February 6, 2025 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Upperman High School Boys Bowling Team competed in the state tournament after winning the district championship and Kalli Patton from the girls bowling team finished top 10 in the individual state competition.

III.B. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular January Board Meeting - January 2, 2024, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval to purchase 48 Chromebooks from Danmark Technologies of Rogersville, AL for Upperman Middle School in the amount of $14,688.00 to be paid from 141-71100-599-2011-110.

VI.A.2. Approval of a payment to Civil Engineering and Surveying, LLC in the amount of $4,000.00 for civil engineering for the softball and soccer fields at ATMS to be paid from 141-72620-799, Other Capital Outlays (General Purpose School Fund).

VI.A.3. Purchase of (12) Viewsonic Touch Screen Boards in the amount of $23,640.00 IFP-EW-7550-E1 (wall mounted) from Quote 3810 and IFP-7550-e2 (with cart) from Quote 3809 v2 from account number 142-72210-790-101 for the following schools:

• Algood Elementary School (7) wall mounted Viewsonic boards $13,125.00
• Prescott South Elementary School (2) wall mounted Viewsonic boards $3,750.00
• Burks Elementary School (3) Viewsonic boards with cart $6,765.00

VI.A.4. Purchase of (126) Asus Chromebooks and Chrome OS Management, item #CR1104CGA-YZ84 for Putnam County Schools and Danmark Technologies in the amount of $38,556.00 per quote #3811, contract TIPS 240101 to be paid from 142-71100-722-101 for the following schools:

• CHANCE (8) Chromebooks/licensure $2,448.00
• Burks Elementary School (32) Chromebooks/licensure $9,792.00
• Sycamore Elementary School (11) Chromebooks/licensure
• Prescott South Elementary School (7) Chromebooks/licensure
• Prescott South Middle School (10) Chromebooks/licensure $3,060.00
• Upperman Middle School (19) Chromebooks/licensure $5,814.00
• Avery Trace Middle School (26) Chromebooks/licensure $7,956.00
• Algood Middle School (13) Chromebooks/licensure $3,978.00

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.B.1. Permission to bid for a restroom/concession building for Avery Trace Middle School using the architectural design from our new Park View Elementary School project.

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. CTE - Move monies to pay for additional WBL travel, CTE banquet supplies and materials and supervisor PD travel expenses

VI.C.1.b. Student Services/Family Resources - Transferring funds from one line to another line to accommodate requests of families in need not covered under the homeless grants.

VI.C.1.c. CTE/ISM - To move monies to pay for expenses to complete purchase of College and Career Ready Lab and Career Discovery Lab for Algood Middle School. To move monies to pay for Retirement, Dental and TCRSS benefits for ISM funded employees.

VI.C.1.d. Finance - To budget for a $700.00 incentive payment from TISA Outcome funding.

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval to distribute the funds received in the FY25 TISA Outcome payment as a $700.00 incentive payment to all Full-Time employees and $350.00 to all Half-Time employees who are actively employed as of January 5, 2025.

VI.F.2. Approval to enter into a contract with Maffett Loftis Engineering, Cookeville, TN for the design of the electrical service for the softball field at Avery Trace Middle School in the amount of $7,900.00 to be paid for from 141-72620-399.

VI.F.3. Approval of the PreK naming committee members as recommended by Allison Painter.

VI.F.4. Approval of the agreement between Putnam County Board of Education and Dialogue Speech Therapy, Cookeville, Tennessee 38501 for the 2024-2025 school year for student speech testing, evaluations, provide speech-language services to be paid from 141-71200-312.

VI.F.5. Approval of the contract between Roland Digital Media, Inc. and Putnam County Board of Education for digital gold package for Adult Education in the amount of $450.00 per month to be paid from Adult Education funds effective February 1, 2025, to May 31, 2025.

VI.F.6. Approval for a $20.00 monthly stipend for personal cell phone usage, per policy, 3.3001, use of cellular phones for the new School Nutrition Cafeteria manager at Algood Elementary School, Sandi Everett. The stipend will begin February 2025 and will go through June 2025.

VI.F.7. Approval for the yearly TDOE School Climate Package and Survey. The survey is attached. Delivery will be both in person and via ParentSquare.

VI.F.8. Approval of the yearly MOU for the TDOE School Climate Survey. 

VI.F.9. Approval of the acceptance of an anonymous donation of $30,000.00 to Burks Elementary. This money will be used to purchase 14 Viewsonic 75" panels for teacher and classroom use in grades K-3.

VI.F.10. Approval of the Student teacher Partnership Agreement between Bethel University and the Putnam County School System effective 1/1/25 - 12/30/25 with an option to request renewal for three additional years.

VI.F.11. Approval of the Student Teacher Partnership Agreement between the Western Governors University and the Putnam County School System effective 1/6/25 - 12/31/25 with the option to request a renewal or three additional years.

VI.F.12. Approval for the process of outside mental health background checks.

VI.F.13. Approval to renew the annual license purchase for year 3 of 3 for student and staff licenses of Google Workspace Plus for Education edition, from CDW/Amplified IT for Education, Chicago, IL, from the Sourcewell Contract #081419-CDW-Tech Catalog, in the amount of $47,672.00 to be paid from 141-71100-722-01607.

VI.F.14. Approval to renew the PowerSchool Enrollment Express annual subscription via attached quote # Q-950930-1 from PowerSchool Group, LLC in the amount of $21,171.50 to be paid from: 141-72110-399.

VI.F.15. Approval to renew Adobe software licensing annual subscription from Central Technologies, Inc., Knoxville, TN, in the amount not to exceed $17,500.00, to be paid from multiple system-wide funding accounts.

VI.F.16. Approval for a $20.00 monthly stipend for personal cell phone usage, per policy, 3.3001, use of Cellular Phones, for the following School Nutrition Employee:

Shirley Barbosa - Field Manager

The stipend will begin in January 2025 and go through June of 2025, to be paid from 141 E 73100 199.

VI.F.17. Approval to enter into a contract with Lakeland Electric for the auditorium lighting replacements, upgrades and improvements at Cookeville High School in the amount of $592,200.00 base bid, with alternate 1 at $78,400.00 for a Total Contract Amount of $670,600.00 to be paid for from 141-72620-399.

VII. Policy

VII.A. Consider a new policy for Use of Personal Communication Devices and Electronic Devices (6.312) on first reading only. 

VIII. Discussion/Presentation

VIII.A. Building Projects

VIII.A.1. Park View School Update

VIII.A.2. Avery Trace Middle School Softball Field Project

VIII.A.2.a. Avery Trace Middle School Softball Field Action Items

VIII.A.2.a.1. Approval to pay King Construction Group, Inc. in the amount of $111,514.80 and First Horizon Bank (retainage) in the amount of $5,869.20 for pay application #4 related to the Avery Trace Middle School Softball Field project to be paid from the
Putnam County Bond Issue.

VIII.A.2.a.2. Approval of pay application #5 to release the full amount of King Construction Group’s retainage in the amount of $69,035.25 related to the Avery Trace Middle School Athletic Field project.

VIII.A.3. Existing Park View Elementary School Update

VIII.A.4. Update from Energy Systems Group regarding the new Park View School Renovation

VIII.A.4.a. Energy Systems Group - Existing Park View School Renovation Project Action Items

VIII.A.4.a.1. Approval to pay Energy Systems Group in the amount of $49,254.19 and First National Bank of Tennessee (retainage) in the amount of $2,592.32 for pay application #2 related to the Parkview Elementary School renovation project to be paid from the Putnam County Bond Issue.

IX. Adjournment