March 18, 2024 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Approve Consent Agenda Items
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5. Approve Agenda
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6. Minutes
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6.A. Approve February 19, 2024 Meeting Minutes
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7. Superintendent of Education
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7.A. Acknowledgments and Announcements
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7.A.1. East Central Attendance Center
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7.A.2. St. Martin Attendance Center
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7.A.3. Vancleave Attendance Center
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7.A.4. District Recognitions
Description:
Jackson County School District 2023-2024 PREPS Awards
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7.A.5. MSBA Speech Winner
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7.B. Public Comments
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7.C. f.y.i. Construction Update- Machado|Patano
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7.D. Financial Management
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7.D.1. Discuss January 2024 Monthly Financial Reports {MS 37-9-18}
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7.D.2. Approve Flood Insurance Policy Renewal Proposals
Description:
This is a $590 increase from the expiring policies.
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7.D.3. Approve Updates to Overtime Policy GADB
Description:
Approve the policy edit for compensatory time and overtime for employees.
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7.D.4. Approve Request to Transfer $2,397,040 from District Maintenance Fund (1120) to Construction Fund (3027) Per Approved FY24 Budget
Description:
This transfer coincides with the 4% increased ad valorem request for FY23 & FY24. We have received our full Plant Daniel Scrubber in-lieu payment for FY24 from the county.
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7.D.5. Approve Request to Transfer $1,400,000 from District Maintenance Fund (1120) to Construction Fund (3027) Per Approved FY24 Budget
Description:
This transfer coincides with the annual operating funds (formerly $2.0M but more recently $1.4M) that are transferred to construction to cover major roofing and paving projects. This is separate and independent of the increased ad valorem requests revenue that is transferred to the construction fund. This annual recurring transfer will remain even after the increased ad valorem request revenue goes away.
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7.D.6. Approve Asset Surplus
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7.D.7. Approve Prepaid Claim Docket
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7.D.8. Approve Open Claim Docket
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7.D.9. Discuss FY25 Budget
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7.D.10. Present Revisions to Policy GFAH District Bookkeeper
Description:
Revisions add additional duties and updates whom the position reports to.
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7.D.11. Present Revisions to Policy GFAL Assistant Business Manager
Description:
Revisions update qualifications, remove direct reports, remove reference to payroll officer, and other duties may be assigned by Business Manager.
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7.D.12. Present Revisions to Policy GFAN Purchasing Agent
Description:
Revisions update and add duties.
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7.D.13. Present Revisions to Policy GFAM Payroll Agent
Description:
Revisions update and add duties.
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7.D.14. Present New Policy GFAO Fixed Asset Coordinator
Description:
This would be funded by replacing an existing vacant PT Bookkeeping position and a FT Bookkeeping position (saving $2,621.27). The employee currently in the FT Bookkeeping position would assume the role of Fixed Asset Coordinator. This is being done to refocus more efforts on fixed assets given the volume of assets that have been added to the district in the past five years.
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7.E. Human Resources and Risk Management
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7.E.1. Approve Revisions to Evaluation of Employees Policy GBI
Description:
Approve update to Policy GBI to coincide with the current evaluation guidelines using the MSBA sample to edit and update this policy.
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7.E.2. Approve Update to School Bus Driver Compensation and Leave Policy GGBG
Description:
Approve the update to Policy GGBG to match our current district procedures.
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7.E.3. Approve Update to Professional Qualifications Policy GBBA
Description:
Approve updated policy GGBA to be accurate according to MSBA sample policy.
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7.E.4. Approve Changes to Maintenance II Policy GFBH Job Description
Description:
This policy updates the physical requirements.
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7.E.5. Approve Updates to Maintenance I Policy GFBG Job Description
Description:
This updates the direct report and physical requirements.
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7.E.6. Approve Update to Staff Complaints and Grievance Policy GAE
Description:
Approve the update to correct the name of the Assistant Superintendent job title in this policy.
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7.E.7. Approve Update to the Donated Leave Policy GADF
Description:
Approve the update to the donated leave Policy GADF. The forms have been moved to the HR Website and should be removed from the policy.
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7.E.8. Approve Update to Personnel Grievance Procedure Policy GAEP
Description:
Approve the edit to Policy GAEP- Grievance Procedures for licensed personnel evaluations. The edit is updating the Assistant Superintendent's job title.
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7.E.9. Rescind Obsolete Special Needs Employee Training Policy GBFB
Description:
Approve policy GBFB to rescind. Special Education employees are required to complete multiple training courses per MDE yearly. The constant change to training should not be named specifically in policy due to its ever-changing criteria.
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7.E.10. Rescind Obsolete Summer Training for Tech Prep Teachers Policy GADAE
Description:
Policy GADAE: is an obsolete policy. We no longer have "Tech Prep" offered as a class.
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7.E.11. Present Update to Assistant Teacher (Aide) Policy GFBCD
Description:
Presenting an update to this policy to include a minimum amount of weight the employee should be able to lift.
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7.E.12. Present Update to Teacher Salary Scale Policy GGBC
Description:
Presenting this update to change the date on the policy to reflect the 2024-2025 school year. There is no change in wages.
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7.E.13. Present Edit to Equal Educational Opportunities Policy JAA
Description:
This edit is to update our policy from 1998 to be accurate under the MSBA guidelines.
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7.E.14. Present Rescind Teacher Assistants Policy GD
Description:
Presenting request to rescind this obsolete policy GD Teacher Assistants. We currently have Policy GFBCD for Assistant Teacher.
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7.E.15. Presenting Edit to Return to Work Policy Policy GBRHC
Description:
Presenting edit to our GBRHC - Return to Work Policy to include updated procedures and information.
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7.E.16. Presenting Update to Teacher Aide Special Education Policy GFABH
Description:
Presenting this edit to update the qualifications for Teacher Aide Special Education.
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7.E.17. Present Rescind Employer Housing Program Policy GBAB
Description:
Presenting to rescind Policy GBAB - Employer Housing Program as obsolete. We no longer provide a housing program in our district.
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7.E.18. Present Policy GBRIA Family Medical Leave Act Update
Description:
Presenting an update to the FMLA Policy with our current procedures.
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7.E.19. Present Updates to Student Handbook Policy JAD
Description:
Presenting to update Policy JAD - Student handbooks to correct the district website.
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7.E.20. Present Update to Transportation Supervisor Policy GFBE
Description:
An update to this Policy GFBE is to correct the supervisor that the Transportation Supervisor reports to. (Assistant Superintendent of Support)
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7.E.21. Present Update to Psychometrist Job Description Policy GFABC
Description:
Presenting the edit to correct the terms of employment for the correct days of employment for Psychometrists working in the summer.
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7.E.22. Present Update to Compulsory Attendance Policy JBA
Description:
Presenting the update to JBA policy to correct our website address.
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7.E.23. Present Update to Student Complaints Title IX Policy JB
Description:
Presenting JB Policy update to Title IX to include definitions and update to coincide with MSBA sample policy.
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7.E.24. Present and Approve the Job Description for the At-Risk Tutor (part-time) for our ATSI and CSI schools
Description:
The request is to present and approve the following job description for a certified part-time at-risk tutor to provide instructional support to struggling students.
We are under the MDE deadline to submit our SIG application by March 22, 2024. Job descriptions are a new component of the SIG application to the state, so to be timely in our submission, we request the "present and approve" on this agenda for this item.
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7.E.25. Present and Approve the Job Description for At-Risk Interventionist for our ATSI and CSI Schools
Description:
The request is to present and approve the following job description for a certified teacher (At-Risk Interventionist) to provide instructional support to struggling students.
We are under the MDE deadline to submit our SIG application by March 22, 2024. Job descriptions are a new component of the SIG application to the state, so to be timely in our submission, we request the "present and approve" on this agenda for this item.
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7.E.26. f.y.i. Workers Comp
Description:
F.Y.I. includes the month of February incidents to update the monthly Worker Compensation claims.
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7.E.27. Present Update to Psychologist Policy GFABB
Description:
Presenting the update to the terms of employment portion of the Psychologist's job description (GFABB). This update is to accurately reflect the number of days the Psychologists work in our district.
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7.E.28. Present Changes to School Admission Policy JBC
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7.E.29. Present Job Description for Speech Pathologist
Description:
This request is to create a job description for a Speech Pathologist. JCSD currently does not have a job description for this position. A Speech Pathologist must have a master’s degree and a 215 endorsement through MDE.
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7.E.30. Present Job Description for Speech Therapist
Description:
Requesting a job description for a Speech Therapist. JCSD currently does not have a job description for this position. A Speech Therapist has a bachelor's degree and a 216 endorsement from MDE. A Speech Therapist is limited in services they can provide as compared to a Speech Pathologist.
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7.E.31. Present Changes to Administrative Salary Scale Policy GGBA
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7.E.32. Approve Changes to Director of Student Services/Federal Programs Policy GFBCH
Description:
Changes made align with actual job duties
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7.E.33. Approve Changes to District Curriculum Director/District Test Coordinator Policy GFAG
Description:
changes align with job duties
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7.E.34. Approve Changes to Director of Special Education Policy GFAB
Description:
Changes align with job duties requirements for the 2024-2025 school year.
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7.E.35. Approve Changes to Absence from Duty Policy GBRI
Description:
Adds clarification to the use of personal leave.
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7.E.36. Approve 2024-2025 Certified Annual Recommendations
Description:
2024-2025 Certified Annual Recommendations
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7.E.37. Approve March 2024 Personnel Changes
Description:
Board Agenda Personnel Changes for March 2024
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7.F. Curriculum and Instruction
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7.F.1. Curriculum
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7.F.1.A. Approve Final JCSD 2024-2025 Student and Teacher Calendar
Description:
This calendar was presented for questions and discussion on 2/19/2024.
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7.F.1.B. Approve JCSD School Test Security Plan Addenda For School Year 2023-2024
Description:
Approve changes to cover updates to current plans in place. Our school test coordinator training information presented by Dr. Sonnier on 2-26-2024 necessitated updates to the current testing plans some of the JCSD campuses had in place.
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7.F.1.C. Present Update to Gifted Education Program Policy IDE
Description:
JCSD is updating policy IDE due to changes implemented for the 2024-2025 year by Mississippi Department of Education.
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7.F.1.D. Approve the Renewal Purchase of Accelerate Learning Digital Stemscopes With SCA for Science Curriculum for Grades 5-8 using ESSER Funding
Description:
This purchase is for MDE state approved science curriculum for grades 5-8 using ESSER funding.
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7.F.1.E. Approve Renewal for 2024-2025 Sole Source Letter for Curriculum Associates For Purchase of K-8 iReady/Ready Material Using District Funds
Description:
We will purchase K-2 math, grades 3-5 reading and math, and grades 6-8 reading through Curriculum Associates using Ready and i-Ready products.
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7.F.1.F. Approve Renewal Purchase of Kesler Science Online Program for Grades 5-8
Description:
We plan to purchase this supplemental science online program for students in grades 5-8 to help strengthen their science knowledge and prepare them for advanced course study in their high school science classes. Our focus and goal is our student's success.
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7.F.1.G. Approve Progress Learning for Grades 6-12 Contract Renewal
Description:
This would be a district fund purchase for an online platform course that offers remediation, intervention and enrichment of all ELA, science, math, history and ACT prep classes for grades 6-8. Our teachers and students have used this for several years and are familiar with the program. This request is student success driven.
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7.F.1.H. Approve Renewal Purchase of Houghton Mifflin Harcourt MS Into Reading K-2 MDE Adopted ELA HQIM
Description:
This purchase is for grades K-2. It is state adopted ELA HQIM. The K-2 final reports from MDE include an overall rating per strengths and weaknesses found by review teams. Scores from the rubrics can result in one of three outcomes - Meets, Partiall Meets, and Does Not Meet. Into Reading's final summary score had an overall score of Meets. Review of available programs by our JCSD curriculum department determined that this program would be the best option for our district.
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7.F.1.I. Approve Purchase of PlagiarismCheck.Org Renewal for 2024-2025
Description:
JCSD will use district funds to purchase the renewal of this online AI Content Detector with fingerprint authorship verification for our middle and high schools.
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7.F.1.J. Approve Renewal of Instructure-Mastery Connect for Grades 3-12 for 2024-2025
Description:
We will use ESSER funds to purchase the renewal of this online program which allows us to measure progress towards standards mastery, which in turn will provide for more data driven instruction and assessment to promote and support meeting high standards.
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7.F.1.K. Approve Renewal of Imagine Learning Edgenuity for 2024-2025 For Grades 6-12
Description:
Renewal of online license which provides digital courseware for virtual and blended learning for students to obtain initial credits and credit recovery.
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7.F.1.L. Approve Renewal of Lexia Core5 Reading Student Subscription for 2024-2025
Description:
We would like to renew our subscription for grades K-6 student licenses for our elementary and middle schools. We will purchase 400 licenses at a cost of $15,600.00. This is an adaptive blended learning program that accelerates the development of literacy skills for students of all abilities.
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7.F.1.M. Approve Enrichment Plus Sole Source Letter for Renewal of 2024-2025 Purchasing of Student Books
Description:
We plan to order Biology 1 and US History review guides for our students using district funding.
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7.F.2. Special Education
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7.F.2.A. Approve Learning A-Z Contract Agreement
Description:
This program is for the SCD kids with reading.
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7.F.3. Student Services/Federal Programs
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7.F.3.A. f.y.i. Monthly School Improvement Board Reports for TSI and ATSI Schools: ECMS, SMEE, SMUE, SMMS, SMHS, and VMS
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7.F.3.B. Approve FY24 SIG 1003a Plan
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7.F.4. Career and Technology
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7.F.4.A. Approve FY2025 Assurances Form - Extended Contract and Program Change Requests
Description:
Approve FY2025 Assurances Form - Extended Contract and Program Change Requests
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7.F.4.B. Approve Formal Request for New Program at JCTC
Description:
Approve Formal Request For New Program at JCTC
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7.F.4.C. Approve Plans for CTE at St. Martin High School and East Central High School
Description:
Approve Plans for CTE at St. Martin High School and East Central High School
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7.F.4.D. Approve Letter of Support for New CTE Program
Description:
Approve Letter of Support For New CTE Program
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7.G. Operations and Support
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7.G.1. Operations
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7.G.1.A. Approve Construction for VLE Gymnasium
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7.G.1.B. Approve Construction of an Obstacle Course at St. Martin High School for JROTC
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7.G.1.C. Rescind SMUE and SMEE HVAC Change Order Approved February 19, 2024 Board Meeting
Description:
This change order did not reflect contract totals from a previously rescinded change order from July 17, 2023 board meeting.
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7.G.1.D. Award Bid to Rowell Roofing, Inc. for the base bid amount and Alternates 2, 3 and 4 included in the Amount of $2,223,000.00 for the Vancleave High School Re-Roof Project
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7.G.1.E. Approve Change Order Vancleave HVAC Project
Description:
This change order will use contingency money instead of district funds to complete the project.
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7.G.1.F. Approve Separate Internet Connection Lines with Sparklight for Esports Programs and SMAC and VAC
Description:
This additional internet connection will allow Esports students to compete in additional games without putting JCSD network at risk.
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7.G.1.G. Approve Change Order for SMUE and SMEE HVAC Upgrades
Description:
This will correct the previously approved/rescinded change order totals.
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7.G.2. Information Technology
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7.G.2.A. f.y.i. Technology Department Growth Presentation
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7.G.2.B. Approve Application for Distance Learning and Telemedicine Grant
Description:
This grant is between $50,000 and $1,000,000. It could pay for hardware, software, and instructional programming for educational institutions. Application is due April 29th.
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7.G.2.C. Approve Application for Homeland Security Grant
Description:
This grant will be for Networking, Cybersecurity, and Physical Security. This could help us with firewall, filter, surveillance, and access control as well as infrastructure (switches) to support them.
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7.G.2.D. Approve Agreement with Scinary Cybersecurity
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7.G.3. Food Services
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7.G.3.A. f.y.i. February 2024 Free and Reduced Percentages
Description:
f.y.i. February 2024 Free and Reduced Percentages
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7.G.3.B. f.y.i. February 2024 Average Daily Breakfast and Lunch Participation
Description:
f.y.i. February 2024 Average Daily Breakfast and Lunch Participation
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7.G.3.C. Present Update to Cafeteria Manager Job Description Policy GFACB
Description:
Present Update to Cafeteria Manager Job Description Policy GFACB - update includes specific lifting requirements and physical demands of the job
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7.G.3.D. Present Update to School Food Service Worker Job Description Policy GFACC
Description:
Present Update to School Food Service Worker Job Description Policy GFACC - update includes specific lifting requirements and physical demands of the job
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7.G.3.E. Present Update to Child Nutrition Field Supervisor Job Description Policy GFACD
Description:
Present Update to Child Nutrition Field Supervisor Job Description Policy GFACD - update includes specific lifting requirements and physical demands of the job
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7.G.3.F. Present Update to Child Nutrition Director Job Description Policy GFAC
Description:
Present Update to Child Nutrition Director Job Description Policy GFAC - update reflects changes in position title, reports to and personnel reporting to sections
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7.G.3.G. Approve School Lunch Hero Day Resolution
Description:
Approve School Lunch Hero Day May 3, 2024 Resolution
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7.G.3.H. Approve the Award of CN2024.11 St. Martin Middle Cafeteria Dish Room Renovation to Mobile Fixture
Description:
Approve the Award of CN2024.11 St. Martin Middle Cafeteria Dish Room Renovation to Mobile Fixture for $114,816.00.
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7.H. 16th Section Leases
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7.H.1. f.y.i. Past Due Leases
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7.H.2. Approve Jackson County Board of Supervisors Request to Apply for a Grant to Develop Equestrian and Hiking Trails at Lum Cumbest Park
Description:
JCBOS applied for a grant to update the trails at Lum Cumbest park. The rendering is a preliminary drawing of the trails. The county would like to build trails with minimum environmental impact with maximum beautification impact. The county will submit final engineering drawings to the BOE for approval prior to breaking ground.
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7.H.3. Open Bids for Hunting and Fishing Leases S16-T05S-R07W, S16,T06S,R05W, S16,T04S,R07W
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7.H.4. Approve Lease Havard Lease Assignment
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7.H.5. Approve Dixie Property Lease Amendment
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7.I. Contracts and Agreements
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7.I.1. Approve JCSD Legal In-District Student Transfer Request for 2023-2024
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7.I.2. Approve SMUE Library Book Discard List
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7.I.3. Approve Warren West Resolution
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7.I.4. Approve Roberta Hunt Resolution
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7.I.5. Approve Contract for VHS Prom Rental
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7.I.6. Approve Donna Bragg Resolution
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7.I.7. Approve VHS Retirement Proclamations for Cassidy & Byrd
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7.I.8. Approve Hope Squad Agreement
Description:
This is a new agreement. Partnering with the Hope Squad will help us address mental health concerns for staff and students.
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7.I.9. Approve VHS Retirement Resolution for Susan Goff
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7.I.10. Approve SMHS Resolution for Angela Heise
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7.I.11. Approve SMHS Resolution for Maria Lopez
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7.I.12. Approve SMHS Resolution for Robin Pate
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7.I.13. Approve Letter Requesting Permission To Use HUD Building Located on Ballpark Rd for Vancleave Middle & High School Dance Teams
Description:
This letter will allow us to ask the Jackson County Board of Supervisors for permission to utilize the HUD building located on Ballpark Rd, for our Vancleave Middle and High School dance teams for practice(s).
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7.I.14. Approve Vancleave Schools Floor Restoration Proposal with Fred's Janitorial LLC
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7.I.15. Approve Lavondia Odom Resolution
Description:
Approve Resolution for Lavondia Odom Retirement
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7.I.16. Approve ECHS Football Matching Grant
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7.I.17. Approve ECAC Fred's Janitorial Summer Floor Restoration
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7.I.18. Approve VMS Contract with BrainPOP
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7.I.19. Approve JCSD In-District Student Transfer Requests for 2024-2025
Description:
Parents who are employed at JCSD schools are requesting student transfers for their children to attend a school near where they teach for the 24-25 school year.
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7.J. Fundraisers and Donations
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7.J.1. Approve SMHS Fundraiser For Theatre
Description:
This is the second fundraiser request.
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7.J.2. Approve VHS Fundraiser for Senior Class
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7.J.3. Approve VUE Donor's Chose Fundraiser
Description:
This is the first fundraiser request for VUE math department.
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7.J.4. Approve Touchdown Club Fundraiser for VHS Football
Description:
This is the first fundraiser for the football team.
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7.J.5. Approve Band Booster Fundraiser for VHS Band
Description:
This is the final fundraiser for the band.
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7.J.6. Approve SMHS Fundraiser for Wrestling
Description:
This is the second request for a wrestling fundraiser.
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7.J.7. Approve VHS Cheer Mother/ Son Dance Fundraiser
Description:
This is the first fundraiser for cheer.
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7.J.8. Approve ECMS Student Council Fundraiser Authorization
Description:
This is the second fundraiser for student council.
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7.J.9. Approve ECHS PTO Fundraiser Authorization-Rooftop Fundraiser
Description:
This is the first fundraiser for the PTO.
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7.J.10. Approve ECHS PTO Spirit Shirt Fundraiser Authorization
Description:
This is the second PTO fundraiser.
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7.J.11. Approve FabLab Fundraiser/Grant From MSU Bagley College of Engineering
Description:
Approve FabLab Fundraiser/Grant From MSU Bagley College of Engineering
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7.J.12. Approve FabLab Grant From Nuts, Bolts & Thingamajigs
Description:
Approve FabLab Grant From Nuts, Bolts & Thingamajigs
Attachments:
()
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7.J.13. Approve VHS Fast Pitch Elementary Pageant Fundraiser
Description:
This is the third fundraiser for softball.
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7.K. Travel Request
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7.K.1. Approve Travel Request for VLE to Attend Distinguished School Ceremony
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7.K.2. Approve Travel Request for Federal Programs to Attend 2024 MAFEPD Conference
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7.K.3. Approve Travel Request for SMMS to Attend CEC Conference
Description:
This request was inadvertently left off of the February agenda. Attached is the original travel request and the emergency travel authorization form.
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7.K.4. Approve Travel Request for Business Office to Attend MASBO Conference
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7.K.5. Approve Travel Request for VUE and ECMS Teacher to Attend School Counselor ASCA Conference
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7.K.6. Approve Emergency Travel Request for Superintendent
Description:
Mr. Baggett was notified of the travel opportunity after the February board meeting. This trip was to meet with the legislature and support the Lady Jackets in the South State Championship game.
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7.K.7. Approve Travel Request for IT Administrative Software Supervisor to Attend Ed-Tech Academics Summit
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7.K.8. Approve Travel Request for SMHS to Attend Area Drone Competition
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7.K.9. Approve Travel Request for ECMS to Attend FBLA State Conference
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7.K.10. Approve Travel Request for VHS to Attend (ICDC) International DECA Conference
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7.K.11. Approve Emergency Travel Request for SMMS to Attend CEC Conference
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7.K.12. Approve Emergency Travel Request for SMUE Replacement Teacher to Attend CEC Conference
Description:
Original travel was previously approved. This is a replacement not an additional attendee.
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7.K.13. Approve Emergency Travel Request for SMUE Administrator to Attend CEC Conference
Description:
This is a replacement attendee.
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7.K.14. Approve Travel Request for SMHS to Attend OWA Senior Class Trip
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7.K.15. Approve Emergency Travel Request for SMUE Replacement Teacher to Attend CEC Conference
Description:
This is a replacement attendee.
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7.K.16. Approve Travel Request for IT to Attend EduProtocols Roadshow
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7.K.17. Approve Travel Request for Child Nutrition to Attend MDE Office of Child Nutrition Purchasing Management Committee Meeting
Description:
Approve Travel Request for Child Nutrition to attend MDE Office of Child Nutrition Purchasing Management Committee Meeting
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7.K.18. Approve Travel Request for Superintendent Secretary to Attend MSBA Training
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7.K.19. Approve Travel Request for JCTC to Attend RCU Methods of Educator Preparation
Description:
Approve Travel Request for JCTC to Attend RCU Methods of Educator Preparation
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7.L. Approve Consent Agenda
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7.M. f.y.i. Superintendent Update
Description:
February drug testing results will be reported during the April board meeting. HR has not received all the results.
Attachments:
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7.N. Closed Session
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7.O. Executive Session
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7.O.1. Student Discipline
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7.O.2. Legal/Personnel Matters
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