July 10, 2023 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Approve Consent Agenda Items
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5. Approve Agenda
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6. Minutes
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6.A. Approve June 12, 2023 Regular Session Meeting Minutes
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7. Superintendent of Education
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7.A. Acknowledgements and Announcements
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7.A.1. East Central Attendance Center
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7.A.2. St. Martin Attendance Center
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7.A.3. Vancleave Attendance Center
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7.B. Public Comments
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7.C. Financial Management
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7.C.1. Approve Contracts with Coast Coliseum for East Central High, St Martin High, and Vancleave High 2024 Graduations
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7.C.2. Approve Waste Pro Waste Management Services Agreement
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7.C.3. Approve Five-Year Agreement with Encore Rehabilitation Inc. for Athletic Training Services at a Cost of $30,000 Per School Year
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7.C.4. f.y.i. - Teacher staffing ratios
Description:
Per board member request at June 12, 2023 board meeting.
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7.C.5. f.y.i. - Historical Instructional Spending Percentage and Rank Last 5 Fiscal Years
Description:
Per board member request at June 12, 2023 board meeting.
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7.C.6. Approve Purchase of Bailey Education Group ($4,550.00) as a Micro-purchase Using Federal Funds Due to Best Cost-Benefit of Quotes Received
Description:
Although Bailey Education Group was not the lowest quote the district received, the second quote is not required by state or federal law but does justify the federal requirement that the cost be reasonable. The school leadership conducted a cost-benefit analysis and determined Bailey Education Group provides the best cost-benefit. {See 2 CFR Part 200.320}
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7.C.7. Discuss MWUA Windpool Policy for Outdoor Structures
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7.C.8. f.y.i. - Insurance Reserves Stress Testing
Description:
Per board member request at June 12, 2023 board meeting.
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7.C.9. Approve Asset Surplus
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7.C.10. Approve Prepaid Claim Docket
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7.C.11. Approve Request to Transfer $1,400,000 from District Maintenance Fund (1120) to Construction Fund (3027) Per Approved FY23 Budget
Description:
This transfer coincides with the annual operating funds (formerly $2.0M but more recently $1.4M) that are transferred to construction to cover major roofing and paving projects. This is separate and independent of the increased ad valorem requests revenue that is transferred to the construction fund. This annual recurring transfer will remain even after the increased ad valorem request revenue goes away.
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7.C.12. Approve Open Claim Docket
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7.C.13. Discuss February Monthly Financial Reports {MS 37-9-18}
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7.C.14. Discuss FY24 Budget (Excluding Accounts that Benefit Kevin Peterson)
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7.C.15. Discuss FY24 Budget (Just Accounts that Benefit Kevin Peterson)
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7.C.16. Approve FY24 Original Budget
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7.C.17. Approve Resolution to Levy Ad Valorem Taxes for 2023-2024
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7.C.18. Discuss March Monthly Financial Reports {MS 37-9-18}
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7.D. Human Resources and Risk Management
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7.D.1. Approve District Painter Position
Description:
Approve the job description for District Painter presented in June.
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7.D.2. Approve Salary Scale for District Painter
Description:
Approve district painter position at Maintenance 1 scale
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7.D.3. Present Nurse Job Description Policy GFABFA Correction
Description:
Make a correction to the term date of the ESSER funded nurse position.
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7.D.4. Approve Emergency Teacher License
Description:
For Present & Approve:
This is an application to MDE to approve an emergency Physics endorsement for a veteran teacher from St. Martin High School. The application requires board approval prior to submission to the State Department.
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7.D.5. Approve Personnel Changes for July
Description:
Personnel Changes
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7.D.6. Approve 2023-2024 Annual Supplemental Recommendations (Athletics/Sponsor/Other Supplements)
Description:
2023-2024 Supplemental Annual Recommendations for Agenda
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7.E. Curriculum and Instruction
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7.E.1. Curriculum
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7.E.1.A. Approve Curriculum Associates Quote 326801.3 with Standard Contract Addendum
Description:
JCSD High School Ready math and reading products.
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7.E.1.B. Approve Justification Purchase Memo for Imagine Learning Edgenuity
Description:
Approve purchase of Edgenuity vs. Lincoln Learning for virtual and blended learning, initial credit and credit recovery. Continuation of use with a proven product is important to provide consistency and continuity of services with a product our staff is familiar with and will not need training.
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7.E.2. Special Education
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7.E.2.A. Approve Psychometrist Job Description
Description:
Approve Psychometrist Job Description
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7.E.2.B. Approve Salary Scale for Personal Care Assistant
Description:
Approve Salary Scale for Personal Care Assistant
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7.E.2.C. Present Changes to Special Education Coordinator Job Description
Description:
Approve Changes to Special Education Coordinator Job Description
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7.E.2.D. Approve Contract Agreement with Let's Talk Therapy, Speech, and Language Services, LLC
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7.E.3. Student Services/Federal Programs
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7.E.3.A. Approve REVISED Brookes Publishing Co.Seminar Agreements for Jen Alexander's Trauma Sensitive Professional Development for ECU and SME
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7.E.4. Career and Technology
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7.E.4.A. Approval of Student Affiliation Agreement Between Merit Health and JCSD for SMHS Medical Program
Description:
Approval of Student Affiliation Agreement Between Merit Health and JCSD for SMHS Medical Program
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7.F. Operations and Support
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7.F.1. Operations
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7.F.1.A. f.y.i. Construction Update
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7.F.1.B. f.y.i. Transportation Supervisor Presentations
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7.F.1.C. Approve Service Order for MP Design for ECAC HVAC Upgrades- Esser III Funded
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7.F.1.D. Rescind Letter for Change Order Approved 6-12-2023 for ST. Martin Upper & East Elementary HVAC Project
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7.F.2. Information Technology
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7.F.2.A. Approve Annual Website Renewal Agreement
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7.F.3. Food Services
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7.F.3.A. Approve Renewal of Service Agreement with SFSPac Food Safety and Sanitation System.
Description:
Approve renewal of service agreement with SFSPac Food Safety and Sanitation System.
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7.G. 16th Section Leases
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7.G.1. f.y.i. Past Due Leases
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7.G.2. f.y.i. Mississippi Forestry Commission FY24 Annual Report
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7.G.3. Approve MS Forestry Commission Cost Share Agreement
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7.G.4. Approve Ms Forestry Commission Authorization for Services Forms
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7.G.5. Approve Request of Gorjian Vancleave, LLC to Assign Commercial Lease, as amended, (BK. 1873 at pages 756-771) to Sterling Oaks, Inc.
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7.G.6. Approve Lease Assignment of Commercial Lease, as amended, in Book 1873 at pages 756-771, to Sterling Oaks, Inc.
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7.G.7. Approve MS Forestry Commission Authorization for Services Forms
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7.H. Contracts and Agreements
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7.H.1. Approve Use Of Facility For SMHS Christina Gasaway
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7.H.2. Approve School Advertising Agreement with Mississippi National Guard
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7.H.3. Approve Sole Source Letter for SMHS Band to Purchase Uniforms
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7.H.4. Approve VMS Facility Use Agreement
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7.H.5. Approve VLE Star 360 Subscription for 7/1/2023 through 06/30/2024
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7.H.6. Approve ECHS Football Matching Grant for Carpet Tiles
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7.H.7. Approve Bay-Waveland Student Transfer Agreement for 2023-2024
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7.H.8. Approve 2023-2024 Legal In-District Student Transfer Requests
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7.H.9. Approve 2023-2024 JCSD Legal Out-Of-District Student Transfers
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7.H.10. Approve JCSD 2023-2024 Student Release Requests
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7.I. Fundraisers and Donations
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7.I.1. Approve SMUE Fundraiser
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7.I.2. Approve ECHS Fundraiser Authorization-EC Touchdown Club donation
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7.I.3. Approve VLE PTO Fundraisers
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7.I.4. Approve VLE Activity Fundraisers
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7.J. Travel Request
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7.J.1. Approve Travel Request for 20th Annual ADHD Related Concerns Conference
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7.J.2. Approve Travel Request for Federal Programs to Attend SBA Course
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7.J.3. Approve Travel Request for SMUE to Attend CEC Fall Conference
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7.J.4. Approve Travel Request for SMUE to Attend CEC Fall Conference
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7.J.5. Approve Travel Request for SMUE to Attend CEC Fall Conference
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7.J.6. Approve Travel Request for SMUE to Attend CEC Fall Conference
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7.J.7. Approve Travel Request for SMUE to Attend CEC Fall Conference
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7.J.8. Approve Travel Request for SMUE to Attend CEC Fall Conference
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7.J.9. Approve Travel Request for SMUE to Attend CEC Fall Conference
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7.J.10. Approve Travel Request for SMUE to Attend CEC Fall Conference
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7.J.11. Approve Travel Request for SMUE to Attend CEC Fall Conference
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7.J.12. Approve Travel Request for SMUE to Attend CEC Fall Conference
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7.K. Approve Consent Agenda
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7.L. f.y.i. Superintendent Update
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7.M. Executive Session
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7.M.1. Student Discipline
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7.M.2. Legal/Personnel Matters
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