March 10, 2026 at 5:30 PM - Regular Business Meeting

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE 

3. COMMUNICATIONS/PUBLIC INTEREST

3.A. Superintendent’s Report

3.B. Board Communication

3.C. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. Approval of the February 10, 2026, Regular Meeting Minutes

4.B. Out of State Travel Requests

1. Stillwater High School Varsity Softball is traveling to Shawnee Mission, KS from August 27, 2026, through August 29, 2026, to compete at a fastpitch softball invitational.

4.C. Approval of Transfer and Summary of Activity Account Funds

4.D. Approval of Change Orders, Encumbrances and Accounts Payable (approval of encumbrance numbers as listed):

2025-2026 Change Order (Bond 32) Encumbrances #2026-32-4 totaling $19,009.09

2025-2026 General Fund (11) Encumbrances #2026-11-659-783 totaling $343,363.48

2025-2026 Building Fund (21) Encumbrances #2026-21-3-4 totaling $9,058.75

2025-2026 Child Nutrition Fund (22) Encumbrances #2026-22-78-85 totaling $21,627.17

2025-2026 Bond 31 Fund Encumbrances #2026-31-35 totaling $13,540.50

2025-2026 Bond 32 Fund Encumbrances #2026-32-66-68 totaling $9738.37

2025-2026 Bond 33 Fund Encumbrances #2026-33-239 -2026-33-273 totaling $1,758,492.93

2025-2026 Sinking Fund 41 Encumbrances #2026-41-2 totaling
$15,217,356.25

2025-2026 Gift Fund 81 Encumbrances #2026-81-14 totaling $53,579.00

4.E. Approval of Activity Account Fundraising Projects

4.F. Approval of Annual Activity Fund Planning & Approval Packages

4.G. Approval of the "Contract for Audit of Public Schools 2025-2026 School Year" and audited by Jenkins & Kemper Auditing Firm.

4.H. Stillwater Public Schools Contracts:

1. Kansas State University (Student Teaching Affiliation Agreement)—Ed Services

4.I. Consider and Vote to Approve Willowbrook, Inc. use of CM Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project

4.J. Consider and Vote to Approve Willowbrook, Inc. Use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project

4.K. Consider and Vote to Approve the Terms of Service Agreement and Addendum with Rocket Alumni Solutions, Inc.

4.L. Consider and Vote to Declare Equipment at Stillwater High School as Surplus Property

4.M. Consider and Vote to Approve Service Agreement for Firewall Renewal with OneNet

4.N. Consider and Vote to Approve the Cost - Share Agreement with the City of Stillwater 

4.O. Consider and Vote to Approve Trafera Agreement for Student Device Lease Schedule 002

5. BUSINESS/FINANCE, Chief Financial Officer, Kristie Newby

5.A. Receive and Vote to Approve or Not Approve the Treasurer's Report

6. OPERATIONS, Assistant Superintendent Bo Gamble

6.A. Consider and Vote to Award Contract for the Stillwater High School Athletics Phase I Fieldhouse Renovation Project:

Contractor	Lump-Sum Base Bid Price
Firebrand Construction	$149,300.00
Hoey Construction	$153,000.00
Ross Group	$113,500.00
Thompson Construction	$173,941.00
W.L. McNatt	$154,555.00

A solicitation of bids was issued in accordance with Oklahoma Statutes. Bids were received, opened, and read aloud at 10:00 am on Wednesday, March 4, 2026.

6.B. Receive Bond 2023 Update

7. Discussion and Possible Motion to Acknowledge SPEF participating in the Oklahoma Equal Opportunity Scholarship Act.

8. Proposed Executive Session to Discuss the Following:

8.A. Proposed executive session to discuss the employment of those employees listed on attached Exhibit A. 25 O.S. Section 307(B)(1)

8.B. Evaluation of the Superintendent (a routine evaluation session that the Board may conduct monthly) Pursuant to Executive Session Authority – OKLA. STAT. tit. 25 sect 307(B)(1) and (7).

9. Vote to Convene in Executive Session (Action)

10. President's Acknowledgment of the Return of the Board to Open Session

11. Statement of Executive Session Minutes

12. Consider and Vote to Approve or Not Approve the Appointments, Resignations and Employment Recommendations Listed on Exhibit A of the Agenda. 

13. ADJOURNMENT

13.A. Vote to Adjourn (Action)