May 11, 2026 at 5:00 PM - Regular Board of Education Meeting

1. CALL TO ORDER

1.1. Call Meeting to Order (President)

1.2. Flag Salute

1.3. Roll Call (Minutes Clerk of the Board)

2. PRESENTATIONS AND RECOGNITIONS

2.1. Presentation to Retiring Ponca City Public School Employees (Adam Leaming)

2.2. Presentation of the Employee of the Month and Friend of Education Awards
The President of the Board will preside over presenting the May Employee of the Month and Friend of Education Awards to the following employees.

3. PUBLIC COMMENT

3.1. Comments From the Public
The Ponca City Public Schools Board of Education recognizes the value of public comment in effective school governance and the importance of providing community members an opportunity to address the Board on educational issues. To ensure meetings are conducted in an orderly and efficient manner, the Board has established the following guidelines governing public participation.

Individuals or groups wishing to speak during the public comment portion of a Board meeting must check in with the Board Clerk no later than fifteen (15) minutes prior to the start of the meeting and complete the required public comment form. The following must be provided in writing:

• Name and address of the individual
• The agenda item(s) the individual wishes to address
• The organization the individual represents or is affiliated with, if applicable

Speakers must be recognized by the Board President or other presiding officer prior to speaking and must state their name and organizational affiliation, if applicable, before beginning remarks. Comments must be limited to items listed on the meeting agenda. Unless otherwise modified by the presiding officer with Board approval, each speaker will be limited to a maximum of three (3) minutes. Total public comment during any regular meeting shall not exceed fifteen (15) minutes, and no individual may speak more than once during the same meeting. All remarks must be directed to the presiding officer; speakers may not address or question individual Board members.

For additional information regarding speaking privileges, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at Board meetings and in the Board Policy Manual located on the district website, www.pcps.us, under Board of Education.

4. REPORTS WITH POTENTIAL BOARD DISCUSSION

4.1. STEM Presentation (Alicia Smith)

4.2. Strength and Conditioning Presentation (Weston Franklin) 

5. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION

5.1. PCPS/District Update

6. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended.  Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda.

6.1. Approval of the Minutes from the April 13, 2026, Regular Board Meeting

6.2. Approval of the FY26 Budget Analysis Reports

6.3. Approval of the FY26 Budget Amendments

6.4. Approval of the FY26 Bond Fund Reports

6.5. Approval of the FY26 Change Order Listing as of May 7, 2026, for Funds 11, 21, 22, and 81

6.6. Approval of the FY26 General Fund 11 Encumbrances #1545-#1588 in the amount of $57,859.39

6.7. Approval of the FY26 Building Fund 21 Encumbrances #202-#219 in the amount of $190,927.61

6.8. Approval of the FY26 Child Nutrition Fund 22 Encumbrances #112-#113 in the amount of $531.40

6.9. Approval of the FY26 Bond 33 Encumbrance #4 in the amount of $2,640.00

6.10. Approval of the FY26 Gifts and Endowment Fund 81 Encumbrances #208-#210 in the amount of $873.32

6.11. Approval of Booster Club Reports

6.12. Approval of Activity Fund Reports

6.13. Approval of Treasurer’s Reports

6.14. Approval of Out-of-State Travel Requests

6.15. Approval of the Ratification and Approval of Payrolls

6.16. Approval of agreements with AirMedCare Network, effective July 1, 2026, through June 30, 2027, that will allow the covered sites to be treated as members of the AirMedCare Network, an alliance of affiliated air ambulance providers when transported due to illness or injury occurring at the covered locations; West Middle School (10 coaches, 45 athletes) for a cost of $495, Ponca City High School (48 coaches, 117 athletes) for a cost of $1,402, and East Middle School (2 coaches, 41 athletes) for a cost of $371. The total cost is $2,268, funded by the General Fund.

6.17. Approval of a ratification of an interlocal participation agreement with Buy Board Cooperative Purchasing, effective for the 2026-2027 fiscal year. Buy Board is an interlocal purchasing cooperative for Ponca City Public Schools. There is no cost to the district.

6.18. Approval of an agreement with CMC Neptune, effective for the 2026-2027 school year, to provide a lyric-safe music library to be used at school functions and sporting events. The total cost is $1,500, funded by the General Fund.

6.19. Approval of an agreement with Cummins Southern Plains, LLC, effective July 1, 2026, through June 30, 2027, for planned maintenance of the emergency power generator equipment in the Technology Department. The cost is $1,147.01, funded by the Building Fund.

6.20. Approval of an agreement with Evaluation Works, LLC, effective May 11, 2026, through May 21, 2026, to provide psycho-educational services in Spanish for students enrolled in Ponca City Schools as indicated by physicians, parental consent, and school criteria. Authorized PCPS personnel will identify students who need services and approve each individual situation in accordance with state and federal regulations. Evaluation Works, LLC will provide the services in accordance with the included price list. This is for one student to finish out this school year. The cost is up to $1,500, funded by the General Fund/Special Services.

6.21. Approval of an agreement with Instructure, Inc., effective July 1, 2026, through June 30, 2027, for electronic transcript services for Ponca City High School, allowing educators, students, and families the opportunity to digitally transfer academic records among districts and post-secondary institutions. With ICAP (Individual Career and Academic Plan) in place, this e-transcript service will better support a smooth transition from high school to post-secondary pursuits. The yearly transcript fee is $12.75, and each transcript is $4.65, funded by the General Fund. The estimated annual cost will vary based on transcript volume.

6.22. Approval of an agreement with Jostens, Inc., effective for the 2026-2027 school year, to provide a 40-page yearbook for Woodlands Elementary. The total cost is $1,425, funded by the Activity Fund. The expense will be reimbursed from the sale of the yearbooks, resulting in no cost to the district.

6.23. Approval of a proposal from Kuder, effective July 1, 2026, through June 30, 2027, for Clever Integration with the district’s OKCareerGuide (Kuder Navigator) platform for five secondary sites. This integration provides automated synchronization between the student information system and OKCareerGuide, supporting accurate student enrollment, account management, and record keeping for college and career planning. Total cost: $750, funded by the General Fund/Secondary Curriculum.

6.24. Approval of an estimate from MBA Marcia Brenner Associates, effective July 1, 2026, through June 30, 2027, for the annual subscriptions of PowerSchool plug-ins Report Creator and Alert Creator.  The Report Creator plug-in allows flexibility and ease in creating templates and reports within PowerSchool. The Alert Creator plug-in enables easy creation and management of student alerts through a user-friendly interface. The total cost is $7,099.50, funded by the General Fund.

6.25. Approval of an agreement with MPact Fund Raising, effective October 14, 2026, through October 29, 2026, for a fundraiser for the Ponca City High School DECA program using the MoneyDolly app selling candles and chocolate. There is no cost to the district.

6.26. Approval of an agreement with MPact Fund Raising, effective February 17, 2027, through March 3, 2027, for a fundraiser for the Ponca City High School DECA program, selling ship-to-home beef jerky, popcorn, and other items. There is no cost to the district.

6.27. Approval of a ratification of membership, effective for 2026-2027, to the National Cooperative Purchasing Alliance (NCPA) for district purchasing. There is no cost to the district.

6.28. Approval of an agreement with the Oklahoma State School Boards Association (OSSBA). This agreement provides unemployment services for the district through OSSBA's Employment Services Program. As part of the district’s OSSBA membership, the Association will assist with unemployment claims and related matters for the 2026-2027 school year. The total cost is $5,474, funded by the General Fund.

6.29. Approval of a quote from Project STEM, effective May 11, 2026, through June 30, 2027, for a computer science program for East Middle School. The quote includes access to all student course materials; professional development licenses for included teachers; web-based access to course materials; a web-based dashboard with a detailed view of student progress and performance; and ongoing technical, content, and instructional support. The total cost is $250, funded by the Career Tech Fund, Project 412.

6.30. Approval of a quote from PSCB Development, effective for the 2026-2027 fiscal year, for a yearly custom report subscription package for PowerSchool. The subscription package includes 21 custom report bundle plug-ins. The total cost is $800, funded by the General Fund.

6.31. Approval of an agreement with Raptor Technologies, effective July 1, 2026, through June 30, 2027, for the annual Visitor Management software support and update on 10 units owned by the district located at Garfield, Liberty, Lincoln, Roosevelt, Trout, Union, and Woodlands elementary schools, West Middle School, East Middle School, and Ponca City High School. The cost is $729.75 per unit for a total cost of $7,297.50, funded by the Building Fund.

6.32. Approval of an agreement with Student Assurance Services Incorporated, effective for the 2026-2027 school year, for voluntary student accident insurance. Options include full-time coverage with or without interscholastic sports, school-time coverage with or without interscholastic sports, high school football coverage, and extended dental coverage. There is no cost to the district.

6.33. Approval of a quote from Student Provisioning Services, effective July 1, 2026, through June 30, 2027, for a one-time setup fee to establish Student Provisioning Services. This service will replace only the IT Department’s current account automation service provided by Level Data and will continue to support the same functions, including automated student account creation, migration, and deactivation, with ongoing synchronization to PowerSchool. This transition is expected to result in an annual savings of approximately $7,000 compared to the current service. The total cost of this service is $2,500, funded by Bond 34.

6.34. Approval of an agreement with Taylor'd Therapy Services, PLLC, effective June 2026 through July 2026, to provide a licensed physical therapist for physical therapy services for students enrolled in Ponca City Public Schools' Extended School Year (ESY) as indicated by parental consent and school criteria. The district will identify students who need these services and approve each individual situation as provided for under state and federal regulations. This item is specific to Extended School Year services and is separate from the annual contract presented under Action Items. The cost is $80 per hour up to $4,000, funded by the General Fund/Special Services.

6.35. Approval of an agreement with Vizavance (formerly Prevent Blindness Oklahoma) for the 2026–2027 school year. Vizavance will provide a representative to supervise Lions Club volunteers conducting individual vision screenings for all Prekindergarten through 5th grade students. Screening dates will be coordinated annually with Vizavance, elementary principals, and school nurses. Total cost: $100 per site for seven sites ($700), funded by the General Fund/Nurses.

7. ACTION ITEMS (MOTION REQUIRED)

7.1. Consider and take action to approve the Ponca City Public Schools Oklahoma Teacher Empowerment Program application for the 2026-2027 school year

7.2. Consider and take action to adopt a Resolution of the 2026 City of Ponca City Multi-Hazard Mitigation Plan Update

7.3. Consider and take action to approve the application for participation in the 2026 Summer Food Service Program for Children

7.4. Consider and take action to approve the Financial Procedures Manual for Ponca City Public Schools

7.5. Consider and take action on the notification of and approval to update bank account authorized signers due to Board changes

7.6. Consider and take action to approve a quote from Scissortail for the Parking Lot Striping and ADA Compliance Refresh Project

7.7. Consider and take action to approve an agreement with Brandi Aud, CCC/SLP, PC, Independent Contractor, to provide speech therapy services

7.8. Consider and take action to approve an agreement with EduSkills LLC for English Language Learners (ELL) support services

7.9. Consider and take action to approve an agreement with Jostens, Inc. to provide the 2027 yearbook for the Ponca City High School.

7.10. Consider and take action to approve a proposal from Level Data for data integration and account provisioning services to synchronize PowerSchool with district systems

7.11. Consider and take action to approve the ratification of an agreement with Nextiva, effective for the 2026-2027 fiscal year, to provide phone service to the district

7.12. Consider and take action to approve a proposal from PowerSchool for the Data, Analytics, MTSS, and Connected Intelligence Suite

7.13. Consider and take action to approve an agreement with Taylor'd Therapy Services, PLLC, to provide a Licensed Physical Therapist for district students

7.14. Consider and take action to approve a proposal from Vector Concepts for the provision of a roll-off dumpster and demolition services for the flooring project at the high school

7.15. Consider and take action to approve a proposal from Vector Concepts for the installation of a new flooring system at the high school

7.16. Consider and take action to employ, to accept the resignation of, to reassign, and to enter into an extra duty contract with those individuals as listed in the attached Personnel Report

8. NEW BUSINESS

9. ADJOURNMENT (Motion required)