May 13, 2024 at 6:30 PM - Owasso Board of Education Regular Meeting

I. Call to Order and Roll Call

II. Special Recognition/Pledge of Allegiance - Dr. Sarah Vann, Jeremiah Ziba and Brynlee Marler

III. Special Recognition - Mr. Chris Barber - State Fine Arts Excellence Award Recipients

IV. Special Recognition - Mr. Mark Officer - Ashlyn Stephenson - Academic All State

V. Reports to the Board

V.A. Superintendent - Dr. Margaret Coates

V.B. Teaching and Learning - Mr. Mark Officer

V.C. District Services  -  Mr. Kerwin Koerner

V.D. Continuous Strategic Improvement (CSI) - Goal Area #3 Ram Community Culture - Mr. Kerwin Koerner

VI. Comments from the Public Regarding Agenda Items
Each individual will have five (5) minutes to share their remarks related to the specific agenda item identified by the individual when signing up to speak. The total time allotted to comments from the public regarding the agenda will not exceed fifteen (15) minutes. 
 

VII. Consent Agenda:  Board to consider and take possible action on the following consent agenda items. (Dr. Coates)

VII.A. Minutes of Regular Meeting April 8, 2024

VII.B. Minutes of Special Meeting April 22, 2024

VII.C. Teaching and Learning

VII.C.i. Out of State Student Activity Trips

VII.C.ii. Memorandum of Understanding (MOU) with Horizon: Digitally Enhanced Campus for student access to Edgenuity curriculum content for the 2024-2025 school year at a cost of $40,800.00, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU

VII.C.iii. Memorandum of Understanding (MOU) with Oral Roberts University for their Teacher Education Program for the 2024- 2025 school year at a cost of $0.00 as outlined in the attachment and authorize the Superintendent or designee to execute the MOU

VII.C.iv. Memorandum of Understanding (MOU) with Northeastern State University for college education majors to complete their student teaching portion of their education in traditional student internships for the 2024-2025 school year at a cost of $0.00 as outlined in the attachment and authorize the Superintendent or designee to execute the MOU

VII.C.v. Memorandum of Understanding (MOU) with Tulsa Community College for Owasso HS students to participate in the Concurrent Enrollment Program for the 2024-2025 school year at a cost of $0.00 to the school district, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU

VII.C.vi. Agreement/Contract with Spears Travel for travel arrangements for OPS employees  for the 2024-2025 school year with a fee schedule, as outlined in the attachment and authorize the Superintendent or designee to execute Agreement/Contract

VII.C.vii. License subscription quote with Brain Pop for full access to supplemental digital curriculum modules for elementary students at our 9 elementary schools and the 6th Grade Center for the 2024-2025 school year at a cost of $36,855.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.C.viii. Student Enrollment Verification Letter for the 2024-2025 school year for our 3-year agreement with Amplified IT for Google Workspace for Education, as outlined in the attachment and authorize the Superintendent or designee to execute the letter

VII.C.ix. License agreement with World Book for district access to Online World Book for the 2024-2025 school year at a cost of $8,643.60, as outlined in the attachment and authorize the Superintendent or designee to execute the license agreement

VII.C.x. Memorandum of Understanding (MOU) with Oklahoma State University to provide college education majors with field/clinical experience and internships for the 2024-2025 school year at a cost of $0.00 as outlined in the attachment and authorize the Superintendent or designee to execute the MOU

VII.C.xi. Memorandum of Understanding (MOU) with Oklahoma Baptist University for college education majors to complete their student teaching portion of their education in traditional student internships for the 2024-2025 school year at a cost of $0.00 as outlined in the attachment and authorize the Superintendent or designee to execute the MOU

VII.C.xii. Contract agreement with Connected Kids, Inc for the purpose of continuing a trauma-responsive early childhood program that supports the needs of young learners across nine elementary sites for the 2024-2025 school year at a cost of $69,600.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
 

VII.C.xiii. Contract with Mobilized Vision, LLC for orientation and mobility services for the 2024-2025 school year at a cost outlined in the attachment and authorize the Superintendent or designee to execute the Contract

VII.C.xiv. Contract with Sebastian Lantos, LLC to provide Interpreting and Translating Services for the 2024-2025 school year at a cost outlined in the attachment and authorize the Superintendent or designee to execute the Contract

VII.C.xv. MOU with Southwestern Oklahoma State University School Psychology Program, to provide on-site school psychology experiences to candidates who are enrolled in the Educational Specialist Degree Program in School Psychology 2024-2025 school year at a cost of $0.00 and authorize the Superintendent or designee to execute the MOU

VII.C.xvi. MOU with Grand Mental Health to provide group and individual counseling and other services for the 2024-2025 school year at a cost of $0.00 and authorizes the Superintendent or designee to execute the Agreement

VII.C.xvii. Memorandum of Understanding with A New Leaf, Inc. to provide the Autism Works program for students at Owasso Public Schools for the 2024-2025 school year at a cost of $0.00 as outlined in the attachment and authorize the Superintendent or designee to execute the MOU

VII.C.xviii. Agreement with State of Oklahoma, Department of Rehabilitation Services, Transition School-To-Work: Work Study for the 2024-2025 school year at a cost of $0.00 as outlined in the attachment and authorize the Superintendent or designee to execute the Agreement

VII.D. District Services

VII.D.i. Memorandum of Understanding (MOU) with Owasso Police Department for School Resource Officers for the 2024-2025 school year at a cost of $160,000, as outlined in the attachment and authorizing the Superintendent or designee to execute the MOU

VII.D.ii. Memorandum of Understanding (MOU) with Owasso Police Department for K-9 Narcotics Control for the 2024-2025 school year at a cost of $10,000, as outlined in the attachment and authorizing the Superintendent or designee to execute the MOU

VII.D.iii. Agreement with Imperial for vending services for the 2024-2025 school year as outlined in the attachment and authorize the Superintendent or designee to execute the Agreement

VII.D.iv. Agreement with The University of Oklahoma College of Nursing for nursing interns for the 2024-29 school years at a cost of $0.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.E. Technology 

VII.E.i. Surplus of items listed on the attachment titled Technology Surplus Items May 2024

VII.E.ii. Quote from United Systems for renewal of support for DELL S-Series Switches for the 2024-2025 school year at a cost of $21,191.52, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.E.iii. Quote from United Systems for a 3-year renewal of licensing and support for VMWare VSphere Foundation and VMWare VSAN for VSphere Foundation and Cloud Foundation for the 2024-2027 school years at a cost of $164,547.20, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.F. Finance

VII.F.i. Purchase orders (encumbrances) and changes to encumbrances for April 2024
 

VII.F.ii. Activity Financial Report for April 2024

VII.F.iii. Activity Account Transfers

VII.F.iv. Membership Dues for Oklahoma State School Board Association for the 2024-2025 school year at a cost of $5,026.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.F.v. Annual Subscription renewal with Oklahoma State School Board Association for Policy Services Subscription for the 2024-2025 school year at a cost of $1,200.00, as outlined in the attachment and authorize the Superintendent to execute the agreement

VII.F.vi. Annual Subscription Renewal with Oklahoma State School Board Association for Assemble Meetings for the 2024-2025 school year at a cost of $3,000.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.F.vii. Employment Services Agreement with Oklahoma State School Board Association for 2024-2025 at a cost of $4,025 for unemployment claims management as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.F.viii. Contract with Frontline for Human Resources software applications for 2024-2025 at a cost of $73,272.97 as outlined in the attachment and authorize the superintendent or designee to execute the contract

VII.F.ix. Agreement with Sylogist for Financial Accounting software applications for 2024-2025 at a cost of $44,084.26 as outlined in the attachment and authorize the superintendent or designee to execute the contract

VII.G. Human Resources

VII.G.i. Transitions

VIII. Communications/Superintendent - Dr. Margaret Coates

VIII.A. Board to consider and take possible action on the Service Agreement with Principal Matters, LLC for facilitating professional development with administrative and building leaders for the 2024 -2025 school year at a cost of $4,000, as outlined in the attachment and authorize the Superintendent or designee to execute the Service Agreement. (Dr. Coates)

VIII.B. Board to consider and take possible action on the Agreement with Shangri-La for professional development services for the 2024-2025 school year at a cost of $360.00, as outlined in the attachment and authorize the Superintendent or designer to execute the Agreement (Dr. Coates)

VIII.C. Board to consider and take possible action on the 2025-2026 School Calendar (Jordan Korphage)

IX. Teaching and Learning - Mark Officer

IX.A. Board to review Policy #1.60 District Parent and Family Engagement Policy for first reading. Edits, changes, and additions to the policy are outlined in the attachment.

IX.B. Board to consider and take possible action on the SPARK program Subsidy Contract Letter verifying that Melissa Zumwalt is responsible for the subsidy contract for the Owasso Public School SPARK before and after care program, as outlined in the attachment and authorize the Superintendent or designee to execute the letter

IX.C. Board to consider and take possible action on a Contract with Erica McQuiddy to provide an independent educational evaluation for an Owasso public school student at a cost outlined in the attachment and authorize the Superintendent or designee to execute the Contract and Addendum

X. District Services - Kerwin Koerner

X.A. Safe and Healthy Schools Report - Paul Croft

X.B. Board to review Policy #5.01 Administration of Medicine to Students for first reading. Edits, changes, and additions to the policy are outlined in the attachment

X.C. Board to consider and take possible action on the proposed edits, changes, and additions to Policy # 1.88 Therapy Dogs in Schools, as outlined in the attachment

X.D. Board to consider and take possible action on the Long Range Facilities Plan for the 2023 - 2033 school years as outlined in the attachment

X.E. Board to consider and take possible action on the Supplemental with Stacy Group for the 8th Grade Center Addition at 6% of the estimated project cost as outlined in the attachment and authorize the Superintendent or designee to execute the Contract

X.F. Board to consider and take possible action on the Supplemental with Lowry for Enrollment and IT Center at a cost of $12,000.00, as outlined in the attachment and authorize the Superintendent or designee to execute the Contract

XI. Finance - Phillip Storm

XI.A. Board to consider and take possible action on the Treasurer's Report for April 2024

XI.B. Board to consider and take possible action on proposed changes to district stipends as outlined in the attached summary

XII. New Business

XIII. Executive Session

XIV. Vote to convene into executive session for the purpose of discussing the hiring of one Bailey Elementary Principal and one Interim Director of Band Operations as authorized by Okla.Stat.Tit.25§307(B)(1).

XV. Acknowledge return to Open Session

XVI. Statement of Executive Session Minutes

XVII. Board to consider and take possible action to hire one individual for Bailey Elementary Principal

XVIII. Board to consider and take possible action to hire one Interim Director of Band Operations

XIX. Vote to Adjourn