May 11, 2026 at 5:30 PM - Regular Meeting Agenda

1. Call to order and recording of members present and absent

2. Vote to approve or not to approve minutes of the April 20, 2026, regular board meeting

3. Presentation by Redland Childers Architects of new elementary site

4. Performing Arts Update - Merrie Palmer, Jack Malm, Micah Gordon

5. Vote to approve or not to approve Encumbrance Orders:
     a.  General Fund P.O. #1005-1026; P.O. #50511-50514 - totaling $37,118.49 
     b.  Building Fund P.O. #331-336 - totaling $582,639.58
     c.  Building Bonds Fund P.O. #33-34 - totaling $158,840.56
     d.  Gifts Fund P.O. #106-107 - totaling $985.00
     e.  Activity Fund P.O. #501-526 - totaling $23,255.52
     f.  Athletic Fund P.O. #640-686 - totaling $39,025.36

6. Treasurer’s Management of Funds and Investment Report

7. New Business

8. Superintendent’s Report 

9. Vote to approve or not to approve the Cougar Academy Stipend for 1st Semester to Carlie Meyer as listed on attachment

10. Vote to approve or not to approve AJH Soccer Club as Winter Sports Workers as listed on attachment

11. Vote to approve or not approve payment to bus drivers for away soccer games as listed on attachment.

12. Vote to approve or not to approve payment to the FY2026 Winter Sports Worker as listed on attachment

13. Vote to approve to not to approve payment to the FY2026 Spring Sports Workers as attached

14. Vote to accept or not to accept sealed bids for five (5) buses and one (1) van as attached

15. Vote to approve or not to approve the Chickasaw Nation Language Memorandum of Understanding for the FY2026-2027 School Year

16. Vote to approve or not to approve 2026-2027 agreement with Latchkey Child Services, Inc. as attached

17. Vote to enter or not to enter into an agreement with Revitalize Therapy, LLC for the 2026-2027 school year as stated in attached agreement 

18. Discussion and possible action to enter into a contract with Exterior Solutions, Inc. - Hail Claim Contract #2

19. Vote to approve or not to approve out-of-state travel requests as attached

20. Vote to declare or not to declare Hayes library books and other items as listed on attachments as surplus

21. Vote to revise or not to revise the following Ada Board of Education policies:

• BE - Board of Education Meetings and Notification Procedures
• FO-R1 - Student Discipline Policy

22. Vote to accept or not to accept the following funds:
     a.  State of OK - County 4 Mill Ad Valorem Tax - $60,294.46
     b.  State of OK - County Apport. (Mortgage Tax) - $5,798.65
     c.  District Contracts - T-Mobile Lease - $1,300.00
     d.  State of OK - Adult Education - $6,280.74
     e.  Federal Programs - Title V - $7,310.44
      f.  Federal Programs - School Based Family Specialist - $25,205.08

23. Board Member Continuing Education Credits Update

24. Discussion of a Strategic Plan
     a.  Academics and Instructions
     b.  Character and Culture
     c.  Budget and Finance

25. Comments by Board Members

26. Vote to convene or not to convene to Executive Session for the discussion of the following: ongoing evaluation of Superintendent; rehiring of Certified Teachers on Continuing Contracts; rehiring of Certified Teachers on Temporary contracts; rehiring of Support Personnel; hiring of High School Principal; hiring of High School Assistant Principal; hiring of one (1) SpEd Teacher for 2026-2027 school year; accepting end of year retirement of Cindy Brady; end-of-year resignations of Kenneth Walker, Amy Baker, Cheyenne Klein, Shayla Phillips, Joann Costello, and Julian Darnell; current termination of Lacy Tritten; and discussion of Sick Leave Sharing Request Form submitted by Lisa Cowans  pay scale for June/July 2026 Summer School personnel; employment of personnel for June/July 2026 Summer School;   25 O.S. Section 307(B)(1)

27. Acknowledge Return to Open Session

28. Statement of Executive Session Proceedings

29. Action Items:

29.a. Vote to rehire or not to rehire certified teachers on continuing contracts as listed on "Continuing Contracts" attachment 25 O.S. 307(B)(1)

29.b. Vote to rehire or not to rehire certified teachers on temporary contracts as listed on "Temporary Contracts" attachment 25 O.S. 307(B)(1)

29.c. Vote to rehire or not to rehire support personnel as listed on "Support Personnel" attachment 25 O.S. Section 307(B)(1)

29.d. Vote to hire or not hire for High School Principal

29.e. Vote to hire or not to hire High School Assistant Principal

29.f. Vote to hire or not to hire one (1) SpEd Teacher for 2026-2027 school year as listed on "Personnel" attachment 25 O.S. Section 307(B)(1)

29.g. Vote to approve or not to approve end of year retirement of Cindy Brady

29.h. Vote to approve or not to approve resignations of end-of-year resignations of Kenneth Walker, Amy Baker, Cheyenne Klein, Shayla Phillips, Joann Costello, Julian Darnell

29.i. Vote to approve or not to approve current year termination of Lacy Tritten

29.j. Vote to approve or not to approve the Sick Leave Sharing Request submitted by Lisa Cowans

29.k. Vote to approve or not to approve payscale for June/July 2026 Summer School Personnel as shown on attachment

29.l. Vote to hire or not to hire personnel listed for June/July 2026 Summer School as listed on attachment

30. Vote to Adjourn