February 10, 2025 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Approve Consent Agenda Items
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5. Approve Agenda
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6. Minutes
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7. Superintendent of Education
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7.A. Acknowledgements and Announcements
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7.A.1. East Central Attendance Center
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7.A.2. St. Martin Attendance Center
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7.A.3. Vancleave Attendance Center
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7.B. Public Comments
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7.C. f.y.i. Construction Update- Machado|Patano
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7.D. Financial Management
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7.D.1. Discuss December 2024 Monthly Financial Reports {MS 37-9-18}
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7.D.2. Approve Request to Advertise and Accept Sealed Bids for Bank Depository Services beginning July 1, 2025, and ending no later than June 30, 2028
Description:
The depository bid will contain 1, 2, and 3 year options. This will allow the district to select the most advantageous rates.
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7.E. Human Resources and Risk Management
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7.E.1. F.Y.I. Item for Worker's Compensation Claims
Description:
Attached are the number of incidents in January 2025 for our district.
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7.F. Policies
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7.F.1. Approve Policy CEF Superintendent Expenses
Description:
Approve Policy CEF as a review item. There are no changes suggested.
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7.F.2. Approve Policy CGPF Administrative Personnel Professional Leaves and Absences
Description:
Approval requested to update Policy CGPF from the year 2014. The update to this policy deletes reference to sick leave, retirement, death, and termination. The content of this policy is updated to govern taking leave for professional development as intended.
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7.F.3. Rescind Policy CGPBC School Holidays
Description:
Approval requested to rescind Policy CGPBC from the year 1995. This policy is redundant as we have administrative duties in other current policies.
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7.F.4. Approve Policy CEB Duties of the Superintendent
Description:
Approval is requested for this required update to Policy CEB from the year 2018. This update meets the standards for the Mississippi Public School Accountability Standard 1.
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7.F.5. Approve Policy BCBD Board Meeting Agenda
Description:
Request to approve Policy BCBD for update to include current practices, procedures, and requirements
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7.F.6. Approve the Policy GAA Professional Educator Code of Conduct
Description:
Approval requested to update Policy GAA from the year 2011. This update follows MSBA suggestions and guidelines for Policy rules and Mississippi Code.
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7.F.7. Rescind Policy CPB Principal Qualifications and Duties
Description:
Approval requested to rescind Policy CPB from the year 2018. We currently have job descriptions for principals, making this policy redundant.
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7.F.8. Approve Policy GAAA Equal Opportunity Employment
Description:
Approval requested to update Policy GAAA to include the address to our district office.
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7.F.9. Approve Policy GAAB Handbooks
Description:
Approval requested to update Policy GAAB from the year 2004. This update includes current practices and procedures of our district.
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7.F.10. Approve Policy GACK Use of District Vehicles
Description:
Approval requested to update Policy GACK from the year 1998 to include the Assistant Superintendent of Support as an administrator.
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7.F.11. Rescind Policy GABAD Supervision of Students
Description:
Approval requested to rescind Policy GABAD from the year 1998. This policy is redundant as supervision of students is covered in other policy under the responsibilities and duties of an administrator.
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7.F.12. Approve Policy GAD Professional Staff Development
Description:
Approval requested to update Policy GAD from the year 2017 to reflect the current guidelines, practices, and procedures of our district. This update is in compliance with the Mississippi Public School Accountability Standards 2 and 15.
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7.F.13. Approve Policy GADAC Suicide Prevention Education In-Service Training
Description:
Approval requested to update Policy GADAC from the year 2018 to reflect curernt guidelines, practices, and procedures.
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7.F.14. Approve Policy GADB Overtime
Description:
Approval requested to update Policy GADB to reflect the current practices and procedures of our district.
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7.F.15. Approve Policy GGBA Salary Scale Administrative
Description:
Approval requested to update Policy GGBA to correct an error. The position of Assistant Director of Educational Technology (Policy GFAEQ) was not added to the salary scale. This position and salary have been previously approved.
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7.F.16. Approve Policy JCDAB Student Drug Testing Program
Description:
Approval requested to update Policy JCDAB to include a specific definition of the primary specimen and the alternative specimen used to conduct drug testing.
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7.F.17. Approve Policy JBC School Admission
Description:
Approval requested to update Policy JBC to reflect current procedures for registration and proof of residency.
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7.F.18. Approve Policy GBRA Paperwork Reduction
Description:
Approval requested to adopt Policy GBRA as a required policy for our district. This policy currently follows the practices and procedures of our district.
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7.F.19. Approve Policy GAC Staff Decision Making - Staff Community Relations
Description:
Approval requested for Policy GAC from the year 1998 as a review only item. No changes are suggested.
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7.F.20. Present Policy GADH Jury Duty
Description:
Presenting Policy GADH from the year 2004 as a review item. No changes are suggested.
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7.F.21. Present Policy GAHB Political Activity of Staff Members
Description:
Presenting Policy GAHB from the year 2018 as a review item. No changes are suggested.
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7.F.22. Present Policy GAR Professional Personnel Records
Description:
Presenting an update to Policy GAR from the year 2004 for an update. The update reflects the current guidelines, practices, and procedures of the district. The Mississippi Public School Accountability Standard for this policy is standard 2.
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7.F.23. Present Policy GBAAA Classified Support Staff SAlary Schedules
Description:
Presenting Policy GBAAA as a review item only. No changes are suggested.
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7.F.24. Present Policy GBAAAG Special Education Personnel
Description:
Presenting Policy GBAAAG from the year 2014 for an update. This update includes compliance guidelines and procedures from the Mississippi Department of Education concerning the funding and keeping of time sheets for IDEA Part B Special Education staff.
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7.F.25. Present Policy GBAAAH Special Education Personnel
Description:
Presenting an update to Policy GBAAAH from the year 2014. This update includes practices and procedures from the Mississippi Department of Education concerning the annual certification of certified and non-certified staff paid by IDEA Part B funds for the Special Education Department.
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7.F.26. Present Policy GBCA Announcement of Vacancies
Description:
Presenting Policy GBCA from the year 2016 as a review item only. No changes are suggested.
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7.F.27. Present Policy GBE Professional Personnel Assignment
Description:
Presenting Policy GBE from the year 2000 for an update. The update reflects the current guidelines and procedures as cited by Mississippi Code and Equal Opportunity Employment.
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7.F.28. Present Policy GBI Evaluation of Employees
Description:
Presenting Policy GBI for update. This update is simply correcting the Accountability Standard cited in the policy.
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7.F.29. Present Policy GBK Professional Personnel Suspension/Dismissal
Description:
Presenting Policy GBK from the year 2000 for an update. This update reflects current practices and procedures of our district.
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7.F.30. Present Policy GBRM Smoking and Other Uses of Tobacco
Description:
Presenting an update to Policy GBRM from the year 2000. This update is compliant with the current Mississippi Code and MSBA guidelines.
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7.F.31. Present Policy GFABL Home Community Liaison to rescind
Description:
Presenting Policy GFABL job description from the year 2000 as an item to rescind. This job description is obsolete and no longer utilized by our district.
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7.F.32. Present Policy GFABG Transition Coordinator to rescind
Description:
Presenting Policy GFABG as a rescind item. This job position of Transition Coordinator from the year 2003 is obsolete.
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7.F.33. Present Policy GFABP Local Survey Committee Member (LSC)
Description:
Presenting Policy GFABP from the year 2008 for update. This edit updates the current job duties of this position by removing the first duty only.
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7.F.34. Present Policy GFAEB School Based Technology Assistant to rescind
Description:
Presenting Policy GFAEB from the year 2003 as an item to rescind. This job position is obsolete and no longer utilized in our district.
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7.F.35. Present Policy GFAJ Business Office Clerk to rescind
Description:
Presenting Policy GFAJ job description from the year 2005 as an item to rescind. This job position is no longer utilized in our district, making this policy obsolete.
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7.F.36. Present Policy GFAK Business Manager
Description:
Presenting Policy GFAK as an update to the Business Manager job description. The update to this policy corrects the salary scale policy code to the current scale utilized for this position.
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7.F.37. Present Policy GFAO Fixed Asset and Purchasing Coordinator to rescind
Description:
Presenting Policy GFAO job description to rescind. This job is no longer utilized by the business office after restructuring. This job is now obsolete.
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7.F.38. Present Policy GFB Assistant Superintendent - Attendance Center to rescind
Description:
Presenting Policy GFB from the year 1990 as a job description policy to rescind. The district no longer utilizes the Assistant Superintendent of the Attendance Center organizational model, making this job description obsolete.
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7.F.39. Present Policy GGA Salary Scale: Assistant Superintendent
Description:
Presenting Policy GGA as an edited item. These edits include correcting grammar and the job titles of the Assistant Superintendents in our district.
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7.F.40. Present Policy JGCDA Self Administration of Asthma and Anaphylaxis Medications
Description:
Presenting Policy JGCDA from the year 2003 as an update. The update includes current guidelines for the administration of auto-injectable epinephrine.
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7.F.41. Present Policy GBRHA Workplace Safety Policy to rescind
Description:
Presenting Policy GBRHA from the year 2016 to rescind. This policy is outdated as the procedures for safety are outlined in our job description policies, making this policy redundant.
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7.F.42. Present Policy KK Service of Process
Description:
Presenting Policy KK to adopt for our district. This policy authorizes the Superintendent as the only person to receive service of process for our district.
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7.F.43. Present Policy KJA School Volunteers
Description:
Presenting Policy KJA to adopt for our district. This policy outlines expectations for volunteers in our district.
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7.F.44. Present policy on IDEA Fiscal Retention
Description:
Presenting a Policy on Fiscal Records Retention(Code to be determined by MSBA after adoption)
This policy covers the IDEA Fiscal Retention requirements and assures compliance with record retention related to the use of IDEA funds.
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7.G. Curriculum and Instruction
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7.G.1. Curriculum
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7.G.1.A. Approve Dual Credit Agreement with MGCCC and JCSD
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7.G.2. Special Education
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7.G.3. Student Services/Federal Programs
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7.G.3.A. f.y.i. Monthly School Improvement Board Reports for ATSI and TSI Schools: SMEE, SMUE, SMMS, ECMS, and SMHS
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7.G.4. Career and Technology
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7.G.4.A. Approve JCTC Perkins Inventory Disposal for February
Description:
Approve JCTC Perkins Inventory Disposal for February
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7.G.4.B. Approve AccelerateMS Grant Funding for the EquipMS Grant Program Proposal for JCTC Pipefitting Program at SMHS
Description:
Approve AccelerateMS Grant Funding for the EquipMS Grant Program Proposal for JCTC Pipefitting Program at SMHS
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7.G.4.C. Approve JCTC Request for CTE Perkins Inventory Equipment Disposal
Description:
Approve JCTC Request for CTE Perkins Inventory Equipment Disposal
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7.G.4.D. Approve Purchase of Classroom Furniture for CTE Programs at SMHS
Description:
Approve Purchase of Classroom Furniture for CTE Programs at SMHS
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7.G.4.E. Approve Purchase of Classroom Furniture for CTE Programs at ECHS
Description:
Approve Purchase of Classroom Furniture for CTE Programs at ECHS
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7.H. Operations and Support
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7.H.1. Operations
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7.H.2. Information Technology
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7.H.2.A. Approve E-RATE Intent to Purchase for Category 1 and Category 2
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7.H.3. Food Services
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7.I. 16th Section Leases
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7.I.1. f.y.i. Past Due Leases
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7.I.2. Approve Advertisement for 16th Section Hunting and Fishing Leases 16-4S-8W and 16-5S-8W
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7.I.3. Approve Removal of James Tiblier from Lease Agreement
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7.J. Contracts and Agreements
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7.J.1. Approve SMMS Varsity Yearbook Agreement
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7.J.2. Approve ECHS Yearbook Fundraiser Authorization
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7.J.3. Approve ECHS Facilites Usage-Cheer Clinic/Tryouts
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7.J.4. Approve Request for Winter Weather Forgiveness Days
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7.J.5. Approve SMHS ACT WorkKeys Curriculum
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7.J.6. Approve SMHS Sunset Photography Studios Contract
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7.J.7. Approve VHS Library Discard List
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7.K. Fundraisers and Donations
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7.K.1. Approve SMHS Fundraiser for Diamond Girls
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7.K.2. Approve ECHS Fundraiser Authorization-Valentine Flowers
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7.K.3. Approve ECHS Science Club Fundraiser Autorization-Ingalls STEM Grant
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7.K.4. Approve VHS Mock Trial Bake Sale Fundraiser
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7.L. Travel Request
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7.L.1. Approve Travel Request for VHS to Attend the DECA Conference
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7.L.2. Approve ECHS Robotics Travel Request-State Competition
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7.L.3. Approve SMHS Travel Request for Regional Competition for National Oceanic Science- Marine Ed Center
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7.L.4. Approve Travel Request for Curriculum to Attend Innovative Schools Summit
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7.L.5. Approv Travel Request for SMHS to Attend Vex Robotics
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7.L.6. Approve Travel Request for VHS to Attend All Star Bowling Tournament
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7.M. Approve Consent Agenda
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7.N. f.y.i. Superintendent Update
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7.O. Closed Session
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7.P. Executive Session
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7.P.1. Student Discipline
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7.P.2. Legal/Personnel Matters
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