February 26, 2019 at 6:30 PM - Business Committee - Regular School Board Meeting
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1. Financial Report
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1.A. Financial Report
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1.B. Approval of Payment of Claims - Attached as an "extra"
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. APU Projections
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1.G. Fundraisers
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids
Attached is a document that explains what E-Rate is and how it works. ISD 709 falls into the 35% to 49% income bracket under the E-Rate Discount Matrix. The E-Rate process was followed for Bids 1270 and 1271.
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2.A.1) Bid-1270 Network Elementary Infrastructure Specifications
Bids for network infrastructure equipment were advertised in the Duluth News Tribune and posted on the Universal Service Administrative Company (USAC) website as required to qualify for E-Rate funding.
Description:
Recommendations: It is recommended that the Duluth School Board accept the low bid meeting specifications as submitted by CDW Government LLC in the amount of $429,705.80.
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2.A.2) Bid-1271 Network Secondary Wireless Infrastructure Specifications
Bids for network infrastructure equipment were advertised in the Duluth News Tribune and posted on the Universal Service Administrative Company (USAC) website as required to qualify for E-Rate funding.
Description:
Recommendation: It is recommended that the Duluth School Board accept the low bid meeting specification as submitted by CDW Government, LLC in the amount of $45,715.60
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2.B. RFPs - None
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2.C. Quotes - None
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3. Policies and Regulations
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3.A. New Policy 307 - Conflict of Interest and Fiduciary Duty - Definitely Postponed Until the March 2019 Board Meeting
Attached is new Policy 307 - Conflict of Interest and Fiduciary Duty for the second reading. There is no corresponding District or MSBA Model Policy.
Description:
Recommendation: It is Recommended that the Duluth School Board approve Policy 307 - second reading.
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4. Contracts, Change Orders, and Leases
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4.A. Contracts - None
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4.B. Change Orders
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4.B.1) PLACEHOLDER - Other Change Orders
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4.C. Leases
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5. Resolutions
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5.A. B-2-19-3629 - Acceptance of Donations
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution 2-19-3629.
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5.B. B-2-19-3630 - Release and Pledge of Collateral
Description:
Recommendation: It is recommended that the Duluth school Board approve Resolution B-2-19-3630.
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5.C. PLACEHOLDER - Sale of Property
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6. Informational - These items are provided for informational purposes only; no action is required.
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6.A. Expenditure Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of January 2019.
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6.B. Extension or Renewal Contracts - None
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6.C. No Cost Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of January 2019.
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6.D. Revenue Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of January 2019.
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6.E. Change Orders Signed - None
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6.F. Facilities Management & Capital Project Status Report
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6.G. Property Sale Updates
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6.H. Data Requests Update
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6.I. Audit Engagement Letter
Attached is a copy of the audit engagement letter from Wipfli, LLP. The listed services and pricing are consistent with RFP 308 approved by the School Board in February 2018.
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7. Future Items
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7.A. Policy Updates
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7.B. Adoption of Budget Considerations and Investments (March 2019)
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7.C. Preliminary 2019-20 Budget Information (April 2019)
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7.D. Ten-Year Capital Facilities Plan - 2019 (May 2019)
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