January 9, 2023 at 5:30 PM - Regular Meeting

Description:  Follow up on Board/Staff Listening Sessions.

Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of  30 minutes.  .  Emailed comments will be shared and reviewed by all the board members but will not be read out loud.

Description:  Keden Cerdena and Isabella Hahn are the high school student representatives who will provide an update of events from the high school.

Description:  Representatives of the WTA will provide an update on items related to the teaching staff.

Description:  This section of the agenda is reserved for any comments from members of the board on meetings they attended over the last month or other informational items.

Description:  Please find the WASB Resolutions for 2023 at the attached link, that will be discussed at the Delegate Assembly in a few weeks at the State Education Convention in Milwaukee.  Katie Dotzler is our delegate this year.  Please review the resolutions and you can provide feedback to them on Monday night, or at a time prior to the convention.
chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https://wasb.org/wp-content/uploads/2022/12/Report-to-the-Membership-on-Proposed-2023-Resolutions.pdf
 

Description:  Attached is a copy of the memo sent to the municipality & county clerks for candidates for the 2023 spring elections.
 
All candidacy paperwork needed to be turned in by 5:00 p.m. on January 3, 2023. The Candidates for the Spring 2022 Election are: 

Town of Westport/City of Middleton/City of Madison
Joan Ensign
Zach Jensen

Village of Waunakee Seat:
Nicole Greene
Dawn Heinrichs

Also attached is the Exemption from Filing Campaign Finance Reports.  ALL board members must sign this annually in January.  Even if you are running in the spring election, you still need to sign this to cover your time as a board member from January 2023 - election day.  Please complete this form and return to Rebecca on Monday night.

Description:  As a guide, the timeline that the Board has used for the past few years is as follows:
* School Perceptions Survey and Open-ended Questions 
* Superintendent Eval & Priorities Eval 
* All Evaluations are due by the March Board Meeting.
* If necessary, after the March BOE meeting, individual reminders will be sent to each BOE member sharing what still needs to turn in by the end of March.
* The Evaluation meeting should be scheduled prior to April 24, 2023

 

Description:  The administration would like to touch base with the Board on planning for community engagement meetings for the remainder of the school year.  From a previous conversation, we tentatively decided that our next engagement meeting would be on Social Emotional Learning.  We also discussed having each Board Member provide us with ten people from the community that you would like specifically invited to attend, as an effort to increase participation in these meetings.  We would like to discuss a date to schedule the next engagement session and  a timeline for providing us with people you would like us to individually invite.

Description:  The budget committee met on January 4th. There are no action items under the budget committee agenda. There are two action items later on in the meeting. The budget committee did review a draft of the budget planning process.  Attached please find the budget planning process draft. 

As a reminder, administration is recommending a budget planning process utilizing the 5-year average for enrollment planning. The 5-year average is projecting an increase of 110 new students, which nets out to a +9 overall. Administration will share the estimates that are being used to plan for the 23-24 budget, the FTE projections for grades K-12, and the overall revenue/expenditure estimates. Administration requested feedback from the Budget Committee on this topic. The committee discussed the class size situation at Prairie Elementary school for 1st grade. The committee is seeking feedback from the rest of the board on this topic. No action is required at this time. 

Description:  Attached is the Summary Table with comments from the various stages of policy  review.  This document will serve as a guide to reviewing the policies on the agenda for the January 9th meeting.

Description:  Repeal Policy - Handbook Language

Description:  Keep existing policy and exhibit 1.  Repeal exhibits 2-5

Description:  The purpose of this agenda item is to request school board approval of  open enrollment space availability for the 2023-24 school year. The School Board is required to identify the number of open enrollment spaces available per grade level at the January meeting. Our open enrollment policy is based on the optimal class size level, not the maximum class size level. The attached document calculates the number of open enrollment spaces in two methods. These methods are moving the current student enrollments to the next grade level and utilizing the 5-year average enrollment projection. Administration is recommending utilizing the more conservative capacity number for each model. The highlighted number in yellow would be our recommendation for each grade level. We reviewed this document with the budget committee and the budget committee members had a preference for the more conservative capacity number for each model. 

Description:  The purpose of this agenda item is to request school board approval of a $99M general obligation note. Please see the attached revised financial plan related to the November 8th referendum.The plan has been updated based on the school board approved December borrowing. In addition, the proposed borrowing for January 2023 was changed from $120M to $99M. This change was made due to spend down requirements and our intent to avoid an IRS required interest rate rebate. The $120M option could have required an interest rate rebate based on the project cash flow needs as we understand them today. You will see that the $99M borrowing is a note instead of a bond issue. The budget committee indicated a preference to move forward with this type of borrowing. Please also see the attached credit rating, which remains the same as last month. The language in the credit rating has been updated, and administration will share information on the changes in the language compared to last month. 

Administration is seeking approval of the $99M borrowing on the revised financial plan. 

Description:  Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of December 2022. Please feel free to reach out to Allie Dye at alexandradye@waunakee.k12.wi.us if you have any questions.

Description:  Attached you will find the Budget Status report as of December 31, 2022 and the Cash Reconciliation report for November 2022.

Description:  DEMCO - $600 of Chairs for Prairie
Meffert Oil CO - Pride Pump Donation - $1000 - Dist. Wide Student Need

Description:  Attached please find a supporting memo from Brian Borowski, high school principal, for us to host short-term visiting exchange students from France at the high school.  This is more of a visiting student program than a traditional exchange student program, which normally spans a semester to a year.  This program is for three weeks and the students would shadow some of our students at the high school.  I am also supportive of this proposed opportunity for our students to interact with fellow students from France.

Description: