July 19, 2016 at 6:30 PM - Business Committee - Regular School Board Meeting
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1. Financial Report
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1.A. Financial Report
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1.B. Approval of Payment of Claims
This item is attached as an "extra". |
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. APU Projections
APU Projections will resume in October. |
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1.G. Fundraisers
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids
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2.B. R.F.P.s
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2.C. Quotes
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3. Policies and Regulations
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3.A. New Policy 708 - Transportation of Nonpublic School Students
Attached is MSBA model policy 708 - Transportation of Nonpublic School Students for the second reading. There is no corresponding current policy that correlates with this new policy.
Description:
Recommendation: It is recommended that the Duluth School Board approve Policy 708 for the second reading.
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3.B. New Policy 711- Video Recording on School Buses
Attached is MSBA model policy 711 - Video Recording on School Buses for the second reading. There is no corresponding current policy that correlates with this new policy.
Description:
Recommendation: It is recommended that the Duluth School Board approve Policy 711 for the second reading.
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.A.1) Fueleducation
Attached is a contract with Fueleducation for online educational products and services in the amount of $30,000.00 for the period August 13, 2016 through August 31, 2017.
Description:
Recommendation: It is recommended that the Duluth school Board approve the contract with the Fueleducation.
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4.A.2) Workers' Compensation and Property/Liability Insurance Policies and Premium Designation
Representatives from Marsh and McLennan Companies attended the Business Committee meeting to present results of their work.
Description:
Recommendation: It is recommended that the Duluth Public School Board approve the Workers Compensation and Property/Liability and Insurance Policies and Premium Designation as presented and discussed at the Business Committee meeting, including the additional umbrella liability coverage at an approximate cost of $2,400/year. It is also recommended that we renew the existing cyber liability coverage with Beazley.
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4.B. Change Orders
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4.B.1) Change Order related to Facilities Project -Bid #1245
Window Replacement/Masonry Project, Change Order #1 – TL Construction – Contractor training and certification for lead renovation, and coordinate and attend test window demolition resulting in an increase of $3,573.57.
Description:
Recommendation: It is recommended the School Board approve the change order as listed above related to Bid #1245 - Window Replacement/Masonry Project at Myers-Wilkins Elementary School adding $3,573.57 to the previously awarded base bid for a new contract total of $847,573.57.
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4.B.2) Change Order related to Facilities Project Bid #1247
Denfeld High School CTE Addition, Change Order #1 Johnson Wilson Constructors – 1) Additional excavation and project coordination to relocate the main fiber connection to the school; 2) additional excavation and fill on the east side of the addition; 3) revise underground plumbing layout to utilize existing abandoned sanitary sewer line; and 4) change contract time to account for excessive weather resulting in an increase of $21,525.86.
Description:
Recommendation: It is recommended the School Board approve the change order as listed above related to – Bid #1247 – Denfeld High School CTE Addition adding $21,525.86 to the previously awarded base bid for a new contract total of $660,525.86.
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4.C. Leases
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4.C.1) Northwood Children's Services - Merritt Creek Academy
Attached is a lease from Northwood Children’s Services for Merritt Creek Academy. This three year agreement will have an annual cost of $98,860.
Description:
Recommendation: It is recommended that the Duluth School Board approve this three year lease agreement with Northwood Children’s Services in the annual amount of $98,860. The School Board also authorizes the CFO/Executive Director of Business Services to sign and process all necessary documents.
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5. Resolutions
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5.A. B-7-16-3383- Acceptance of Donations to Duluth Public Schools.
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-7-16-3383.
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5.B. B-7-16-3384 - Authorized Bank Account Signer
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-7-16-3384.
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5.C. B-7-16-3385 - Resolution Authorizing The Execution And Delivery Of An Amendment To Installment Purchase Contract And A Supplement To Declaration Of Trust And Approving The Issuance, Sale And Delivery Of $82,605,000 Full Term Refunding Certificates Of Participation, Series 2016A
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-7-16-3385.
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5.D. PLACEHOLDER - Sale of Property
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6. Informational - These items are provided for informational purposes only and no action is required.
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6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of June 2016.
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6.B. Revenue Contracts - None
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6.C. Other Contracts - None
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6.D. Change Orders Signed-None
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6.E. Facilities Management & Capital Project Status Report
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6.F. Broadcasting the Committee Meetings
Administration presented options and technical information as the Board considers the possibility of broadcasting committee meetings. |
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7. Future Items
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7.A. Policy Updates
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7.B. Levy Certification
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