract may be awarded for a material, service, or construction item without competition if the governing board determines in writing that there is only one source for the required material, service, or construction item. The school district may require the submission of cost or pricing data in connection with an award under this section. Sole source procurement shall be avoided, except when no reasonable alternative source exists. A copy of the written determination of the basis for the sole source procurement and any cost or pricing data shall be retained in the procurement file by the school district.
District administration recommends governing board approval of the additional vendors below added to the other Sole Source Vendor List for FY 2026-2027. The list is attached for your review.

• Cybersoft Technologies
• Amplify Education, Inc.

F.12. Recommend Approval to Contract with Bluum for the Purchase and Installation of Flat Panel Touchscreen Displays

F.12.a. District administation recommends approval to contract with Bluum for the purchase and installation of 33 flat panel touchscreen displays at a total cost of approximately $117,286.63. This purchase would utilize state contract pricing under MOHAVE Contract 25E-Bluum-1004. FY2026-2027 District Additional Assistance funding would be utilized for the purchase.

G. Unfinished Business

G.1. Recommend Approval to Adopt Boystown Behavior Curriculum and SMARTS Executive Function curriculum

G.1.a. District administration recommends approval to adopt Boystown Behavior Curriculum and SMARTS Executive Function for use in our elementary SEAS classrooms. These curricula are designed to address behavior management and executive functioning skills. This curriculum has been tabled for public review and comment since April 14, 2026, with no concerns received during this time frame.

H. Adjourn