March 8, 2021 at 6:00 PM - Regular Meeting
Agenda |
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION - PER WISCONSIN STATUTES 19.85 (1)(c) and (f)(g)
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III.A. Review Minutes of February 8, 2021 Meeting and the March 2, 2021 Special Meeting
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III.B. Review Individual Administrator/ Administrative Support Contract, Contract Extensions, and Recommendations.
Description:
This agenda item includes the annual 1-year contract extensions for the administrators and administrator support positions.
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III.C. Review Individual Teacher Contract Recommendations, Contract Extensions, and Resignations
Description:
This agenda item includes the annual 1-year contract extensions for teaching positions.
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III.D. Review Individual Co-Curricular Contract Recommendations
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III.E. Review Summer School Contract Recommendations
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III.F. Discuss Legal Opinion on Reversionary Interest in Library Parking Lot
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III.G. Discuss Issue and Legal Options for Property Encroachment
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IV. RETURN TO OPEN SESSION - BEGIN REGULAR AGENDA
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V. BOARD DEVELOPMENT WORKSHOP
Description:
If time is available, the Board may use this agenda time to discuss Board operations, process, or planning future meetings.
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V.A. Review Board Priorities for 2021-2022
Description:
The Goals Committee met on February 22, 2021 to discuss District Priorities for the 2021-2022 school year.
The attached document is a draft of those priorities as articulated by the Goals Committee. I used the dialog from the meeting to articulate the committee's interests and drafted this document for the Board to review. The Budget Priorities that were approved last month are also incorporated into this draft.
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VI. APPROVAL OF MINUTES
Description:
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VI.A. Review minutes of February 08, 2021 Regular meeting and the March 2, 2021 Special meeting.
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
The Board of Education provides a public listening session for the public to comment on non-agenda items related to the governance or management of the Waunakee Community School District. Individuals may use this time to also comment on any items listed as part of the meeting agenda. A copy of Board Policy 187 - Public Participation at Board Meetings is enclosed for your reference. Each commentor will be allowed 3 minutes. An hour will be allowed for this item.
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IX. TEACHING STAFF, STUDENTS, & BOARD REPORTS/RECOMMENDATION/ ACTION ITEMS
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IX.A. Teacher Report
Description:
Kyle Emmert and Ashley Taylor will provide an update to the Board from the teachers.
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IX.B. Student Reports
Description:
Anna Englebert and Quinn Bogost are the student representatives from the high school and will be present to report to the Board on what is occurring at the high school.
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IX.C. Board Reports/Action Items
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IX.C.1. Individual Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section of the agenda is reserved for any comments from members of the board on meetings they attended or other informational items.
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IX.C.2. Evaluation Schedule
Description:
Evaluation of the Superintendent and the Board's Self-Evaluation will take place at a Special Board Meeting scheduled for a date yet to be determined, and prior to the Board reorganization. A reminder will be sent out to each board member individually regarding any evaluation tools not turned in. Thank you
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IX.C.3. Spring Listening Session Schedule
Description:
At the February Regular Board meeting the board agreed to have Zoom listening sessions for each building similar to what was done in the fall. The schedule for these building meetings are attached. Please sign up for any time you would be able to make a listening session. Rebecca will arrange the schedule and get back to you.
Please discuss if the process will differ at all from the fall.
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IX.C.4. Public Library Building Use By Food Pantry and Parking Lot Utilization
Description:
Attached please find a letter from the Waunakee Food Pantry and Waunakee Ecumenical Board regarding their use of the old public library building. They are planning to occupy the lower level of the old library facility through an agreement with the Village of Waunakee, and are seeking use of the upper parking lot. This request regarding the parking area is coming to the school board since there are provisions within the deed for the library related to the parking area having reversionary rights to the school district under certain circumstances.
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X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Diversity, Equity, Inclusion Committee
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X.A.1. Review February 16, 2021 Meeting Minutes
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X.A.2. Recommendations for Full Board discussion and possible consideration.
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X.A.2.a. Painting in Old Gym at High School
Description:
The Diversity, Equity, and Inclusion Ad Hoc Committee makes the following recommendation to the Board:
To remove the Native American painting in the High School gymnasium and replace it with a land acknowledgment. Passed on a roll call vote 23-0. |
X.A.2.b. Native American Imagery and Branding
Description:
The Diversity, Equity, and Inclusion Ad Hoc Committee make the following recommendation to the Board:
"That the board establish a timeline and procedure for removal of all Native American imagery from the school district mascot and branding, so that opinions and perspectives, regarding any items considered for removal, may be offered for consideration to exempt the item from removal for educational purposes." This motion passed on a vote of 12-Yes and 11-No. |
X.B. Human Resources Committee
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X.B.1. Review February 18, 2021 Meeting Minutes
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X.C. Goals Committee
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X.C.1. Review February 22, 2021 Meeting Minutes
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X.C.2. Review Draft District Priorities for 2021-22
Description:
The Goals Committee met on February 22, 2021 to discuss District Priorities for the 2021-2022 school year.
The attached document is a draft of those priorities as articulated by the Goals Committee. I used the dialog from the meeting to articulate the committee's interests and drafted this document for the Board to review. The Budget Priorities that were approved last month are also incorporated into this draft.
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X.D. Budget Committee
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X.D.1. Review March 2, 2021 Meeting Minutes
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X.D.2. Budget Scenarios/Parameters for 2021-22
Description:
Attached please find a high level summary of various budget models that were presented to the Budget Committee to consider as the base from which to build the 2021-2022 budget. As additional information is available, variables within the budget assumptions will be adjusted. The Budget Committee selected the "DPI Budget Model" as the base for our initial budget development purposes. This model is a "middle of the road" approach.
We will discuss the attached document with the Board on Monday night so everyone has a sense of the parameters we are using for the initial budget draft.
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X.D.3. Audit RFP Recommendation
Description:
Attached please find the results from the RFP process for School District Financial Audit Bids.
The Budget Committee has reviewed the bids and is recommending Wipfli to the Board for consideration.
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X.E. Medical Advisory Ad Hoc Committee
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X.E.1. Review Minutes of 03/02/2021 Meeting Minutes
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XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. School Reopening Planning Update and Considerations
Description:
Attached please find a document that outlines further school reopening plans for your consideration that our administrative team will present to the Board on Monday night. We have outlined the key components of the PHMDC Order #14, as they relate to schools and will have members of our administrative team present at the meeting to answer any questions that you may have about our proposed plans and options. Please note, there is still much work that needs to take place with regard to operationalizing these plans, and if approved, the administrative team will be working with staff on the transition over the coming weeks and will be communicating to parents throughout this timeframe, as well.
We look forward to discussing this important issue with you on Monday night.
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XI.B. Administration Report/Action Items
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XI.B.1. Guidelines for Alternate Fall Activities for 2021
Description:
Attached please find the COVID-19 Guidelines for the Alternate Fall Athletics Season. This document reflects discussion and decisons from the March 2nd Special Board Meeting.
Aaron May will be in attendance at the meeting to represent this document and answer any questions related to the guidelines or the athletics programs.
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XI.B.2. Additional 2021 Summer School Classes/Fees
Description:
Attached please find additional summer school courses/fees that have been added to the 2021 summer school schedule, from what the the Board approved in February. Sheila Weihert will be present at Monday's Board Meeting to answer any questions.
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XI.B.3. Request to increase a School Psychologist position from 70% to 100% for the 2021-2022 school year.
Description:
Please see the attached request from Kurt Eley to increase a School Psychologist position from 70% to 100% for the 2021-2022 school year.
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XI.B.4. Correspondence
Description:
WHS - Herb Kohl Student Excellence Scholarship Receipient - Olivia Lemanski
WHS 2020 Girls Golf Team Members Academic All State Recognition: Aly Kinzel, Sydney Grimm, Izzi Stricker, Jordan Shipshock, Natalie Hoege
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XII. CONSENT AGENDA
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XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of February 2021.
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XII.B. Finance
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XII.B.1. Monthly Finance Reports
Description:
Attached you will find the 2020-21 Budget Status report as of February 28, 2021, and the Cash Reconciliation report for January 2021.
Also attached please find the SSM Health Wellness Clinic Performance Report for January as well as the District Financial report for the Wellness Clinic for your review. This report tracks expenditures over time beginning with the first month of the clinic.
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XII.C. Early College Credit Program and Start College Now Applications
Description:
The applications and student summary provided by Michelle McGlynn, School to Career & CTE coordinator can be found under the Extras tab for this agenda item. These attachments will be blocked from public view due to pupil privacy
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XII.D. Safety Drills
Description:
Attached please find the safety drill report for the past month. This report is required by the DOJ for board of education review.
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XII.E. Consideration of the 2021-2022 CESA 5 Services Contract
Description:
Kurt Eley has reviewed and agreed with the contract as presented. He will be availalbe for any questions.
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XII.F. Gifts & Field Trips
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XII.F.1. Gifts
Description:
Donation from Ted and Jan Tweed for Middle School and High School musicians to attend summer camps.
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XII.F.2. Field Trips
Description:
National Parks Trip - 2022 - Andrew West
Vocal Music Trip NY City - 2022 - Molly Petroff
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XII.G. Approve Individual Administrator, Admin. Support, Teacher, Contract Extensions, Co-Curricular, Support Staff and Custodial Recommendations, Resignations, Leaves & Retirements
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XII.H. Approve Summer School Contract Recommendations
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XIII. BOARD BUSINESS
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XIII.A. Legislative Update
Description:
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XIV. FUTURE AGENDAS AND MEETINGS
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XIV.A. Agenda Items for Next Board Meeting
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XIV.A.1. COVID-19 Regulatory Flexibility for 2020-2021
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XIV.B. Special Board Meeting
Description:
Evaluations Meeting - Early April (Must be before 4/26)
ReOrg Meeting - Must be held from 4/26-5/26 - Before Reg May Mtg 5/10 Budget Wkshp - Last year 5/4. Budget Planning - Last year 5/26 |
XIV.C. Budget Committee
Description:
Schedule a Budget Committee meeting in March
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XIV.D. Co-Curricular
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XIV.E. Curriculum Committee
Description:
Curriculum Committee 2 meetings. One before 4/26/21. One a month later.
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XIV.F. Facility Committee -
Description:
March Meeting Re: Facility Use
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XIV.G. Insurance Committee
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XIV.H. Human Resources Committee
Description:
An HR committee meeting will need to be scheduled for April and another in May.
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XIV.I. Policy Committee
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XIV.J. Goals & Objectives Committee
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XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVI. RETURN TO OPEN SESSION
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XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVIII. ADJOURN
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XIX. Painting in Old Gym at High School
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