May 20, 2025 at 6:30 PM - Regular Board Meeting
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1. Call to Order
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2. Roll Call
Description:
Establishment of a quorum
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3. Pledge of Allegiance
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4. Approval of the Agenda
Recommended Motion(s):
Motion to approve the agenda for the May 20, 2025 Board of Trustees meeting.
Attachments:
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5. Election of Officers for FY26
Attachments:
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6. Public Comment
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7. Treasurer's Report
Description:
The Treasurer will provide a report on the library's revenue for the month and year-to-date (YTD), as well as monthly and YTD expenditures, and monthly disbursements including payroll expenses.
Revenue Received in April: $89,125.14 YTD Revenue: $7,013,839.19 Expenditures Expended inApril: $1,207,696.90 YTD Expenditures: $8,162,303.40 Disbursements $976,264.98 + April Payroll $256,369.85 Grand Total for April Disbursements: $1,232,634.83 FYI: This month's reports are pre-audit adjustments. As in the past, we will receive revised April/year-end financials once the audit is complete. |
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8. Consent Agenda
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8.A. Approval of Minutes
Recommended Motion(s):
Motion to approve the Closed Session minutes from March 18, 2025 and the minutes from the April 15, 2025 Board of Trustees meeting.
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8.B. Approval of Bills & Disbursements
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9. Reports
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9.A. Director & Staff Reports
Description:
APL Head of Children's Services Louise Dimick and Children's Services Assistant Debbie Sanchez will report to the Board about our plans for this year's summer reading program and also report on our new 500 Book Challenge for children.
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9.B. Statistics
Attachments:
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9.C. Building Project Report
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10. New Business
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10.A. ACTION ITEM: FY26 Board Meeting Dates & Times
Description:
The Board can continue holding monthly meetings at 6:30 PM on the third Tuesday of the month, or select a new recurring date &/or time for regular board meetings.
Recommended Motion(s):
Monthly Board meetings will be held on the 3rd Tuesday of the month [or specify another date] at 6:30 PM [or specify another time] for fiscal year 2026.
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10.B. ACTION ITEM: Appointment of Committees and Committee Chairpersons
Attachments:
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10.C. ACTION ITEM: Resolution 2025/2026-001 Amending Building Plan
Description:
This annual resolution is what legally allows us to accumlate money in our capital reserve fund.
(75 ILCS 5/5-8) (from Ch. 81, par. 5-8) Sec. 5-8. The library board of any public library organized under the provisions of this Act may accumulate and set apart, as reserve funds, for the purchase of sites and buildings, for the construction and equipment of buildings, for the rental and repair of buildings acquired for library purposes, and for planned or emergency repairs and alterations of library buildings and equipment, the unexpended balances of the proceeds annually received from taxes not to excess of the statutory limits, provided the library board in its annual appropriation determination to the corporate authorities specifies that a specific fund is to be or is being accumulated for this purpose and has further resolved to develop and adopt a plan or plans pursuant to this Article. The plan required herein will be developed in general form within 2 years of the adoption of the ordinance establishing a special reserve fund; such plan subsequently may be amended as circumstances may require. No plan is needed for the emergency expenditures from this fund for the repair of an existing library building or its equipment.(Source: P.A. 84-770.)
Recommended Motion(s):
Motion to approve Resolution 2025/2026-001 Amending Building Plan
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10.D. Action Item: Non-Resident Library Card Program Participation
Recommended Motion(s):
"I move to continue participating in the Illinois Public Library Nonresident Library Card program, using the tax bill method to determine the cost of cards for nonresidents."
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10.E. ACTION ITEM: Transition of Banking Services
Description:
The Board will consider a recommendation to move the Library's accounts from BMO to Addison Bank & Trust.
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10.F. ACTION ITEM: Declaration of Surplus Equipment
Attachments:
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11. Closed Session (if needed)
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12. Correspondence & Announcements
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12.A. Patron Communication
Attachments:
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12.B. Other Correspondence
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12.C. Library News
Attachments:
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13. Additional Discussion
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14. Adjournment
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