March 16, 2010 at 6:30 PM - Business Committee - Regular School Board Meeting
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1. Financial Report
Description:
Recommendation: It is recommended that the Duluth School Board approve the Financial Report as presented.
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1.A. Financial Report
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1.B. Approval of Payment of Claims
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. WADM Projections
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1.G. Fund Raisers
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1.H. Investments in School Children
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids
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2.A.1) Bid #1173 – Mechanical Equipment Package at Laura MacArthur Elementary School– Contract Award Amendment
Line #1 – Air Terminal Units – Midwest Mechanical - $20,070.00 Line #5 – Modular ERVU-2 and ERVU-3 – Midwest Mechanical - $1,625.00 The total cost of the contract related to Bid #1173 – Laura MacArthur Mechanical Equipment as listed above is $21,695.00, which remains within the budgeted amount at this site.
Description:
Recommendation: Recommendation: It is recommended the School Board approve entering into a contract with the firms as listed above based on their low responsive bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid#1173 – Mechanical Equipment Package at Laura MacArthur Elementary School.
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2.A.2) Bid #1182 – Asbestos Abatement at East High School
Attached is information on Bid #1182 – Asbestos Abatement at East High School Asbestos Abatement – ACCT, Inc. - $13,000.00.
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1182 – Asbestos Abatement at East High School
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2.A.3) Bid #1175, Bid Package #4 – Structure/Enclosure/Interior/ Mechanical/Electrical at Eastern (Ordean) High School
Contract #0965 – Flooring and Carpet – Master Floors, LLC - $525,850.00 Contract #1420 – Elevators – Schindler Elevator Corporation - $70,000.00 Contract #3339 – Running Track Surfacing – MTT Company - $230,650.00
Description:
Recommendation: I t is recommended the School Board approve entering into contracts with the firms listed based on their low bids as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1175, Bid Package #4 – Structure/Enclosure/Interior/ Mechanical/Electrical at the Eastern (Ordean) High School.
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2.A.4) Bid #1178, Bid Package 4 - Enclosure/Interiors/Mechanical & Electrical at Laura MacArthur Elementary School
Contract #0810 – Metal Doors/Frames/Wood Doors/Hardware – Supply – Northern Door and Hardware, Inc. - $121,985.00
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed based on their low bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1178, Bid Package #4 –Enclosure/Interior/Mechanical/ Electrical at Laura MacArthur Elementary School.
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2.A.5) PLACEHOLDER - for Bids related to the LRFP
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2.B. R.F.P.s
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2.C. Quotes
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3. Policies and Regulations
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3.A. Policies
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3.B. Regulations
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.A.1) Barbara Burke - Creating Futures, LLP - Contract Extension
The Safe Schools Healthy Students is requesting to extend the contracted consulting services of Barbara Burke in an amount not to exceed $24,000. The original contract was for $24,000 putting the total amount above administrations authorization.
Description:
Recommendation: It is recommended that the Duluth School Board approve the contract extension for Barbara Burke not to exceed $24,000.00
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4.A.2) Distinctive Learning Inc.
Administration is seeking the approval of the School Board for an Intercultural Proficiency Program in order to improve and enrich academic learning by developing intercultural competency skills.
Description:
Recommendation: It is recommended the School Board approve entering into a contract with Distinctive Learning Inc. for an Intercultural Proficiency Program not to exceed $92,000.00.
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4.B. Change Orders
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4.B.1) Homecroft Elementary School
Homecroft LRFP – Electrical/Technology Change Order #9, Bid #1128 – Belknap Electric Change Order decrease due to a credit for computers related to the bell system. Deduct: $1,500.00.
Description:
Recommendation: It is recommended the School Board approve the change order as listed below pertaining to Bid #1128 – Homecroft Renovations, reflecting a total decrease of $1,500.00, which remains within the budgeted amount at this site.
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4.B.2) Eastern (Ordean) High School
Eastern (Ordean) HS LRFP – Asbestos Abatement Change Order #4, Bid #1158 – EnviroBate Metro, Inc. Change Order increase to remove pipe insulation and remove additional insulation throughout the building Add: $6,585.00 Eastern (Ordean) HS LRFP – Earthwork and Site Demolition Change Order #4, Bid #1163, BP #2 – Veit and Company, Inc. Change Order increase for additional fill and compaction at the field house basement and removal and hauling of a concrete wall Add: $8,261.00 Eastern (Ordean) HS LRFP – Earthwork and Site Demolition Change Order #5, Bid #1163, BP #2 – Veit and Company, Inc. Change Order increase for rock removal at the retaining wall footing. Add: $10,500.00
Description:
Recommendation: It is recommended the School Board approve the change order as listed pertaining to Bid #1163, Eastern (Ordean) High School Bid Package #2, reflecting a total increase of $25,346.00, which remains within the budgeted amount at this site.
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4.B.3) Laura MacArthur Change Order
Laura MacArthur Change Order Laura MacArthur School LRFP - Earthwork/Paving/Site Concrete Change Order #3, Bid 1162-1, BP #1R (Contract #3100) – Veit and Company, Inc. Change Order increase for three additional classrooms onto the building and for structural revisions to the Loading Dock area, foundation revisions, demo of church foundation, and unsuitable and contaminated soil removal Add: $383,588.00 Laura MacArthur School LRFP – CIP Footings/Foundations Change Order #1, Bid 1171, BP #2 (Contract #0331) – Kelleher Construction, Inc. Change Order increase for three additional classrooms onto the building and structural revisions to the Loading Dock Area Add: $101,653.00 Laura MacArthur School LRFP – Structural Steel/Steel Joists/Metal Deck/Misc. Metals – Supply – (Additional backup provided) Change Order #1, Bid 1174, BP #3 (Contract #0512) – Dynamic Structural Steel, LLC Change Order increase for three additional classrooms onto the building Add: $12,700.00 Laura MacArthur School LRFP – Site Utilities Change Order #5, Bid #1162-1, BP #1 (Contract #3300) – Belair Builders, Inc. dba Belair Excavating Change Order increase to relocate the gas line, revise drain line, provide site work related to the Sanitary Sewer, erosion control and replace unsuitable soils Add: $134,786.00
Description:
Recommendation: It is recommended the School Board approve the change orders as listed above pertaining to Bid #1162-1, BP #1R (Contract #3100), Bid #1171, BP #2 (Contract #0331), Bid 1174, BP #3 (Contract #0512) and Bid #1162-1, BP #1 (Contract #3300) at Laura MacArthur School, reflecting a total increase of $632,727.00, which remains within the budgeted amount at this site.
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4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP
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4.C. Leases
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5. Resolutions
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5.A. Resolution B-3-10-2744 - Authorized Student Activity Bank Account Signer
Attached is Resolution B-3-10-2744 - Authorized Student Activity Bank Account Signer.
Description:
Recommendation: It is recommended that the Duluth School board approve Resolution B-3-10-2744 - Authorized Student Activity Bank Account Signer.
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5.B. Resolution B-3-10-2745 - Joint Purchasing Agreement with the U.S. Communities Government Purchasing Alliance
Attached is Resolution B-3-10-2745 - Joint Purchasing Agreement with the U.S. Communities Government Purchasing Alliance.
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-3-10-2745 - Joint Purchasing Agreement with the U.S. Communities Government Purchasing Alliance.
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5.C. Resolution 2747 - Authorizing the Purchase of Real Property Located at 3303 West 3rd Street
Attached is Resolution 2747 - Authorizing the Purchase of Real Property Located at 3303 W. 3rd Street.
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution 2747 - Authorizing the Purchase of Real Property Located at 3303 West 3rd Street.
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5.D. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
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5.E. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
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6. Informational
Description:
The items listed below are informational only and do not require board action.
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6.A. Expenditure Contracts
Description:
Superintendent Dixon or the Director of Business Services has signed the following expenditure contracts during the month of February 2010.
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6.B. Revenue Contracts
Description:
For your information, Superintendent Dixon or the Director of Business Services has signed the attached Revenue Contracts during the month of February 2010.
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6.C. Other Contracts - NONE
Description:
For your information, Superintendent Dixon or the Director of Business Services has signed the following contracts at no cost to the District during the month of January 2010.
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6.D. Facilities Management & Capital Project Status Report
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
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6.E. Johnson Controls, Inc. Longe-Range Facilities Plan Status Report
Description:
Kerry Leider will be in attendance to answer questions regarding the attached report.
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6.F. Change Orders Relating to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
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6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the attached report.
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6.H. DTRFA Pension Legislation Presentation - Carried over to the April Board Meeting.
Jay Stoffel will be in attendance to give a brief presentation related to pension legislation. |
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7. Future Items
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7.A. Bid #1180 – West Middle School Bid Package #1Bid ???? - Denfeld Bid Package #4
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7.B. Bid #1181 – Asbestos Abatement at Denfeld High School
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7.C. Bid #1179 – Mechanical Equipment at Piedmont School
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