May 7, 2026 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. The Cookeville High School girls' basketball team were the 2026 4A State Runner-ups for the first time in school history.

III.B. May is Mental Health Awareness Month

III.C. Teacher Appreciation Week

III.D. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular April Board Meeting - April 2, 2026, @ 5:00 PM

V. Public Comment

VI. Student Advisory Committee

VII. Approval of Consent Agenda

VII.A. Payments/Purchases

VII.A.1. Approval of the purchase of six Pro Max Slim Desktops for CHS DE Coding and Web Design classes from vendor Dell - Atlanta, GA, in the amount of $12,571.80 under the Dell Midwestern Higher Education (MHEC) Master Agreement (Contract Code C000000979569; Customer Agreement #MHEC-04152022; Deal ID 30223576) to be paid by Perkins Basic funds.

VII.A.2. Approval of the purchase of 425 OSHA 10-Hour General Industry training courses/seats for CHS, MHS, UHS and WPA from vendor CareerSafe - College Station, TX, in the amount of $14,875.00 to be paid by Perkins Reserve Secondary Budget grant funds.

VII.A.3. Approval to pay Maffett Loftis Engineering in the amount of $17,856.00 for design work related to the Cookeville High School Chiller replacement project to be paid from 141-72620-399, General Purpose School Funds, Other Contracted Services.

VII.A.4. Approval to purchase a replacement trash compactor (as requested by the Putnam County Solid Waste Department) from Wastequip, Alexandria, LA for Cookeville High School in the amount of $41,400.18 using Sourcewell Purchasing Co-op contract #010825-WQI to be paid for from 141-72620-499.

VII.A.5. Approval of payment to LINQ in the amount of $26,409.12 to be paid from 143-73100-330 for the school nutrition management software, school year 2026-27. Pricing per TIPS contract #230402.

VII.A.6. Approval of purchase from Mayfield Dairy for SY 2026-27 with bottom-line total of $381,879.75. This was a joint bid between Putnam and Trousdale County School Nutrition Programs to be paid from 143-73100-422.

VII.A.7. Approval to pay Larseneer, LLC, in the amount of $150,362.73 for pay application #2 related to the Cookeville High School Softball Hitting Facility project to be paid from the Putnam County Capital Project Fund.

VII.A.8. Renewal of the purchase for the 2026-2027 school year to Dreambox Learning Math Advanced (personalized math intervention programs for students with disabilities) student licenses and training webinar package and Dreambox Reading Park (K-2), Reading Plus (3-12) (reading intervention programs for students with disabilities) student licenses and training webinar package from Discovery Education, Inc - Charlotte, North Carolina in the amount of $46,187.50 to be paid from 141-71200-330.

VII.A.9. Approval to purchase 31 Viewsonic 65-inch CDE displays with mobile carts for instructional and administrative use at the Early Learning Academy Pre-K facility, per attached quote# 537 priced on the purchase contract # TIPS 240101, from: Danmark Technologies, Rogersville, AL, in the amount of:   $ 45,849.31, to be paid from: 141-76100-599-02530. 

VII.A.10. Approval to purchase doors and/or hardware for system-wide use from the Statewide Contract SWC #102 from William S. Trimble Company, Inc., Knoxville TN in the amount of $51,693.85 to be paid for from the Safety and Security Grant funds.

VII.B. Bids/Quotes/Sealed Bids/RFPs

VII.B.1. Permission to bid softball batting facility at Upperman High School.

VII.B.2. Permission to bid for the Early Learning Academy, Natural Playground.

VII.C. Budget Amendments/Line Item Transfers

VII.C.1. FUTURE READY - Amend budget to better align with expenditures 

VII.C.2. Finance - Budget for Grow Your Own funding

VII.C.3. Extended School Program - To better allocate funds for 146 account which is School Age Care and Employee Child Care

VII.C.4. Finance - To adjust budget in order to move a portion of Federal Programs (142) Fund Balance back to General Purpose School Fund (141)

VII.C.5. Finance - To adjust budget in order to move a portion of Federal Programs (142) Fund Balance back to General Purpose School Fund (141).

VII.C.6. Student Services - This budget amendment is required in order to allocate funds for the Advancing Mental Health Pilot grant

VII.C.7. CTE ISM - To move money to pay for JobReady360 WBL management platform and additional student chromebooks. To move money to pay for additional Paxton Patterson Career Ready modules and equipment.

VII.C.8. CTE - To move monies to pay for Jackie Vester CTSO travel

VII.C.9. Finance - To increase vehicle parts budget based on the proceeds from the sale of 5 used buses

VII.C.10. SPED - To reallocate funds to pay for the needs of the Special Education Department

VII.C.11. Finance - To adjust the budget of the State of Tennessee tutoring grants based on the actual needs within the program

VII.C.12. CTE - To move money to pay for EMS/Health Science consumable supplies. To move money to pay for Tennessee Arts Academy SBE Workshops PD.

VII.D. Approval of Out-of-County and Overnight Trip Reports

VII.E. Approval of Grant Report

VII.F. Other

VII.F.1. Renewal of the agreement between Putnam County Board of Education and Sidekick Therapy Partners, Knoxville, Tennessee for the 2026-2027 school year to provide speech/language services, to seek and obtain reimbursement from TennCare Managed Care Contractors to be paid from 141-71200-312.

VII.F.2. Approval of the Dual Enrollment Agreement between Tennessee College of Applied Technology (TCAT) - Livingston, Tennessee and Putnam County School System for the 2026-2027 school year. Once approved, a DocuSign will follow to Mr. Lynn McHenry and Mr. Corby King.

VII.F.3. Approval of a fuel surcharge for mowing service, retroactive to April, to be in effect until gasoline drops below $2.85 per gallon and dieselmto $3.25 per gallon.

VII.F.4. Approval to move dance from a club to official sport status at Algood Middle School and to add a coaching supplement equal to the other middle schools that have a Dance Team, to begin in the 2026-2027 school year.

VII.F.5. Approval of the attached research request for Yongmei Shi, a doctoral student at Tennessee Technological University.

VII.F.6. Approval of the Amendment to Elementary Teacher Residency Program between Volunteer State Community College and Putnam County School System for one year with an option to renew an additional two years.

VII.F.7. Approval of a resolution to transfer $1,500,000.00 from the Federal Projects Fund (142) to the General Purpose School Fund (141) as of May 18th, 2026, for fiscal year ending June 30th, 2026.

VII.F.8. Approval of the Quarterly Reports for quarter ending 3/31/26 for the following funds:

• 141 General Purpose Schools
• 142 Federal Projects 
• 143 Central Cafeteria 
• 146 Extended School Program

VII.F.9. Approval to renew Perry Weather's yearly subscription in the amount of $13,830.00 from account number 141-72310-330.

VII.F.10. Approval to renew the annual site license subscription for ClassLink SSO software effective 6/1/26 to 5/31/27, per attached quote priced on the TIPS Contract #250106, in the amount of:  $44,048.70 to be paid from  141-71100-330-01607, Technology.

VII.F.11. Approval of the renewal of the Student Teaching Affiliation Agreement between Freed-Hardeman University and the Putnam County School System effective August 1, 2026 to July 31, 2027.

VII.F.12. Approval to renew the annual subscription to Scinary K-12 Cybersecurity services, per quote #1632095 - priced on the TIPS Contract #230105 from Howard Technology Solutions, in the amount of $26,075.00, to be paid from: 141-71100-330-01607.

VII.F.13. Approval to renew ice cream products bid with Murfreesboro Pure Milk for SY 2026-27.

VII.F.14. Approval to join the Upper Cumberland Region Buying Group (UCRBG)/bid for non-food and chemical products for SY 2026-27.

VII.F.15. Renewal of the agreement between Putnam County Board of Education and Enome, Inc. (GOALBOOK) San Mateo, CA (Phone 1-855-207-5443, Fax 650-284-0432) for Goalbook Toolkit Special Education Partial Department Membership for the 2026-2027 school year in the amount of $47,600.00 to be paid from 141-71200-330.

VII.F.16. Approval to enter into a no-cost Proof of Concept agreement with ThoughtExchange to explore recruiting and retaining students.

VII.F.17. Approval of the contract with STAR Physical Therapy for Athletic Trainer Services.

VIII. Policy

VIII.A. Approval of the revised Policy 6.300, Code of Conduct, regarding security cameras on first reading.

VIII.B. Approval of the revised Policy 1.404, Appeals to and Appearances Before the Board, on first reading.

VIII.C. Approval of the revised Policy 5.302, Sick Leave, on first reading.

VIII.D. Approval of the revised Policy 5.202, Separation Practice for Non-Certified Employees, on first reading.

VIII.E. Approval of the revised Policy 5.400, Personnel Health Examinations/Communicable Diseases, on first reading.

VIII.F. Approval of the revised Policy 5.800, Director of Schools, on first reading.

VIII.G. Approval of the revised Policy 5.303, Personal and Professional Leave, on first reading.

VIII.H. Approval of the revised Policy 5.606, Political Activities, on first reading.

VIII.I. Approval of the revised Policy 5.114, Personnel Records, on first reading.

VIII.J. Approval of the revised Policy 5.1151, Telework During Emergencies, on first reading.

VIII.K. Approval of the revised Policy 5.403, Drug and Alcohol Testing for Employees, on first reading.

VIII.L. Approval of the revised Policy 5.200, Separation Practices for Tenured Teachers, on first reading.

IX. School Spotlight - Capshaw Elementary

X. Discussion/Presentation

X.A. Approval of the following names to be granted tenure effective July 1, 2026, who have met all requirements of the State of Tennessee:

• Ashlie Lewis
• Suellen Thompson
• Laiton Pigg
• Avery Davis
• Kendall Frizzell
• Wanda Liquori-Maffett
• Emilio Almendarez
• Cody Ashburn
• Angela Brown
• Bethany Buckner 
• Sarah Czalbowski
• Vincent French
• Stephen Henson
• Sherry Leimer 
• Amy Rouchon 
• Nicole Asher 
• William Gentry
• Julie Proffitt
• Sunshyne Stevens 
• Michele Phillips
• Amanda Gragg
• Tina Anderson 
• Michael Chaffin 
• Madison Davis
• Amanda Vaughn
• Melinda Dunham
• Meredith Fain 
• Sarah Russell
• Robert McWilliams
• Patrick Weaver

X.B. Approval of the PCSS Novice Teachers of the Year selected by their building principals and leadership teams. The honorees are:

• Kelsey Mott - AES
• Andrea Tornu - AMS
• Abbygail Gilpatrick - ATMS
• Adeleine Crace - BPS
• Kayla Todd - Burks
• Maizey Donoho Simmons - CCES
• Katherine Trimble - CES
• Hannah Ashburn - CHS 
• Mady Williams - CsES
• Mindy Harp - JWES
• Matassia Riley - MHS
• Savannah Kolath - NES
• Lexie Joyner - PSES
• Kylie Young - PSMS
• Morgan Harris - PVES
• Dusti Brooks - SES
• Alex Fields - UHS
• Gracie Butler - UMS

X.C. PEP Update

X.D. Building Projects 

X.D.1. Update from Energy Systems Group regarding the Putnam County School System Early Learning Academy

X.D.1.a. Energy Systems Group - Putnam County School System Early Learning Academy Renovation Project Action Items

X.D.1.a.1. Approval to pay Energy Systems Group in the amount of $701,956.90 and First National Bank of Tennessee (retainage) in the amount of $36,945.10 for pay application #17 related to the Parkview Elementary School renovation project to be paid from the Putnam County Bond Issue.

X.D.2. Cookeville High School Independence House Update

X.E. Approval of Draft #1 of the 141 General Purpose School Budget.

XI. Adjournment