January 9, 2023 at 5:30 PM - Regular Meeting
Agenda |
---|
I. CALL TO ORDER
|
II. ROLL CALL
|
III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1) (c) (e) (f) and (g)
|
III.A. Review Minutes of December 12, 2022 Meeting
|
III.B. Review Individual Administrator and Teacher Contract Recommendations, Resignations and Retirements.
|
III.C. Review Individual Support Staff/Custodial Staff Recommendations, Resignations and Retirements
|
III.D. Review Individual Co-Curricular Contract Recommendations
|
III.E. Review a Performance Summary of the Individual Administrative Team Members
|
III.F. Discussion with the Board on the District's Status and Response Related to Litigation Involving the School District.
|
III.G. Review and Take Action on a Student Discipline/Expulsion Recommendation
|
IV. RETURN TO OPEN SESSION
|
V. BOARD DEVELOPMENT WORKSHOP
Description:
Follow up on Board/Staff Listening Sessions.
|
VI. APPROVAL OF MINUTES
|
VI.A. Review minutes from the 12/12/22.
Attachments:
(
)
|
VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
|
VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of 30 minutes. . Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
Attachments:
(
)
|
IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
|
IX.A. Student Report
Description:
Keden Cerdena and Isabella Hahn are the high school student representatives who will provide an update of events from the high school.
|
IX.B. Teacher Update
Description:
Representatives of the WTA will provide an update on items related to the teaching staff.
|
IX.C. Board Reports/Action Items
|
IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section of the agenda is reserved for any comments from members of the board on meetings they attended over the last month or other informational items.
|
IX.C.2. 2023 WASB Resolutions
Description:
Please find the WASB Resolutions for 2023 at the attached link, that will be discussed at the Delegate Assembly in a few weeks at the State Education Convention in Milwaukee. Katie Dotzler is our delegate this year. Please review the resolutions and you can provide feedback to them on Monday night, or at a time prior to the convention.
chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https://wasb.org/wp-content/uploads/2022/12/Report-to-the-Membership-on-Proposed-2023-Resolutions.pdf
Attachments:
(
)
|
IX.C.3. Spring Election Update and Related items
Description:
Attached is a copy of the memo sent to the municipality & county clerks for candidates for the 2023 spring elections.
All candidacy paperwork needed to be turned in by 5:00 p.m. on January 3, 2023. The Candidates for the Spring 2022 Election are: Town of Westport/City of Middleton/City of Madison Joan Ensign Zach Jensen Village of Waunakee Seat: Nicole Greene Dawn Heinrichs Also attached is the Exemption from Filing Campaign Finance Reports. ALL board members must sign this annually in January. Even if you are running in the spring election, you still need to sign this to cover your time as a board member from January 2023 - election day. Please complete this form and return to Rebecca on Monday night.
Attachments:
(
)
|
IX.C.4. Review Timelines for Board and Superintendent Evaluation Process
Description:
As a guide, the timeline that the Board has used for the past few years is as follows:
* School Perceptions Survey and Open-ended Questions * Superintendent Eval & Priorities Eval * All Evaluations are due by the March Board Meeting. * If necessary, after the March BOE meeting, individual reminders will be sent to each BOE member sharing what still needs to turn in by the end of March. * The Evaluation meeting should be scheduled prior to April 24, 2023 |
IX.C.5. Discuss and Review the Community Engagement Schedule and Topics
Description:
The administration would like to touch base with the Board on planning for community engagement meetings for the remainder of the school year. From a previous conversation, we tentatively decided that our next engagement meeting would be on Social Emotional Learning. We also discussed having each Board Member provide us with ten people from the community that you would like specifically invited to attend, as an effort to increase participation in these meetings. We would like to discuss a date to schedule the next engagement session and a timeline for providing us with people you would like us to individually invite.
|
X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
|
X.A. Budget Committee Meeting
Description:
The budget committee met on January 4th. There are no action items under the budget committee agenda. There are two action items later on in the meeting. The budget committee did review a draft of the budget planning process. Attached please find the budget planning process draft.
As a reminder, administration is recommending a budget planning process utilizing the 5-year average for enrollment planning. The 5-year average is projecting an increase of 110 new students, which nets out to a +9 overall. Administration will share the estimates that are being used to plan for the 23-24 budget, the FTE projections for grades K-12, and the overall revenue/expenditure estimates. Administration requested feedback from the Budget Committee on this topic. The committee discussed the class size situation at Prairie Elementary school for 1st grade. The committee is seeking feedback from the rest of the board on this topic. No action is required at this time.
Attachments:
(
)
|
X.A.1. Review Minutes from the 1/4/23 Budget Committee Meeting
Attachments:
(
)
|
X.B. Policy Committee
|
X.B.1. Review Committee minutes from 1/4/23 Meeting
Attachments:
(
)
|
X.B.2. Policies for Discussion, Review, and Consideration.
Description:
Attached is the Summary Table with comments from the various stages of policy review. This document will serve as a guide to reviewing the policies on the agenda for the January 9th meeting.
Attachments:
(
)
|
X.B.2.a. 345.3 Homework Policy
Description:
Repeal Policy - Handbook Language
Attachments:
(
)
|
X.B.2.b. 345.4 Promotion/Retention of Students & Exhibits (1-5)
Description:
Keep existing policy and exhibit 1. Repeal exhibits 2-5
Attachments:
(
)
|
X.B.2.c. 345.41 Acceleration
Attachments:
(
)
|
X.B.2.d. 345.6 High School Graduation Requirements
Attachments:
(
)
|
X.B.2.e. 345.7 Graduation Recognition/Honors
Attachments:
(
)
|
X.B.2.f. 345.8 Early High School Graduation
Attachments:
(
)
|
X.C. Curriculum Committee
|
X.C.1. Review Minutes from the 01/05/23 Meeting.
Attachments:
(
)
|
XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
|
XI.A. Administrative Reports/Action Items
|
XI.A.1. 2023-2024 Open Enrollment Capacity Recommendations
Description:
The purpose of this agenda item is to request school board approval of open enrollment space availability for the 2023-24 school year. The School Board is required to identify the number of open enrollment spaces available per grade level at the January meeting. Our open enrollment policy is based on the optimal class size level, not the maximum class size level. The attached document calculates the number of open enrollment spaces in two methods. These methods are moving the current student enrollments to the next grade level and utilizing the 5-year average enrollment projection. Administration is recommending utilizing the more conservative capacity number for each model. The highlighted number in yellow would be our recommendation for each grade level. We reviewed this document with the budget committee and the budget committee members had a preference for the more conservative capacity number for each model.
Attachments:
(
)
|
XI.A.2. Resolution Awarding the Sale of $99,000,000 General Obligation Promissory Notes, Series 2023
Description:
The purpose of this agenda item is to request school board approval of a $99M general obligation note. Please see the attached revised financial plan related to the November 8th referendum.The plan has been updated based on the school board approved December borrowing. In addition, the proposed borrowing for January 2023 was changed from $120M to $99M. This change was made due to spend down requirements and our intent to avoid an IRS required interest rate rebate. The $120M option could have required an interest rate rebate based on the project cash flow needs as we understand them today. You will see that the $99M borrowing is a note instead of a bond issue. The budget committee indicated a preference to move forward with this type of borrowing. Please also see the attached credit rating, which remains the same as last month. The language in the credit rating has been updated, and administration will share information on the changes in the language compared to last month.
Administration is seeking approval of the $99M borrowing on the revised financial plan.
Attachments:
(
)
|
XI.A.3. Announcements/Correspondence
|
XII. CONSENT AGENDA
|
XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of December 2022. Please feel free to reach out to Allie Dye at alexandradye@waunakee.k12.wi.us if you have any questions.
|
XII.B. Finance
|
XII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of December 31, 2022 and the Cash Reconciliation report for November 2022.
Attachments:
(
)
|
XII.C. Safety Drill Logs
Attachments:
(
)
|
XII.D. Gifts and Field Trips
|
XII.D.1. Gifts
Description:
DEMCO - $600 of Chairs for Prairie
Meffert Oil CO - Pride Pump Donation - $1000 - Dist. Wide Student Need
Attachments:
(
)
|
XII.D.2. Field Trips
|
XII.E. Approve Individual Teacher, Administrator, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
Attachments:
(
)
|
XII.F. High School Short-Term Exchange Students
Description:
Attached please find a supporting memo from Brian Borowski, high school principal, for us to host short-term visiting exchange students from France at the high school. This is more of a visiting student program than a traditional exchange student program, which normally spans a semester to a year. This program is for three weeks and the students would shadow some of our students at the high school. I am also supportive of this proposed opportunity for our students to interact with fellow students from France.
Attachments:
(
)
|
XIII. BOARD BUSINESS
|
XIII.A. Legislative Update
Description:
|
XIII.B. Conventions/Workshops
|
XIV. FUTURE AGENDAS AND MEETINGS
|
XIV.A. Agenda Items for Next Meeting
|
XIV.B. Special Meeting
|
XIV.C. Budget Committee
|
XIV.D. Co-Curricular Committee
|
XIV.E. Curriculum Committee
|
XIV.F. Facility Committee
|
XIV.G. Human Resources Committee
|
XIV.H. Policy Committee
|
XIV.I. DEI Committee
|
XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
|
XVI. RETURN TO OPEN SESSION
|
XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
|
XVIII. ADJOURN
|