June 12, 2023 at 6:00 PM - June Board of Trustees Meeting

I.  Call to Order

II. Invocation 

III. Pledge of Allegiance

IV. *Approval of Agenda and Adoption of Consent Agenda

V. *Approval of Board Minutes for May 8, 2023

VI. Board Chair's Report 

VII. President's Report

VIII. *Approval of Claims Docket and Sole Source Purchases

IX. Old Business
A.  Faculty Association Report- Dr. Melanie Moody

X. New Business
*A Personnel Approval/Updates
Instruction:
1. Approval of Employment of Cameron Wesley Frost, Faculty/Director of Surgical Tech  (GT)-full-time, salary of $60,000, 240 duty days, effective, June 8, 2023.  Cameron will be replacing Alica King who resigned.

*B.   Out of State Travel Requests
1.  Approval for out-of-state travel for Dr. Renyetta Johnson to attend the 2023 NASPA Conferences on Student Success in Higher Education on June 25-June 27, 2023 in Kansas City, Mo.  Dr. Renyetta Johnson applied and received the 2022-2023 NASPA Foundation Access Scholarship.  This scholarship covers her full registration for the conference and hotel accommodations.
2.  Approval of out-of-state travel for Jakiero Dismuke, Tara Hurt, Christy Steadman, and Subhash Subedi to attend the Canvas InstructureCon 2023 conference from July 25-29, 2023 in Denver, Colorado. The trip will be paid for with local funds.  
3.  Approval of out-of-state travel for Jamonicia Johnson to attend the ACEN 2023 Nursing Education Accreditation Conference July 18-21, 2023 in Atlanta, Ga. The trip will be paid for with local funds.  
4.  Approval of out-of-state travel for Jamonicia Johnson for an ACEN Peer Review Committee site visit October 17-19, 2023 in Florida. The trip will be paid for by the host institution and ACEN.  
5. Approval of out-of-state travel for Jamonicia Johnson for a SACSCOC Committee site visit October 23-26, 2023 in Alabama. The trip will be paid for by the host institution and SACSCOC.
6.  Approval of out-of-state travel for Dr. Scott Alsobrooks and Mrs. Susan Baird to attend the 2023 SACSCOC Annual Meeting on December 2-5, 2023 in Orlando, Florida.  The trip will be paid for with local funds.
7.  Approval of out-of-state travel for Dr. Scott Alsobrooks and Dr. James Rush to attend the ACTE"s Career Tech Vision Conference from November 28-December 2, 2023, in Phoenix, AZ.  The trip will be paid for with local funds.

XI. *Approval of recommendation of inventory deletions (Ms. Holmes)

XII. Financial Report and Review of Investment Activity (see attachments, Ms. Holmes)

XIII. Review and Approval of Special Claims (see attachment Ms. Holmes)

XIV. Ratification of Emergency Purchases (see attachments Ms. Tammie Holmes)

XV. Approval of the Proposed FY 2024 Budget as Recommended by the Finance Committee  (Ms. Holmes)
 

XVI. Approval of Amended FY 2022 Budget (Ms. Holmes)
 

XVII. Discussion and/or Consideration for Approval to Invest Additional Cash Surplus (Ms. Holmes)

XVIII. Approval of recommended bid for the construction of a decorative security fence to enclose the front of the GT Campus.  Fencing includes gates, brick columns, and signage.  This project will be the first step in the development of the new entrance and roadway into the GT Campus, and will eliminate the need for security personnel on campus during closed hours and holidays. (Dr. Miller)
 

XIX. Approval of the recommended lowest and best bid of $1.25/gallon (plus associated service charges as described in the bid summary) to Blossom Propane for LP Gas & Fuel to service the Scooba Campus  for the Period of July 1,2023-June 30, 2025.  Results presented are from the reverse auction held on Thursday, June 1, 2023. (See attachment, Ms. Holmes)

XX. Approval of the recommended lowest and best bid of $1.23/gallon (plus associated service charges as described in the bid summary) to Suburban Propane for LP Gas and Fuel to service the Golden Triangle Campus and Lion Hills for the Period of July 1,2023-June 30, 2025.  Results presented are from the reverse auction held on Thursday, June 1, 2023. (See attachment, Ms.  Holmes)

XXI. Approval of the 2023-2024 Policies and Procedures Manual (see attachment, Mrs. Baird)

XXII. Board Attorney's Report (Mr. Rod Hickman)

XXIII. Other Business
A.  Election of Board Officers (Mr. Rod Hickman)
B.  July Board Meeting held on June 29th in Ballroom G at the  IP  Casino Resort Spa at 6:00 p.m.
 

XXIV. Approval of Per Diem/Travel and Adjournment (Chairman)