October 16, 2023 at 5:30 PM - Regular Board of Education Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 5:38pm.
Board President conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Marci Ostmeyer, Professional Development Director Tami Clay, Special Education Director Dan Ellsworth, Network Operations Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
()
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Board member Donald Ellison will be absent due to personal reasons; he notified the Administrator prior to the meeting.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board members Donald Ellison and Marni Danhauer were absent due to personal reasons. Both absent board members notified the Administrator prior to the meeting.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Virtual Conferencing Option
Speaker(s):
Board President or designee
Rationale:
Nebraska Revised Statute § 84-1411 authorizes virtual meetings for educational service units if the requirements of subdivision (2)(b) are met. The board will determine if next month's board meeting should allow for a virtual conferencing option.
Recommendation: Discuss, consider and take any necessary action to approve the virtual conferencing option for the November board meeting.
Recommended Motion(s):
Discuss, consider and take any necessary action to approve the virtual conferencing option for the November board meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
There will be a virtual conferencing option for the November 2023, December 2023, January 2024, and February 2024 board meetings.
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4. Welcome Visitors
Speaker(s):
Board President or Designee
Discussion:
No visitors present.
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5. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Discussion:
No public comments provided.
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6. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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6.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.2. Presentation of Bills #76865 through #77025 totaling $947,731.54
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total: $947,731.54 - Bills #76865 through #77025 Inservice bills total: $0
Attachments:
()
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6.3. Reading of Article I, Section 2, C Chief Administrator Evaluation
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.4. Reading of Article III, Section 6, B Interest in Contracts
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.5. Reading of Article III, Section 6, C Other Conflicts of Interest
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.6. Reading of Article III, Section 6, D Reporting Procedures
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.7. Reading of Article III, Section 7, A Community Use of ESU Facilities
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.8. Reading of Article III, Section 7, B Tobacco
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.9. Reading of Article III, Section 7, C Weapons
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.10. Retirement
Speaker(s):
Board President or designee
Rationale:
Include letter of retirement if available.
This is a consent item.
Attachments:
()
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6.11. Excess Lodging and Meals
Speaker(s):
Board President or designee
Rationale:
Excess Lodging and Meals:
This is a consent item. |
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7. Board Spotlight - Cen7ter
Speaker(s):
Board President or designee
Rationale:
Student Services Principal Cara Neesen will provide the Board Spotlight on Cen7ter.
Attachments:
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Discussion:
Cara Neesen, Student Services Principal, reviewed the attached C7 presentation. The Cen7ter capacity is two classrooms, which includes 20-23 students aged 14-21. Individualized Education Programs (IEP's) are shared between Cen7ter and school districts. On-site transportation has been very beneficial for activities and job sites for the students. There are currently 27 job sites. The students go to a variety of job sites to see which job best suites the student. The playground project will be discussed in the future. Cen7ter focuses on home life skills, personal hygiene, recreation and leisure, community skills, social skills and functional academics.
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8. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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9. New Hire - Jeff Uchtman, NNNC Network Analyst
Speaker(s):
Board President or designee
Rationale:
New Hire
Recommendation: Discuss, consider and take any action necessary to approve the contract for Jeff Uchtman as presented.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the contract for Jeff Uchtman as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Goals:
Discussion:
Administrator Polk reviewed the ESUCC coop purchasing report, titled ESU 07 2022-23 Sales Savings by School.
Director Ostmeyer provided the Professional Department and the Print Shop updates. The Print Shop purchased a new copier and the copier will be installed soon. Director Clay provided the Board with information regarding the High Needs Autism program. The cost estimate of the program and school district approval is under discussion. Should the program become approved, there will be a soft start of the program in 2024-2025 which will include up to five students. There will be a need to remodel part of the South building to accommodate the program permanently. Schools who are interested will be asked to commit as early as December 2023. Director Ellsworth provided an update on cyber security. Director Ellsworth discussed ransomware and the need for redundant internet for many school districts. |
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10.1. Goal Update
Speaker(s):
Administrator or Designee
Rationale:
Goals - Attached for your Review
Attachments:
()
Goals:
Discussion:
Director Ellsworth and board member Gary Wieseler updated the Board regarding their visit to the Howells-Dodge Board Meeting.
Board Vice President Jack Youg and board members Bob Arp and possibly Richard Luebbe will join Administrator Polk at the Columbus Public Schools Board Meeting on November 13, 2023 at 5:30pm. If we receive confirmation from the Humphrey Superintendent, Director Clay and Board Secretary Jennifer Miller will attend the Humphrey Board Meeting on November 13, 2023. |
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10.2. Services Update
Speaker(s):
Administrator or Designee
Rationale:
SIMPL Update - 2023-2024 Service Plan
Items inside this item include visit updates, quarterly report, director reports, etc.
Attachments:
()
Discussion:
Administrator Polk reviewed the attached 2023-2024 Service Plan with the board.
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10.3. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
HVAC Project:
Attachments:
()
Discussion:
Administrator Polk provided an update on the HVAC project including the timeline. Prior to the start of the project, it is required to find out if asbestos materials are present in the ESU 7 North Building. There will be a Buildings and Grounds Committee meeting scheduled in November to continue discussions on the upcoming projects.
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11. Committee Reports
Speaker(s):
Committee Chair
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11.1. Buildings and Grounds Committee Report
Speaker(s):
Administrator or designee
Rationale:
Reports of Building and Grounds Committee activities and discussion will take place during this item.
The next Buildings and Grounds Committee meeting needs to be scheduled.
Discussion:
The next Buildings and Grounds Committee Meeting is scheduled on November 9, 2023 at 3:30pm.
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11.2. Negotiations Committee Report
Speaker(s):
Negotiations Committee Chair
Rationale:
Reports of activities and discussions from the Negotiations Committee will take place during this item.
Discussion:
The Negotiations Committee update was provided.
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11.3. Administrator Evaluation Committee Report
Speaker(s):
Administrator Evaluation Committee Chair
Rationale:
A report of activities from the Administrator Evaluation Committee will be given during this item.
Evaluation Timeline: - August: Evaluation Committee Chair and Administrator review Evaluation Tool and Evalluation Policy/Procedures. - September: Full Board is provided a paper copy of the evaluation questions. - October: Administrator sends digital evaluation and evaluation resources to the Evaluation Committee Chair in the first week of October. The chair then forwards on to full Board for completion by October Board Meeting. Board will send their completed evaluation tool to the Evaluation Committee prior to the October Board Meeting. Administrator completes Evaluation Tool as self-assessment and sends it to Evaluation Committee Chair on or before October 31. - November: Committee Chair will send the completed Administrator self-assessment to the full Board after November 1. Evaluation Committee compiles results of full Board completed evaluations prior to the November Board Meeting. - December: Evaluation Committee meets prior to December Board Meeting to review with Administrator the results of evaluation. Report to full Board in December Board Meeting following Closed Session requirements with Administrator present. - January: Confirm Evaluation Committee members. Administrator provides Evaluation Committee with goals and shares with Board at January Board Meeting.
Attachments:
()
Discussion:
The board was sent the evaluation survey by the Evaluation Committee Chair, Marni Danhauer. The deadline to complete the evaluation survey was prior to the October board meeting.
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12. Conference Report
Speaker(s):
Conference Attendees
Rationale:
Conference Attendees will report on their learnings.
Attachments:
()
Discussion:
Board President Doug Pauley and board member Bob Arp provided an update for the NASB Area Membership Meeting.
Administrator Polk provided an update on the AESA Educators' Call to Action, including the visit with each United States Representative. Administrator Polk provided an update on the AESA Central Region Symposium. Board member Bob Arp attended a Non-Profit Association of the Midlands Board Masters and provided an update. |
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13. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 7:10pm.
Minutes respectfully submitted by Linda Shefcyk, Treasurer to the ESU 7 Board. |
