December 20, 2011 at 6:30 PM - Business Committee - Regular Board Meeting

1. Financial Report     

1.A. Financial Report
The draft of the financial report for the fiscal year ended June 2011 was presented at the December 12, 2011 Business Committee meeting.  A representative from Eikill and Schilling was at the Business Committee meeting to present their findings.  The final report will be available for the December 20, 2011 board meeting.

1.A.1) Preliminary income statements (unaudited) for the month ended October 2011 are attached.

1.B. Approval of Payment of Claims

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections

1.G. Fund Raisers

1.H. Investments in School Children  

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) PLACEHOLDER - for Bids Related to the LRFP

2.B. R.F.P.s

2.C. Quotes

2.C.1) Quote #4101 – Intrusion Detection System at Eastern Middle School (Ordean East Middle School)
 
     Arrowhead Radio & Security, Inc.       $51,910.00

2.C.2) PLACEHOLDER – For Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.A.1) Policy 9000 - Annual Meeting
Attached are recommended changes to Policy 9000 - Annual Meeting to bring the policy into alignment with MN Statute 123B.13 Sub.1.

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) Contracts for Tutoring Services
Attached are contracts with the following 11 providers for Tutoring Services as part of the No Child Left Behind initiative.  The funding is from Title I/AYP/SES and the total amount available is $300,000.  It is unknown how much each individual contract will be until after the students have signed up for the services.  Administration is recommending that approval be granted for services with all 11 vendors, not to exceed a total, between all vendors, of  $300,000.00.

1 to 1 Tutor LLC                                   Eduwizards, Inc.
24 Hours Tutoring                               ATS Project Success                                                            
Sylvan Learning                                   Kids Reading for Success
College Tutors and Nannies            Tutor Co
Tutorial Services                                  Club Z
Educate Online Learning LLC

4.A.2) Speech Partners LLC
Attached is a contract with Speech Partners LLC to provide Speech Language Pathologist services to students for the 2011-12 school year.  The amount is not to exceed $45,000.00

4.B. Change Orders

4.B.1) Denfeld High School
a.    Denfeld HS LRFP –  CIP Concrete/Foundations/Walks
Change Order #14, Bid #1155, (Contract #0331) – Northland Concrete and Masonry Company, LLC
Change Order increase to add sidewalk at Public Schools Stadium and install additional miscellaneous sidewalk     Add:  $5,363.00
 
b.   Denfeld HS LRFP – CIP Concrete/Foundations
Change Order #9, Bid #1159, (Contract #0330) – Northland Concrete and Masonry Company, LLC
Change Order increase to shore hallway and fire caulk duct work, demo archway and concrete curb work, patch doors, wall and thresholds, provide topping at the kitchen and back charge to bushhammer curled concrete slab at the elevator     Add:  $8,723.00
 
c.   Denfeld HS LRFP – Structural Steel - Erection
Change Order #17, Bid #1159, (Contract #0510) – Red Cedar Steel Erectors, Inc.
Change Order increase to weld metal lath at the stair risers     Add:  $1,615.00
 
d.   Denfeld HS LRFP – Storefront/Windows
Change Order #8, Bid #1159, (Contract #0840) – St. Germain’s Glass, Inc.
Change Order increase to provide an aluminum tube to conceal wiring, provide removable mullions, and replace the glazing in the window next to the stair with safety glass per code     Add:  $1,605.00 

4.B.2) Eastern (East) High School
a.  Eastern HS LRFP – Steel Erection
Change Order #12, Bid #1175 (Contract #0510) – Northern Industrial Erectors, Inc.
Change Order increase for steel erection back charges to LeJeune Steel and for changes    required by City Code Review     Add:  $8,191.00

4.B.3) Eastern Middle School (Ordean East Middle School)
a.      Eastern MS LRFP – Concrete
Change Order #17, Bid #1165, (WS #2) – Northland Concrete & Masonry Company, LLC
Change Order increase to infill the uneven floor in the locker room with 3/8” concrete     Add:  $3,033.00
 
b.     Eastern MS LRFP – Masonry
Change Order #18, Bid #1165, (WS #4) – Harbor City Masonry, Inc
Change Order increase to add a stone arch support, build a mortar slope wash, patch and add CMU walls, replace brick and steel in pool area lower bathrooms, revise landing support and for the band room roof alternate            Add:  $89,612.00
 
c.     Eastern MS LRFP – Steel Erection – Structural and Miscellaneous Metals
Change Order #6, Bid #1165, (WS #6) – Northern Industrial Erectors, Inc
Change Order increase to install the metal roof deck and lintel      Add:  $17,108.00
 
d.     Eastern MS LRFP – Carpentry Materials and Installation
Change Order #11, Bid #1165, (WS #7) – Lipe Brothers Construction, Inc
Change Order increase to install one door, remove locker room tile, demo the ceiling in the entry vestibule and corridor, protect display cases, install LVLs and for additional labor and material for the band room roof alternate carpentry and roof demo       Add:  $152,145.00

e.     Eastern MS LRFP – Carpentry Materials and Installation
Change Order #12, Bid #1165, (WS #7) – Lipe Brothers Construction, Inc
Change Order increase to demo the existing operable partition wall in the auditorium and credit labor for locker room revisions        Add:  $816.00
 
f.    Eastern MS LRFP – Asbestos Abatement
Change Order #5, Bid #1203 – Mavo Systems, Inc
Change Order increase to abate asbestos-containing flooring in the theater and piping in the crawl space beneath the theater floor     Add:  $4,015.00

4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. Resolution B-12-11-2955 -  Resolution Authorizing Transfer of Funds From The General Fund To The Debt Service Fund Regarding Financing of The Long-Range Facilities Plan

5.B. Resolution B-12-11-2956 - Certified Tax Levy 2011 Payable 2012

5.C. B-12-11-2957 - Authorized Account Signers

5.D. Resolution B-12-11-2954 - to Approve the Joint Powers Collaborative Agreement with the City of Duluth

5.E. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.F. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.G. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP

6. Informational

6.A. Expenditure Contracts

6.B. Revenue Contracts-None

6.C. Other Contracts
Superintendent Foster or the Director of Business Services has signed the following contracts at no cost to the District.

6.D. Facilities Management & Capital Project Status Report

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report

6.F. Change Orders Relating to the Long Range Facilities Plan

6.G. Contracts Signed in Relation to the Long Range Facilities Plan

6.H. Truth in Taxation Presentation
There will be a Truth in Taxation presentation prior to public comment at the board meeting on December 20th.

7. Future Items

7.A. Development of FY12 Budget

7.B. 2012 Legislative Platform (January)