July 14, 2025 at 6:00 PM - Regular Board Meeting

I. Opening Exercises:

I.A. Call to Order and roll-call recording of members present and absent

I.B. Moment of Silence

I.C. Flag Salute

II. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

II.A. Approval of the agenda

II.B. Vote to approve Minutes of the following Board meetings:
1. June 9, 2025
2. June 30, 2025

II.C. Vote to approve the following items:

II.C.1. Monthly Financial and Investment Report for month ending June 20, 2025:

II.C.1.a. Treasurer’s Report

II.C.1.b. Encumbrances

II.C.1.c. Warrant Register

II.C.1.d. Lease Revenue

II.C.2. School Activity Funds

II.C.2.a. Transfers within Bank

II.C.3. Vote to approve Blanket Position Salary Reserves Report for FY 2024-2025.

II.D. Vote to approve renewal of Annual Support and Subscription Services with Heartland Payment Systems. The total cost of renewal is $30,146.04 and will be paid by Child Nutrition Fund 22. Heartland Payment Systems is a sole source vendor.

II.E. Vote to approve renewal of the contract for additional School Psychologists for the 2025-2026 school year with Guzman Consulting, an independent contractor that will provide these services on an hourly basis. The estimated total is not to exceed $50,000.00 and will be paid by Special Services Flow Through Fund, Project Code 621, Impact Aid, Project Code 592, and General Fund, Project Code 000.

II.F. Vote to approve renewal of Fine Hearing Care for the 2025-2026 school year, which provides services for students with hearing impairment. The cost of the contract is up to $5,000.00, which will be paid by Special Services Flow Through Fund, Project Code 621.

II.G. Vote to approve renewal of contract with Mid-Del Youth and Family to provide counseling services for our students for the 2025-2026 school year. The cost is $45,000 will be paid by General Fund 000.

II.H. Vote to approve renewal of contract with Mid-Del Youth and Family to provide counseling services for our staff for the 2025-2026 school year. The cost is $20,000 and will be paid by General Fund 000.

II.I. Vote to approve renewal of the McKinney-Vento Act, Transportation of Homeless Students agreement for 2025-2026.

II.J. Vote to approve renewal of Waugh Commercial Management, LLC for additional Speech Language Pathology providers on an hourly basis in increments up to $50,000.00 with an estimated total cost of $100,000.00 for the 2025-2026 school year. The funding for these services will be provided from Special Services Flow Through Fund, Project Code 621, Impact Aid, Project Code 592, and General Fund, Project Code 000.

II.K. Vote to approve renewal of Quaver Music Curriculum for 2025-2026 from Quaver Beyond Marvelous World of Music, who is a sole source vendor. Total cost is $27,300.00 for thirteen elementary sites to be paid by Bond 35.

II.L. Vote to approve renewal of HUDL contract for the dates July 15, 2025 through July 14, 2026. The contract will include Carl Albert High School ($10,400.00), Del City High School ($10,400.00) and Midwest City High School ($10,400.00). Expenses to be paid by Activity Fund 64, Project 880.

II.M. Vote to approve renewal of district wide purchases of athletic equipment, uniforms, and supplies for 2025-2026 school year from Varsity Brand Holding Co., Inc, DBA BSN Sports LLC & UC Games on an Exclusive Supplier Agreement. This is the first year of a five year agreement. Expenditures to be paid from Allocated Funds, SAF, and Bond Fund 35, Project 196.

II.N. Vote to approve out-of-state or overnight travel requests:
1. Dr. Rick Cobb and Dr. LaShonda Broiles to travel to Nashville, TN on February 11, 2026-February 15, 2026 to attend AASA National Conference on Education. Expenses to be paid by General Fund, Project 000.
2. Dr. Rick Cobb, Dr. LaShonda Broiles, Stacey Boyer, Suzanna Bennett-Asfaw, and Devyn Manns to travel to Little Rock, AR on September 23-26, 2025 to attend School CEO Conference. Expenses to be paid by General Fund, Project 000.
3. Arletha Doolin and Oklahoma SkillsUSA District Officers to travel to Metro Tech in OKC on August 27-29, 2025 for district leadership conferences. Expenses to be paid by General Fund 12-Project 32 and Project 419, Activity Fund 65-Project 962, 826, and 845, and Activity Fund 973.

III. Recognitions

IV. Information

IV.A. Public Participation
Persons who address the Board during the public participation portion of the regular Board meeting must meet the following qualifications:

1. Not, use the public participation portion of the Board meeting to make slanderous, abusive and personal statements against any individual. The President of the Board may rule any speaker out of order who makes such statements.
2. Not, speak regarding litigation pending against the District or employees of the District.
3. Not, speak regarding a matter that is currently the subject of an investigation being conducted by the District or its agents or attorneys, or which is the subject of an ongoing criminal investigation. 
4. In order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a single public participation period of thirty (30) minutes will be permitted at each meeting. Each person who wishes to speak will be allotted five (5) minutes until the total time of 30 minutes is used. Groups consisting of three (3) or more persons shall designate a spokesperson that will be given five (5) minutes to speak for and represent the group.

IV.B. Superintendent’s Report - Dr. Cobb

IV.C. Bond Update - Dr. Cobb

IV.D. Strategic Plan Update - Dr. Broiles

IV.E. Literacy Plan Update - Ms. Melissa Dalton and Ms. Tracy Hunt

IV.F. Dropout Report - Ms. Gilkey

V. Vote to approve or not approve the revision of the 2025-2026 and 2026-2027 Mid-Del Schools Calendars.- Dr. Cobb

VI. Discussion and possible vote on the revision and addition of the following policies to be in compliance with new laws, which have been signed by Governor J. Kevin Stitt:- Dr. Broiles
C-14 - Student Transfers - Revision
C-15 - Intra-District Transfers - Revision
I-35 - Expanded Virtual Education Access for Individuals Under Age 30 - New
F-5 - Video and Audio Security Monitoring Policy - New
I-26 - Healthy and Fit School Advisory Committee/Safe School Committee -  Revision
J-41 - Parent Participation in the School District - Revision
J-47 - Graduation Policy - New

VII. Discussion and possible vote on revision to Policy D-20, Federal Program Policy.- Ms. Woodard

VIII. Vote to approve or not approve to change the Homecoming date for Midwest City High School Football from September 25, 2025 to September 26, 2025.- Mr. Collier

IX. Vote to approve or not approve all OSSAA Post-Season overnight trips for 2025-2026. The trips will be paid by booster, activity, or district funds. The sites will still provide itinerary and chaperone list as required by Policy J-14.- Mr. Collier

X. Vote to approve or not approve to accept a foreign exchange student at Del City High School for the 2025-2026 academic year.- Ms. Gilkey

XI. Discussion and possible vote on the revision of Policy I-30, Mid-Del Schools Parent/Family Engagement Policy.- Ms. Brown

XII. Vote to approve or not approve to purchase embedded coaching and professional development for the 2025-2026 school year.- Ms. Brown

XIII. Vote to approve or not approve GMP Amendment No. 22 to the Willowbrook, Inc construction management contract, as well as architect/engineer fees on the following Bond Fund 37 (LR09) construction project:
Amendment No. 22 - "New Townsend Elementary School"
Willowbrook = (GMP Amount) $32,477,823.99 + (Pre-con Fee Total) $243,583.68 = (GT) $32,721,407.67
Larson Design Group = (GMP x 6%) $1,948,669.44
GMP + Pre-con + Architect Fees = (GT) $34,670,077.11
Expenditures to be paid from Bond Fund 37 and/or Lease Revenue 09.- Mr. Wolfe

XIV. Vote to approve or not approve the recommendation from Willowbrook, Inc for the "2025 Baseball Field Renovations" projects at Carl Albert High School, Del City High School, and Midwest City High School, as well as for architect fees and construction management fees as follows:
Carl Albert High School:
United Turf & Track - Baseball Field Athletic Surfacing Package = $1,432,000.00
Willowbrook, Inc - Pre-construction Fee (including discount) = $5,740.00
Design Architects Plus - Architectural Services Fee = $100,240.00
$1,537,980.00

Del City High School:
United Turf & Track Baseball Field Athletic Surfacing Package = $1,457,000.00
Willowbrook, Inc - Pre-construction Fee (including discount) = $5,927.50
Design Architects Plus - Architectural Services Fee = $101,990.00
$1,564,917.50

Midwest City High School:
United Turf & Track Baseball Field Athletic Surfacing Package = $1,429,000.00
Willowbrook, Inc - Pre-construction Fee (including discount) = $5,717.50
Design Architects Plus - Architectural Services Fee = $100,030.00
$1,534,747.50
Expenditures to be paid from Bond 37 and/or Lease Revenue 09 - Mr. Wolfe

 

XV. Human Resources

XV.A. Vote to approve or not approve all actions recommended in the Human Resources Reports: - Ms. Huston

• Certified
• Non-Certified
• Child Nutrition
• Transportation

XV.B. Vote to approve or not approve staff stipends for 2025-2026 that are administrative or not governed in the Negotiated Agreement.- Ms. Huston

XV.C. Vote to approve or not approve the 2025-2026 staff travel stipends that are not governed in the Negotiated Agreement.- Ms. Huston

XV.D. Vote to approve or not approve the recommendation of a Mental Health Specialist.- Ms. Huston

XV.E. Vote to approve or not approve the recommendation of a Mental Health Specialist.- Ms. Huston

XV.F. Vote to approve or not approve the recommendation of a Mental Health Specialist.- Ms. Huston

XV.G. Vote to approve or not approve the recommendation for Assistant Principal at Tinker Elementary.- Ms. Huston

XVI. Proposed Executive Session:
To consider the appeal of denied student transfers with a review of confidential educational records and transfer requests of Students A, B, and C whereby disclosure of any additional information could potentially violate FERPA 25 O.S. Section 307 (B)(7).
1. Vote to convene or not convene into Executive Session
2. Acknowledge the Board has returned from Executive Session
3. Executive Session Statement of Minutes

XVII. Action Items to Follow Executive Session:
1. Vote to accept, reject, or modify the Superintendent's recommendation to deny the transfer of Student A.
2. Vote to accept, reject, or modify the Superintendent's recommendation to deny the transfer of Student B.
3. Vote to accept, reject, or modify the Superintendent's recommendation to deny the transfer of Student C.

XVIII. New Business
Item(s) that could not have been foreseen or known about at the time the agenda was posted which need action at this Board meeting.

XIX. Adjourn


 

XX. This agenda was posted at the Board of Education Center, 7217 S.E. 15th Street, Midwest City, Oklahoma, on July 10, 2025, at 3:00 PM in accordance with the Open Meeting Law.

The next Regular Board Meeting is scheduled for August 11, 2025.