November 16, 2023 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via livestream on YouTube. On the agenda is a place for public comment. Those attending in-person that wish to address the Board during this time must complete an Intent to Submit Public Comment form available near the room entrance prior to this point in the agenda. Those attending virtually must have registered online prior to 12:00 pm in order to receive the Zoom meeting link.

Speakers may offer objective criticism of school operations and programs; however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks anyone wishing to communicate a complaint of this nature to follow the proper administrative process in Board policy KL (Public Complaints). This information is available near the room entrance and on the District website.

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: Erin Cramer
PLEDGE OF ALLEGIANCE: Erin Cramer

Description:  Changes to the agenda after posting on November 10, 2023 will be acknowledged:

Added Attachments-
*17.2-Nov. '23 Enrollment Totals

RECOMMENDED MOTION-AGENDA APPROVAL
I move that the Board approve the agenda as modified.

Description:  This standing agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students.  

Description:  This standing agenda item is for the Board to receive a monthly report from the Superintendent.

Description:  This standing agenda item is for the Board to receive regular reports from the Director of Teaching & Learning regarding the Student Success Act, Curriculum, Instruction, Professional Development, Grants and other topics relating to student services. The November report will include a review of the district's 2022-23 At-A-Glance School and District Profiles and Accountability Details and the Student Investment Account annual report. 

Description:  This standing agenda item is for the Board to receive the monthly financial report from the Director of Business & Fiscal Services and other information relating to that department.

Description:  TAG Coordinator Sophia Duerst will provide a brief overview of the district's Talented and Gifted program. 

Description:  The Director of Human Resources will review the summary report from exit interviews conducted for the 2022-2023 school year. 

Description:  This standing agenda item is to receive regular reports from Licensed and/or Classified Union representatives. 

Description:  This standing agenda item is for reports from the Stayton City Council Liaison, David Patty. 

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the room's entrance and on the District's website. Those who have completed an Intent to Submit Public Comment form will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.

To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS

Description:  To make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any board member before a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meeting are submitted for Board review and approval. The 9/6/23 special session minutes were omitted from the October consent agenda and have been included here for approval. 

Description:  School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. Changes in licensed staff since the last board meeting are indicated below and on the attachment. Only new hires require board approval.

New Hires (Board Action Required)
Jeri Jones- Director of Special Programs (Interim for remainder of '23-'24)
Resignations 
Brittney Spencer-Director of Special Programs

Description:  RECOMMENDED MOTION-CONSENT AGENDA
I move that the Board approve the Consent Agenda as [presented] [modified].

Description:  These policy edits were presented for a first reading last month and are presented for a second reading and possible adoption. 

IIA- Instructional Resources/Instructional Materials (Mackenzie)
JGAB- Use of Restraint and Seclusion (Mark)
KL-Public Complaints  (Erin)
LBEA-Resident Student Denial for Virtual Public Charter School Attendance (Mackenzie)

Description: 

The Oregon School Boards Association is organized as one general state association with up to 24 regionally elected representatives established across 14 geographic regions to support member participation and representation. 

This year, NSSD has the opportunity to vote for four positions in the Marion Region and two resolutions. Information regarding the candidates has been included. Information regarding the resolutions and bylaws is available via links. The ballot includes the following: 
OSBA Board of Directors Position 11 
Ashley Carson-Cottingham (Salem/Keizer)
Jeffrey Crapper (WESD) 
OSBA Board of Directors Position 12 
Alonso Oliveros is running unopposed 
OSBA Legislative Policy Committee (LPC) Position 11 
Maria Hinojos Pressey is running unopposed
OSBA Legislative Policy Committee (LPC) Position 12 
Osvaldo Avila (Salem/Keizer
Merle Stutzman (North Marion)
Resolution 1 creates the OR Rural School Board Members Caucus and designates a seat on the OSBA Board of Directors and LPC.
Resolution 2 adopts the proposed amendments to the OSBA Bylaws.

POSSIBLE MOTION-OSBA BOARD OF DIRECTORS
I move that the Board cast a yes vote for [Ashley Carson-Cottingham] [Jeffrey Crapper]  OR [abstain from voting] for Position 11 on the OSBA Board of Directors. 

I move that the Board [cast a yes vote] [cast a no vote] [abstain from voting] for Alonso Oliveros for Position 12 on the OSBA Board of Directors.

POSSIBLE MOTION-OSBA LEGISLATIVE POLICY  COMMITTEE
 I move that the Board [cast a yes vote] [cast a no vote] [abstain from voting] for Maria Hinojos Pressey for Position 11 on the OSBA Legislative Policy Committee. 

I move that the Board cast a yes vote for [Osvaldo Avila] [Merle Stutzman]  OR [abstain from voting] for Position 12 on the OSBA Legislative Policy Committee.

POSSIBLE MOTION-OSBA RESOLUTIONS
I move that the Board [supports] [opposes] OSBA Resolution 1 as stated above. 

I move that the Board [supports] [opposes] OSBA Resolution 2 as stated above. 

Description:  This standing agenda item is for the board to receive reports and discuss the ongoing strategic planning process. 

Description:  This standing agenda item allows the Board to collectively reflect upon statements made during public comment or topics covered during the meeting and to share announcements or reports of their board-related activities.

Board Greeter for Next Month:

Description:  A list of the field trips taken and/or scheduled since the start of the school year has been included in the board packet. New trips scheduled since the last board meeting are highlighted in yellow. Overnight stays are indicated in red.  

Description:  Total student enrollment in the district as of November 13, 2023 is 2100. The attachment includes breakdowns by grade and numbers from previous months. It was discovered that some of the numbers on the October report were incorrect, so those have been corrected and are indicated in green. In addition, enrollment numbers for Options Academy have been split up to show how many are attending virtually versus in-person at Locust St. Academy. That is now reflected in the report and backdated to show the numbers for October as well. 

Mari-Linn: 165
Sublimity: 353
Stayton Elementary: 356
Stayton Intermediate/Middle: 449
Stayton High: 662
Options Academy-Virtual: 64
Options Academy-Locust Street Academy: 51

Description:  A list of possible future agenda items is attached.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

December 4, 2023: Soup with the Supt. (translated into Espanol)
5:30-6:30 ~ Stayton Elementary School

December 14, 2023: Regular Session Board Meeting 
6:00 pm ~ Santiam Meeting Room

Upcoming Education-Related Observances
 12/2/23-Special Education Day

Description:  Estimated at 8:45