April 11, 2023 at 5:30 PM - Regular Business Meeting
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1) Call to Order and Roll Call
Agenda Item Type:
Procedural Item
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2) Adoption of the Agenda
Agenda Item Type:
Action Item
Description:
Proposed agenda is tentative and subject to change until approved at the beginning of the meeting
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3) Acceptance of Minutes
Agenda Item Type:
Action Item
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4) Public Comments
Agenda Item Type:
Information Item
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5) Recess
Agenda Item Type:
Non-Action Item
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6) Reports and Recommendations from the Superintendent of Schools
Description:
Presentations, discussions, and items for Board action at future meetings
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6)b. School Year 2023-2024 Budget Development: Department Allocations
Agenda Item Type:
Information Item
Attachments:
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7) Policy Committee Report
Agenda Item Type:
Information Item
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7)a. Revision of Policy 3440: Inventories (2023-0023)
Agenda Item Type:
Action Item
Description:
** Forwarded from 'Policy Committee' **
File Number 2023-0023
Item Title
Revision of Policy 3440: Inventories
Responsible Division/Department
Finance and Operations Background
As part of a regular review, Policy 3440 has been identified for updates to align with current content and formatting standards. Provisions of this policy are substantially required in state law and/or general accounting practices. EDIA Analysis
An EDIA review process is not required for this policy. Timeline
Committee Action: 3/28/2023 First Reading: 4/11/2023 Board Vote: 5/9/2023
Attachments:
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8) Action Items by the Board of Education
Agenda Item Type:
Action Item
Description:
Board will vote on these items during the meeting
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8)a. Approval of the Consent Agenda
Agenda Item Type:
Consent Agenda
Description:
Items on the consent agenda are adopted as a group and the overall vote outcome is applied to each item as if they were voted upon individually. Approval of the consent agenda includes authorization for the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate the items.
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8)a.1. Personnel Items
Agenda Item Type:
Consent Item
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8)a.1.a. Approval of List A personnel matters (2023-04-ER-A)
Agenda Item Type:
Consent Item
Description:
List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.
Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
Attachments:
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8)a.1.b. Approval of List B personnel matters (2023-04-ER-B)
Agenda Item Type:
Consent Item
Description:
List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.
Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
Attachments:
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8)a.2. Contracts
Agenda Item Type:
Consent Item
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8)a.2.a. Authorization to amend a contract with Change Equals Opportunity (CEO)
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent and Board to negotiate and execute an amendment to the contract with Change Equals Opportunity (CEO) to increase the contract amount by $48,000.00, for a term of 04/11/2023 to 06/30/2023, to provide outreach and engagement support services for select MPS middle schools. The cumulative contract amount with the amendment is $753,000.00.
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8)a.2.b. Authorization to contract with EF Explore America Inc
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Schools to negotiate and execute a contract with EF Explore America Inc., for out-of-state 7th and 8th grade field trips for Ella Baker Global Studies and Humanities Schools, for a term of 4/12/2023 to 6/30/2023, for an amount not to exceed $206,235.00.
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8)a.2.c. Amendment to contract 2023-13994 with Frontier Transportation Services LLC
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 13994 with Frontier Transportation Services LLC to increase the contract amount by $500,000.00, for a term of 04/11/2023 to 06/30/2023. The cumulative contract amount with the amendment is $2,000,000.00.
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8)a.2.d. Authorization to amend contract 13895 with Garda World
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent and Board to negotiate and execute an amendment to contract 13895 with Garda World to increase the contract amount by $20,000.00 for a term of 04/11/2023 to 06/30/2023, for additional security patrols of MPS properties. The cumulative contract amount with the amendment is $660,000.00.
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8)a.2.e. Amendment to contract 2023-13996 with Minneapolis and Suburban Bus Company
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 13996 with Minneapolis and Suburban Bus Company to increase the contract by $1,000,000.00, for a term of 04/11/2023 to 06/30/2023. The cumulative contract amount with the amendment is $3,250,000.00.
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8)a.2.f. Contract with RAK Construction Inc (2023-14034)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with RAK Construction Inc for furnishing all labor, materials, equipment, and incidentals to complete work for FY23 flooring project at various school sites, for a term of 04/11/2023 to 08/31/2023, for an amount not to exceed $980,807.30.
Attachments:
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8)a.2.g. Amendment to contract 2023-13995 with Rift Valley Transportation Inc
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 13995 with Rift Valley Transportation Inc to increase the contract amount by $500,000.00, for a term of 04/11/2023 to 06/30/2023. The cumulative contract amount with the amendment is $2,500,000.00.
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8)a.2.h. Authorization to amend a contract with TOUCH
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent and Board to negotiate and execute an amendment to the contract with TOUCH to increase the contract amount by $12,000.00, for a term of 04/11/2023 to 06/30/2023, to provide outreach and engagement support services for select MPS middle schools. The cumulative contract amount with the amendment is $122,000.00.
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8)a.3. Agreements
Agenda Item Type:
Consent Item
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8)a.3.a. Authorizing an amendment to a lease agreement with the University of Minnesota (2023-0025)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance and Operations to execute a lease agreement amendment with the University of Minnesota for a broadcast tower for KBEM.
Background and Key Agreement Terms
The University of Minnesota and Minneapolis Public Schools entered into a broadcast tower Lease Agreement on August 3, 2005, for radio station KBEM FM. Minneapolis Public Schools desires to continue the relationship by entering into a Third Amendment to extend the terms an additional five years. The annual cost of the lease is $51,600 annually.
Attachments:
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8)a.4. Resolutions
Agenda Item Type:
Consent Item
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8)a.4.a. Resolution authorizing a lease agreement for warehouse and storage (2023-0026)
Agenda Item Type:
Consent Item
Attachments:
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9) New Business
Description:
Action or informational items from Board Directors
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10) Reports from Board of Education Directors
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10)a. Notice of World's Best Workforce (WBWF) Advisory Committee Appointments
Agenda Item Type:
Information Item
Description:
Pursuant to the World’s Best Workforce (WBWF) Advisory Committee charter section 4, the following members have been appointed to the committee, effective 4/1/2023.
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11) Adjournment
Agenda Item Type:
Procedural Item
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