July 14, 2025 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Approve Consent Agenda Items
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5. Approve Agenda
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6. Minutes
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6.A. Approve June 9, 2025 Meeting Minutes
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7. Superintendent of Education
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7.A. Acknowledgements and Announcements
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7.A.1. East Central Attendance Center
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7.A.2. St. Martin Attendance Center
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7.A.3. Vancleave Attendance Center
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7.B. Public Comments
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7.C. f.y.i. Construction Update- Machado|Patano
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7.D. Financial Management
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7.D.1. Approve Asset Surplus
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7.D.2. Approve Flood Insurance Policy Renewal
Description:
Renewal of 6 policies, with a decrease of $22 over last year's premiums.
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7.D.3. Approve Revised 2025-2026 Minimum Instructor Pay for ROTC Instructors at SMHS
Description:
On June 16th, we received a notice of recalculation of minimum instructor pay for our JROTC instructors. This reflects a total increase of $6,478.10, of which the district will be responsible for 50% plus retirement benefits.
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7.E. Human Resources and Risk Management
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7.E.1. Approve Drug Free Schools Agreement 2025-2026
Description:
Approval is requested for the attached agreement regarding student drug testing for the 2025-2026 school year.
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7.E.2. f.y.i. Workers Compensation for June 2025
Description:
f.y.i. Please find attached the number of workers' compensation claims for June 2025.
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7.F. Policies
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7.F.1. Approve Policy JRAC MSIS Data Collection
Description:
Approval requested for Policy JRAC from the year 2014 to update. The update includes district practices and procedures, as well as guidelines from MDE.
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7.F.2. Approve Policy IFBGAA Internet and Computer Safety
Description:
Approval requested to update Policy IFBGAA from the year 2012. This update follows district practices and procedures.
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7.F.3. Approve Policy IJ-R Internet Acceptable Use Policy
Description:
Approval requested to update Policy IJ-R to follow district practices, procedures, and guidelines.
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7.F.4. Approve Policy IDDHA Section 504 Americans with Disabilities Act Procedures (Employees and School Visitors)
Description:
Approval is requested for Policy IDDHA from the year 2019 as a review item only. No changes are suggested at this time.
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7.F.5. Approve Policy IJB CIPA Policy Acceptable Use
Description:
Approval is requested for Policy IJB from the year 2019 as a review item. No changes are suggested at this time.
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7.F.6. Approval Policy IJC Using Copyright Material
Description:
Approval is requested for Policy IJC from the year 2003 as a review item. No changes are suggested at this time.
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7.F.7. Approve Policy JQN Education for the Homeless Children and Youth
Description:
Approval is requested for Policy JQN from the year 2019 for an update. This revision clarifies the definition of children who may be classified as homeless under specific conditions.
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7.F.8. Approve Policy DI Accounting and Reporting
Description:
Approval is requested for Policy DI as a typo correction only.
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7.F.9. Approve Policy DJC Payroll Procedure
Description:
Approval is requested for Policy DJC as an update item. This update includes clarifying language and removes contingency contract language.
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7.F.10. Approve Policy DJDAA Travel Reimbursements
Description:
Approval is requested to update Policy DJDAA. This update removes the 75% limitation on travel reimbursement as this is not part of state law.
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7.F.11. Approve Policy DJEA Purchasing Authority
Description:
Approval is requested to update Policy DJEA. This update removes reference to the Purchasing Agent job position that we no longer have.
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7.F.12. Approve Policy DJED Bids and Quotations
Description:
Approval is requested for Policy DJED from the year 2009 as an item to update. This update includes clarification and removes the requirement for specific positions to be available at bid openings. By generalizing who needs to attend, we will have better flexibility in scheduling openings and staying within the requirements of our policy,
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7.F.13. Approve Policy DJEG Purchase Orders and Contracts
Description:
Approval is requested to update Policy DJEG from the year 2012. This update removes reference to the Assistant Superintendents of Attendance Centers. This job is no longer a position we have in our district.
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7.F.14. Approve Policy DK Student Activities Fund Management
Description:
Approval is requested to update Policy DK. This update reflects our centralized accounting practice in place of decentralized.
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7.F.15. Approve Policy DJEJ Payment Procedures
Description:
Approval is requested for Policy DJEJ as a review item. No changes are suggested at this time.
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7.F.16. Approve Policy JBCD Transfers and Withdrawals of Students
Description:
Approval is requested to update Policy JBCD. This update includes current practices, procedures, and guidelines of our district for military parents and students.
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7.F.17. Approve Policy JQO Foster Care Plan
Description:
Approval is requested to correct an error in Policy JQO. This edit will be to correct the policy code that is referenced and to correct a spelling error.
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7.F.18. Approve Policy IDE Gifted Education Program
Description:
Approval is requested to update Policy IDE. This update clarifies the retesting of students that do not initially qualify for the gifted program.
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7.F.19. Approve Policy GABE Title I Comparability Equivalency of Staff
Description:
Approval is requested to adopt Policy GABE as a required item. This policy covers the required comparability requirements contained in Title 1 Assurances.
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7.F.20. Approve Policy EGA State Employees Life and Health Insurance Plan
Description:
Approval is requested to adopt Policy EGA as a required policy. This policy affirms that our school district offers insurance opportunities in accordance with Mississippi Department of Education State Board Policy, ensuring compliance with state requirements.
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7.F.21. Approve New Coaching Positions
Description:
Approval is requested to add three new coaching positions to our athletic program.
The positions are: Head Flag Football Assistant Flag Football Assistant Wrestling
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7.F.22. Approve Policy GGBC Teacher Salary Scale and Adopt the Employee Performance-Based Incentive
Description:
Approval is requested to edit Policy GGBC to correct the existing performance-based incentive structure. This revision also requests a performance-based incentive to adopt as board policy. The proposed changes will adjust the current teacher salary scale and extend eligibility for the incentive to both certified and non-certified full-time employees.
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7.F.23. Present Policy GBAAAI: Employment in Special Programs
Description:
Policy GBAAAI from the year 2020, is being revised to reflect the correct policy code referenced within its content.
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7.F.24. Present Policy GDHD: Insurance for Retirees
Description:
Policy GDHD from the year 2006, is being updated to align with the current Mississippi Code and reflects the district's current practices and procedures.
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7.F.25. Present Policy GGBB Supplement Scale
Description:
Presenting an edit to Policy GGBB to include the School Technology Leader position, which was previously omitted from the salary scale.
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7.F.26. Present Policy IDA Education Plan/Program Improvement
Description:
Presenting Policy IDA as an update item. This update includes our district's education plan.
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7.F.27. Present Policy ID: Instructional Program Management to adopt
Description:
Presenting Policy ID for adoption as a required policy. This policy affirms that the district will maintain an instructional management plan, with Policy IDA serving as the comprehensive reference for the full plan.
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7.F.28. Present Policy IK: Limited English Proficiency Instruction
Description:
Presenting Policy IK as an updated item. This revision incorporates the required criteria for determining English Learner proficiency.
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7.F.29. Present Principal Job Description
Description:
Presenting a new comprehensive job description for school principals to adopt as policy. This proposed policy consolidates the roles of high school, middle school, and elementary positions into a unified policy, while clearly differentiating the unique district responsibilities of each level.
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7.F.30. Present Policy GFAD: Director of Career and Technology Education
Description:
Presenting Policy GFAD from the year 2018 for an update. This update reflects the current qualifications, reporting structure, and the duties and responsibilities associated with this position.
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7.F.31. Present Policy GFBCA: Job Description: Assistant Principal
Description:
Presenting Policy GFBCA from the year 2002 as an update item. This update corrects some language in the job duties to reflect current practices and procedures of our district.
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7.F.32. Present Policy IJBC: Student Purchase of District Issued Technology
Description:
Presenting Policy IJBC to adopt as a required policy for our district. This policy authorizes the sale of district-issued technology to students enrolled in Grade 12 that have graduated. The policy outlines the criteria and guidelines for this process.
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7.F.33. Present Policy IHA: Grading System
Description:
Presenting Policy IHA as a required policy to adopt for our district. This policy includes our established grading system for students in Kindergarten - 12th grades.
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7.F.34. Present Policy IJBD: Responsible Use of District Issued Technology
Description:
Presenting Policy IJBD as a required policy to adopt for our district. This policy outlines the expectations and responsibilities associated with the privilege of using district-issued technology.
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7.F.35. Present Policy GFAEC: Job Description: Computer Technician II to rescind
Description:
Presenting Policy GFAEC to rescind. This position is obsolete, making the job description no longer a required policy.
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7.F.36. Present Policy GFBCB: Job Description: Administrative Assistant to rescind
Description:
Presenting Policy GFBCB for the year 1990 as a job description to rescind. This position is obsolete in our district and the policy is no longer required.
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7.F.37. Present Policy GFBJ: Job Description: School Resource Officer to rescind
Description:
Presenting Policy GFBJ from the year 2013 as an item to rescind. SRO officers are contracted through the Sheriff's Department and are no longer school district employees, making this policy obsolete.
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7.F.38. Present Policy GBAAB: Negotiation of Salaries with Out-of-State Retirees
Description:
Presenting Policy GBAAB as a review item only. No changes are suggested at this time.
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7.F.39. Present Policy ICL: Conflict Resolution and Peer Mediation
Description:
Presenting Policy ICL as a review item, no changes are suggested at this time.
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7.F.40. Present Policy GFBCL: Job Description: Local Title I Facilitator
Description:
Presenting Policy GFBCL as a review item, no changes are suggested at this time.
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7.F.41. Present Policy GGBI Salary Scale: Maintenance/Mechanic/District Painter
Description:
Presenting Policy GGBI to correct column alignment and to clarify the position that will receive the salary scale adjustment for bus route volume.
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7.G. Curriculum and Instruction
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7.G.1. Curriculum
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7.G.1.A. Approve JCSD 2025 Test Security Plan Addenda
Description:
Approve any changes made to the January 2025-December 2025 school test security plans that were previously submitted by the individual schools in our district.
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7.G.2. Special Education
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7.G.2.A. Approve Renewal Contract Between Jackson County School District and Sycamore Therapy
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7.G.2.B. Approve Renewal Contract Between Jackson County School District and The Community Action of South Mississippi (Head Start)
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7.G.2.C. Approve Contract Between Access Vision Services, LLC and Jackson County School District
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7.G.2.D. Approve Renewal Contract Between Canopy Children's Solutions and Jackson County School District
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7.G.2.E. Approve Renewal Contract Between Millcreek Schools, LLC and Jackson County School District
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7.G.3. Student Services/Federal Programs
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7.G.3.A. f.y.i. End-of-Year School Improvement Presentations for TSI and ATSI Schools: ECMS, SMEE, SMUE, SMMS, and SMHS,
Description:
3-5 minute school update presentations reflecting on the work that has been completed to bridge the gap between our general education students and special education students for the 24-25sy.
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7.G.4. Career and Technology
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7.G.4.A. Approve Discard of Perkins Fixed Assets for JCTC
Description:
Approve Discard of Perkins Fixed Assets for JCTC
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7.H. Operations and Support
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7.H.1. Operations
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7.H.2. Information Technology
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7.H.2.A. Approve Sub-Recipient Grant Closeout Form for Mississippi Office of Homeland Security Grant
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7.H.2.B. Present AI Initiative
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7.H.3. Food Services
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7.H.3.A. f.y.i. Average Daily Participation 2024-2025 School Year
Description:
f.y.i. Average Daily Participation 2024-2025 School Year
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7.I. 16th Section Leases
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7.I.1. f.y.i. Past Due Leases
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7.I.2. Approve Lease Assignment from Fero to Ferguson
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7.J. Contracts and Agreements
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7.J.1. Approve SMUE Renewal for MobyMax License
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7.J.2. Approve SMUE Quote for Renaissance Star Reading Subscription
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7.J.3. Approve ECUE Renaissance License-Star & Freckle Math
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7.J.4. Approve VMS Facilities Use Agreement
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7.J.5. Approve 2025-2026 JCSD Student Transfer/Release Requests
Description:
Approve JCSD student release and transfer requests for 25-26 based on our policy JBCD.
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7.J.6. Approve SMUE Renewal For Ron Clark Academy
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7.J.7. Approve Request to Construct a Wall of Fame at SMHS Stadium
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7.J.8. Approve Certificate of Substantial Completion for St. Martin CTE Expansion Project
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7.J.9. Approve Renaissance Contract Renewal for VUE
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7.J.10. Approve SMMS Renewal Contract Agreement with Maneuvering the Middle
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7.K. Fundraisers and Donations
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7.K.1. Approve SMUE Fundraiser For PTO
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7.K.2. Approve SMUE Fundraiser
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7.K.3. Approve SMUE Fundraiser For PTO
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7.K.4. Approve VUE Fundraisers
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7.K.5. Approve VLE Donation
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7.K.6. Approve VLE Fundraisers
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7.L. Travel Request
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7.L.1. Approve Travel Request for Technology to Attend Fall School Facilities and Safety Congress
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7.L.2. Approve Travel Requests to Attend the 2025 NAEHCY
Description:
The Federal Programs Coordinator will replace the registration of the Director of Federal Programs and Student Services due to time conflicts. This is mandatory professional development for our Title I monitoring.
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7.L.3. Approve Travel Requests to Attend the 2026 National ESEA Conference
Description:
This is valuable Federal programs professional development that ensures that we are aware of new federal mandates, regulations and potential changes in legislation.
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7.L.4. Approve Travel Request for 2025 Magnolia State Counselor Association Conference (MSSCA)
Description:
ECUE will be recognized at this year's MSSCA 2025 conference right here in Mississippi. We are elated to be able to support ECUE's achievement
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7.M. Approve Consent Agenda
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7.N. f.y.i. Superintendent Update
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7.O. Closed Session
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7.P. Executive Session
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7.P.1. Student Discipline
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7.P.2. Legal/Personnel Matters
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