March 10, 2025 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION - PER WISCONSIN STATUTES 19.85 (1)(c)(f) and (g)
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III.A. Review Minutes of February 10, 2025 Meeting
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III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
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III.C. Review Individual Administrator/ Administrative Support Contract, Contract Extensions, and Recommendations.
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III.D. Review Individual Teacher Contract Recommendations, Contract Extensions, and Resignations
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III.E. Review Individual Co-Curricular Contract Recommendations
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III.F. Review Summer School Contract Recommendations
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IV. RETURN TO OPEN SESSION - BEGIN REGULAR AGENDA
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V. BOARD DEVELOPMENT WORKSHOP
Description:
If time is available, the Board may use this agenda time to discuss Board operations, processes, or planning future meetings.
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VI. APPROVAL OF MINUTES
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VI.A. Review minutes of the February 10, 2025 Regular meeting and the February 19 and 24, 2025 Special meetings.
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of 30 minutes. Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
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VIII.A. Celebration of Sustainable Concrete Project of the Year for Heritage Elementary School with Subcontractor Advanced Concrete
Description:
WCSD (as the Owner of the project) is a recipient of an award for Sustainable Concrete Project of the Year by the Wisconsin Ready Mixed Concrete Association (WRMCA). Advanced Concrete has an award plaque and would like to present to the school board.
https://wrmca.com/resources/concrete-design-awards/awards/sustainable/
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IX. PUBLIC HEARING ON REQUEST FOR DPI WAIVER PURSUANT TO WIS.STAT. § 118.38 DUE TO THE WISCONSIN GUARANTEE ADMISSION PROGRAM (2023 WISCONSIN ACT 95)
Description:
Public Hearing that would request a waiver from the Department of Public Instruction, under Wis. Stat. § 118.38 that would allow the Waunakee Community High School to determine its top 10% and 5% of rising 12th grade students for the Wisconsin Guarantee Admissions Program (as established in 2023 Wisconsin Act 95 and § 118.38 of Wisconsin state statutes) by using the District's Laude System instead of exclusively using students' grade point average.
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X. TEACHING STAFF, STUDENTS, & BOARD REPORTS/RECOMMENDATION/ ACTION ITEMS
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X.A. Student Reports
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X.A.1. Student Council Report
Description:
Abigail Anderson and Alena Wagoner are the student representatives from the high school and will be present to report to the Board on what is occurring at the high school.
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X.A.2. Warrior Spotlight
Description:
Arboretum 4th Grade Announcers and Service Club will share a brief update.
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X.B. Teacher Report
Description:
Members of the WTA will provide an update to the Board from the teachers.
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X.C. Board Reports/Action Items
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X.C.1. Individual Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section of the agenda is reserved for any comments from members of the board on meetings they attended or other informational items.
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X.C.2. Evaluation Schedule
Description:
The Board's Self-Evaluation review will take place at a Special Board Meeting scheduled for March 31, 2025 @ 5:30PM. Please make sure you have submitted the evaluations to Rebecca.
If you need the School Perceptions link again or the open ended questions, please connect with Rebecca. |
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XI. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Curriculum Committee
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XI.A.1. Review February 24, 2025 Meeting Minutes
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XI.A.2. Consideration of and action on a Resolution that would request for a waiver from the Department of Public Instruction, under s. 118.38 of the Wisconsin Statutes, that would allow Waunakee Community High School to determine its top 10% and 5% of rising 12th grade students for the Wisconsin Guaranteed Admissions Program (as established in 2023 Wisconsin Act 95 and section 118.58 of the state statutes) by using the District’s Laude System instead of exclusively using students’ grade point average.
Description:
Public Hearing on Request for DPI Waiver pursuant to Wis. Stat. § 118.38 due to the Wisconsin Guarantee Admission Program (2023 Wisconsin Act 95) to better align how Waunakee Community High School determines its top 10% and 5% of rising 12th grade students for the Wisconsin Guarantee Admissions Program as established in 2023 Wisconsin Act 95. Waunakee has a long-standing Laude system for local honors as well seek to use this ranging to determine our top 10% and top 5% of students for the program.
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XI.B. Human Resources Committee
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XI.B.1. Review March 7, 2025 Meeting Minutes
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XI.B.2. Insurance RFI Update
Description:
The HR committee met Thursday (3/6) to discuss the topic below:
The district insurance committee involving staff, district administration and Board members Joan Ensign and Mark Hetzel have been meeting during this school year to prepare for the 25.26 plan year. The committee has reviewed district and peer plan structures, feedback from staff and committee members, district budget forecasts, advice from USI, the district's benefit advisor and sent a Request For Information to different carriers. Timeline of remaining activities: March - Committee creates a recommended provider / plan and rate structure to work with district budget forecasts. April - Board reviews recommended plan / rate structure; Board vote Mid April to Mid May - Employee communication / education Mid April / May - Open Enrollment
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XI.B.3. 2025-26 Compensation Planning
Description:
The HR committee met Thursday (3/6) to discuss the following topic:
The state has set the CPI for 2.95% for the 25.26 school year, starting on July 1, 2025. Potential wage increase timeline: March / April - Review draft wage increase plan by the HR Committee April / May - Approve wage increases for Admin, Admin Support, Hourly Staff - Board action Negotiation Dependent* - Approve wage increases for teachers. The WTA has informally expressed an interest in starting in April. July - New wages take effect for staff Per the Fall 2024 Operational Referendum, the community supported $1 million in funds over the 25/26 and 26/27 to increase all hourly staff to the Dane County peer average hourly wages. Planning documents will demonstrate the associated actions for the 25/26 wage increases, including the referendum-based increases. |
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XI.C. Facility Committee
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XI.C.1. Review March 6, 2025 Meeting Minutes
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XI.C.2. Approval of Capital Maintenance Projects
Description:
The March capital maintenance request document contains items from the next agenda item, however, if they aren't approved until April, they may not be done in time for the start of the school year. These 4 projects are being brought forward for approval to get moving on these for completion before the first day of school. The facility committee made a 3-0 motion to approve.
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XI.C.3. Review DRAFT of 2025 Summer Capital Maintenance Projects
Description:
The purpose of this agenda item is to provide a draft of 2025 summer capital maintenance projects. The draft has been created by building based on meetings that have taken place with each building/department as well as safety meetings that took place with each building. Please note this list has been prioritized at this time into priority 1, 2, and 3. We are providing the entire scope of the requests with the understanding that additional vetting of the requests will occur. Administration intends to seek feedback from this list for approval in April.
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XI.D. DEI Committee
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XI.D.1. Review the 2/26/25 DEI Committee Minutes.
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XI.E. Budget Committee
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XI.E.1. Review the March 5, 2025 Budget Committee Meeting Minutes
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XI.E.2. Approval of 2025-26 Preliminary Budget Planning Process
Description:
The purpose of this agenda item is torequest approval of the preliminary budget planning process for 2025-26. Open enrollment approvals from January and the financial estimates as a result of the 25-26 CPI have been updated. The budget committee is recommending approval 3-0.
Some of the next major milestones will include a health insurance renewal decision at the April board meeting, compensation decisions at the May board meeting, student fees at the May board meeting, and the first draft of the budget in May.
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XII. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XII.A. Administration Report/Action Items
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XII.A.1. Resolution Authorizing the Issuance and Sale of $52,000,000 Bond Anticipation Notes, Series 2025 Pursuant to Section 67.12(1)(b), Wisconsin Statutes
Description:
The purpose of this agenda item is to request approval of the attached resolution for the final $52 million from the November 2022 capital referendum. The sale is taking place on Monday 3/10 and we will have the results ready at the meeting. Administration will review the financial plan and the property tax levy planning moving forward.
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XII.A.2. Title IX Policies
Description:
The change in the Title IX laws have required school district's to revert back to the previous version of their Title IX policies. WASB has reviewed and updated these policies. Brian Grabarski will explain this situation and these policies. This will require board action.
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XII.A.3. Correspondence
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XIII. CONSENT AGENDA
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XIII.A. Approval of Checks
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XIII.B. Finance
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XIII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of February 28, 2025 and the Cash Reconciliation report for January 2025.
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XIII.C. Early College Credit Program and Start College Now Applications
Description:
The applications and student summary provided by Michelle McGlynn, School to Career & CTE coordinator can be found under the Extras tab for this agenda item. These attachments will be blocked from public view due to pupil privacy
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XIII.D. Bridging Brighter Smiles MOU
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XIII.E. CESA 5 Contract
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XIII.F. Safety Drills
Description:
Attached please find the safety drill report for the past month. This report is required by the DOJ for board of education review.
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XIII.G. Gifts & Field Trips
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XIII.G.1. Gifts
Description:
Donation of engineering equipment for the High School Shop from ACS group totaling $1360.00
Donation from EUA totaling $20,000 per year, for three years, to the Student Financial Assistance Fund. This donation is connected to the Section 179D tax credit of the Inflation Reduction Act. EUA will collect the tax credit, while the district receives a monetary donation. The district could not claim the 179D tax credit.
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XIII.G.2. Field Trips
Description:
DECA International Career Development Conference Orlando FL. April 25 - April 30, 2025
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XIII.H. Approve Individual Administrator, Admin. Support, Teacher, Contract Extensions, Co-Curricular, Support Staff and Custodial Recommendations, Resignations, Leaves & Retirements
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XIII.I. Approve Summer School Contract Recommendations
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XIV. BOARD BUSINESS
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XIV.A. Legislative Update
Description:
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XIV.A.1. Legislative Letters from Director of Business Services
Description:
Please see the attached letters drafted in support of the Inflation Reduction Act from the Director of Business Services, Allie Newton. The District has officially started the process with the IRS to file for the reimbursements for Heritage and the Intermediate School.
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XIV.A.2. 2025 State Budget Bills
Description:
WCSD Board Member Mark Hetzel pulled together a list of new budget bills that would affect public schools in WI. Would the board like to communicate concerns regarding these bills with the legislative Budget and Education Committees?
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XV. FUTURE AGENDAS AND MEETINGS
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XV.A. Agenda Items for Next Board Meeting
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XV.B. Special Board Meeting - Board Evaluation Meeting Mar. 31, 2025 @ 5:30PM
BOE Workshop Part 2 - March 12, 2025 @ 5:30PM
Description:
A motion will be required for these meetings.
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XV.C. Budget Committee
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XV.D. Co-Curricular
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XV.E. Curriculum Committee
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XV.F. Facility Committee -
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XV.G. Human Resources Committee
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XV.H. Policy Committee
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XV.I. DEI Committee
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XVI. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVII. RETURN TO OPEN SESSION
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XVIII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XIX. ADJOURN
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XX. PUBLIC HEARING
Description:
Public Hearing on Request for DPI Waiver pursuant to Wis. Stat. § 118.38 due to the Wisconsin Guarantee Admission Program (2023 Wisconsin Act 95) to allow Waunakee Community High School to determine its top 10% and 5% of rising 12th grade students for the Wisconsin Guarantee Admissions Program as established in 2023 WIsconsin Act 95 by using the Laude System.
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