May 4, 2023 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Recognize Kim Cravens, Board Chair, with a presentation.

III.B. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular April Board Meeting - Thursday, April 6, 2023, @ 5:00 PM

IV.B. Minutes of the Special Called Board Meeting - Thursday, April 6, 2023, @ 4:45 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of catering with GradeA Catering for UTrust Employee Appreciation Picnic on May 26, 2023, in the amount not to exceed $16,500 to be paid from 141-E-722-599-000-02137-000, as submitted

V.A.2. Approval of the purchase of 55" video mount, cables and installation for Cookeville High School (CHS) from Bluum per quote in the amount of $13,081.29 to be paid from Title IV (401) funds, as submitted.

V.A.3. Approval of the purchase of sixty-one (61) Chromebooks from Bluum per TCPN contract #R5114 in the amount of $20,298.36 for Upperman Middle School to be paid from 142-71100-722-101, as submitted.

V.A.4. Approval of payment to Automated Controls, Inc. - Nashville, Tennessee in the amount of $2,907.00 and Truxton Trust in the amount of $153.00 for retainage withheld for a total amount of $3,060.00 to be paid from 142-76100-707-932 (ESSER 2.0) for application payment #11 relative to the Cookeville High School (CHS) Controls Upgrade Project, as submitted,

V.A.5. Approval of the purchase of 553 OSHA 10-Hour General Industry training courses/seats for Cookeville High, Monterey High, Upperman High, and White Plains Academy from CareerSafe - College Station, Texas in the amount of $17,696.00 to be paid from Perkins Reserve 851 Secondary Budget funds, as submitted.

V.A.6. Approval of the purchase of nine (9) new Camera Systems for nine (9) new buses from the Safety Vision Company - Houston, Texas for five (5) Special Education, two (2) General Education conventional buses (arriving May 2023) and two (2) additional camera systems for the International Electric buses (arriving Summer 2023) in the total amount of $17,178.33 to be paid from 141-72710-453, as submitted.

V.A.7. Approval of the payment to Mechanical Resource Group - Nashville, Tennessee for the repair of chiller #2 at Cookeville High School per quote in the amount of $18,549.00 to be paid from 141-72600-399, as submitted.

V.A.8. Approval of the purchase of the Waterford Reading Academy for the 2023 - 2024 school year (reading intervention programs for students with disabilities) student and teacher licenses from Waterford - West Jordan, Utah in the amount of $660.00 to be paid from 142-71200-429-907, as submitted.

V.A.9. Approval of the purchase of the Dreambox Learning Math - Advanced for the 2023 - 2024 school year (personalized math intervention programs for students with disabilities) student licenses from Dreambox Learning - Bellevue, WA in the amount of $10,486.00 to be paid from 142-71200-429-907, as submitted.

V.A.10. Approval to purchase ninety (90) Standard Trauma Kits from School Nurse Supply - St. Charles, Il. in the total amount of $11,250.00 to be paid from Epidemiology & Laboratory Capacity Grant (sub fund 942) to be used in district wide nursing clinics, as submitted.

V.A.11. Approval to purchase nineteen (19) audiometers from School Nurse Supply - St. Charles, Il. in the total amount of $17,556.00 to be paid from Epidemiology & Laboratory Capacity Grant (sub fund 942) to be used in district wide nursing clinics, as submitted

V.A.12. Approval of the purchase of twenty (20) Apple MacBook Pro's from the Apple Store in the total amount of $41,160.00 to be paid from the Epidemiology & Laboratory Capacity Grant (sub fund 942) to be used in district wide nursing clinics, as submitted.

V.A.13. Approval to purchase a subscription of the Scinary Cybersecurity Services Platform with endpoint protection licenses from Scinary Cybersecurity, LLC - Waco, Texas per TIPS Contract #200105 - Technology Solutions Products and Services (2), in the amount of $20,700.00 to be paid from 141-71000-722-01607, as submitted.

V.A.14. Approval to purchase nine-hundred and nineteen (919) Chromebooks from Bluum, USA Inc. (formerly TROX) per NCPA contract #01-150 in the amount of $367,342.68 to be paid from 141-72250-790-000-00000-000, as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval to solicit bids for a greenhouse structure for Monterey High School to be funded by ISM (Innovative School Models) grant, as submitted.

V.B.2. Approval to solicit bids for 35 AED's to be used throughout the district.

V.B.3. Approval to solicit Requests for Qualifications (RFQs) for improvements to Park View Elementary School

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Line Item Transfers - Fund 141

V.C.1.a. Special Education - To reallocate funds for Spring Clean Up

V.C.1.b. Career & Technical Education ISM Grant - Move monies to fund TCRSS benefits for CHS, MHS and UHS employees and to fund Dental benefits for MHS and UHS employees; move monies to fund CHS industry credential exams; move monies to fund PSMS AV/Broadcasting contract teacher thru end of school year

V.C.1.c. Finance - Reallocate technology budget to purchase Chromebooks

V.C.2. Federal Projects Budget Amendments - Fund 142

V.C.2.a. Career & Technical Education, Perkins Grant - Move monies to fund repair of Perkins equipment; monies to fund VEX Robotics Kit for CHS; Move monies to fund 25 chromebooks and cart for MHS teacher

V.C.2.b. Federal Programs - This Title I (101) revenue amendment is required in order to allocate additional funds

V.C.3. Federal Projects Line Item Transfers - Fund 142

V.C.3.a. Extended Learning - Establish budget for 21st Century Grant

V.C.3.b. Special Education - To reallocate funds for the IDEA ARP to purchase materials for SWD

V.C.3.c. Special Education - To reallocate funds in the IDEA Partnership for Systemic Change (Preschool Implementation) to align with actual expenditures

V.C.4. Food Service Budget Amendment - Fund 143

V.C.4.a. Food Service - Adjust current budget based on projected expenditures/revenues

V.D. Approval of Out-of-County and Overnight Trip Reports

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of the renewal of the Athletic Trainer Services Agreement with Cookeville Regional Medical Center - Cookeville, Tennessee for the 2023-2024 school year effective July 1, 2023, through June 30, 2024, as submitted.

V.F.2. Approval of the ESSER 2.0 Close Out Overview, as submitted.

V.F.3. Approval of the contract with Discover Education Inc. at no cost, as submitted.

V.F.4. Approval to continue the membership of the Comprehensive Educational Resources Consortium (CER) in the amount of $22,964.00 to be paid from 142-72210-399-933, as submitted.

V.F.5. Approval of the renewal of Year #3 of the Student Teaching Affiliation Agreement between Freed-Hardeman University and Putnam County School System effective July 1, 2023, through June 30, 2024, with the option to annually request renewal for  next three years, as submitted.

V.F.6. Approval of the contract between Putnam County Schools Family Resources and Stonecom Communications for advertising in the total amount of $2,700.00 ($225.00 monthly) to be paid from AARP 2.0 (sub fund 703) effective October 16, 2023, through September 15, 2024, as submitted.

V.F.7. Approval of a contract between Putnam County Schools Family Resources and Cookeville Communications for advertising in the total amount of $5,400.00 ($450.00 monthly) to be paid from ARP 2.0 (sub fund 703) effective July 1, 2023 through June 30, 2024, as submitted.

V.F.8. Approval of a contract between Putnam County Schools Family Resources and Roland Digital Media for advertising in the total amount of $9,540.00 ($795.00 monthly) to be paid from ARP 2.0 (sub fund 703) effective June 2023 through June 2024, as submitted.

V.F.9. Approval of the Memorandum of Understanding (MOU) between Putnam County Schools System (PCSS) and Cookeville Regional Medical Center Foundation (CRMCF) to provide CPR, AED and First Aid training to PCSS's students, families and athletic coaches, as needed.

V.F.10. Approval of the Quarterly Reports as of March 2023 for the following funds: 141-General Purpose School, 142-Federal Projects, 143-Central Cafeteria, and 146-Extended School Program, as submitted

V.F.11. Approval to renew the annual subscription of the Linewize Internet Content Filtering Platform through June 30, 2024, from PCS/Personal Computer Systems, Inc. - Louisville, Tennessee per TIPS Contract #200105 - Technology Solutions Products and Services (2) in the amount of $48,952.88 to be paid from 141-71100-722-01607, as submitted.

V.F.12. Approval of the receipt of the Carl Perkins Basic Grant and the Carl Perkins Reserve Grant for the 2023  - 2024 school year with both grants to be used to fund the CTE programs at CHS, MHS, UHS and WPA and VITAL schools, as submitted.

VI. Discussion/Presentation

VI.A. Granting tenure to certified personnel effective August 1, 2023, who have met all requirements of the State of Tennessee.

VI.B. Building Projects

VI.B.1. Park View School Project Update

VI.B.1.a. Park View School Project Action Items

VI.B.1.a.1. Approval to pay American Constructors, Inc.  - Brentwood, Tennessee in the amount of $3,289,147.72 and Pinnacle Bank (retainage) in the amount of $160,316.30 for pay application #8 related to the Park View School Project to be paid from the Putnam County Bond Issue, as submitted.

VI.B.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of $34,596.55 for architectural services for the Park View School Project to be paid from 141-76100-304-02504, as submitted.

VI.B.1.a.3. Approval of a payment to GEOService, LLC - Chicago, IL in the amount of $29,250.00 for construction monitoring services for the new Park View School through April 2, 2023, to be paid from 141-76100-399-000-02504-000, as submitted.

VI.B.2. Upperman High School Expansion Project Update

VI.B.2.a. Upperman High School Expansion Project Action Items

VI.B.2.a.1. Approval to pay King Construction Group, Inc. - Cookeville, Tennessee in the amount of $294,132.84 and First Horizon Bank (retainage) in the amount of $15,480.68 for pay application #6 related to the Upperman High School Expansion Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VI.B.2.a.2. Approval of a payment to Upland Design Group, Inc. - Crossville, Tennessee in the amount of $8,229.67 to be paid from 142-76100-707-933 for architectural services for the Upperman High School Expansion Project (School Federal Program Fund - ESSER 3.0), as submitted.

VI.B.2.a.3. Approval to pay Engineering & Testing Solutions, LLC - Knoxville, Tennessee for engineering services related to the Upperman High School Expansion Project in the amount of $5,207.50 to be paid from 142-76100-707-933 (ESSER 3.0), as submitted,

VI.B.2.a.4. Approval to pay AAR of North Carolina, Inc. in the amount of $94,278.95 and First National Bank (retainage) in the amount of $4,962.05 for pay application #2 related to the Upperman High School Expansion Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VI.C. Approval of the 141 General Purpose School Budget Draft #1 for the year ending 6/30/2024, as submitted.

VII. Adjournment