December 20, 2016 at 6:30 PM - Business Committee - Regular School Board Meeting

1. Financial Report

1.A. Financial Report 

1.A.1) A draft of the financial report for fiscal year ending June 30, 2016 was presented by a representative of Wipfli at the December 12, 2016 Business Committee meeting.  The final report will be available for the December 20, 2016 Board meeting.

1.A.2) Preliminary financial statements (unaudited) for the month ended October 2016 are attached.

1.B. Approval of Payment of Claims
This item is attached as an "extra".

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. APU Projections

1.G. Fundraisers

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids - None

2.B. R.F.P.s - None

2.C. Quotes - None

3. Policies and Regulations - None

4. Contracts, Change Orders, and Leases

4.A. Contracts - None

4.B. Change Orders

4.B.1) Change Order #3 for HOCHS 3rd Street Parking Lot Improvements
Bid #1248-1 - HOCHS Parking Lot Improvements - Utility Systems of America, Inc. was approved at the May 17, 2016 School Board meeting (base bid plus alternate #1, and CO#1 for a total of $701,448.00).  CO #3 is for added costs as identified in the attached 13 change order items.  Bill Hanson and David Spooner reviewed each item in depth both at the time the work occurred and in summary.  Incurred costs were the most effective and efficient means to complete the project in a satisfactory manner; all items were unforeseen and not in the original contract.

4.B.2) Change Order #4 for HOCHS 3rd Street Parking Lot Improvements
This is a no cost change.  Change Order #4 to this bid is added time for completion due to delay in start. The original start/close dates were June 6, 2016-September 2, 2016.  The actual start date was July 11, 2016 with a completion date of November 15, 2016.  Due to unforeseen conditions, the newly revised completion date in this change order is July 8, 2017.

4.B.3) PLACEHOLDER - Other Change Orders

4.C. Leases - None

5. Resolutions

5.A. B-12-16-3412 - Acceptance of Donations to Duluth Public Schools.

5.B. B-12-16-3413 - Legislative Platform

5.C. B-12-16-3414 - Certified Tax Levy

5.D. PLACEHOLDER - Sale of Property

6. Informational - These items are provided for informational purposes only and no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of November 2016.

6.B. Revenue Contracts - None

6.C. Other Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of November 2016.

6.D. Change Orders Signed - None

6.E. Facilities Management & Capital Project Status Report 

6.F. Playground Fall Protection Project
SAS+ Associates updated the Board on the status of the project at the December 12, 2016 Business Committee meeting.

7. Future Items

7.A. Duluth Energy Systems Steam Contract

7.B. Lake Superior Swim Club Contract

7.C. Woodland Hills Lease Renewal

7.D. Policy Updates