February 16, 2023 at 6:00 PM - Regular Session
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1. CALL REGULAR SESSION TO ORDER
Description:
The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via livestream on YouTube. On the agenda is a place for public comment. Those attending in-person that wish to address the Board during this time must complete a public comment request available near the room entrance prior to this point in the agenda. Those attending virtually must have registered online prior to 4:00 pm in order to receive the Zoom meeting link.
Speakers may offer objective criticism of school operations and programs, however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks anyone wishing to communicate a complaint of this manner to follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website. ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: ALISHA OLIVER PLEDGE OF ALLEGIANCE: ALISHA OLIVER |
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2. AGENDA APPROVAL
Description:
Any changes to the agenda after posting on February 10, 2023 will be acknowledged:
Added Attachments- *5.1-2023 January Classified In-Service Sessions At-A-Glance *5.3-Debt Service Report Feb '23 & Financial Board Report_Jan2023 *7/1-01.19.23 Regular Session Minutes-DRAFT *7.2-Feb '23 Licensed Staff Board Report RECOMMENDED MOTION-AGENDA APPROVAL I move that the meeting agenda be approved as modified. |
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3. SPOTLIGHT
Description:
This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District.
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3.1. Classified Staff Appreciation Week
Description:
The Board will adopt a motion signifying that NSSD will proclaim March 6-10, 2023 as Classified Employee Appreciation Week.
RECOMMENDED MOTION: RESOLUTION #021623A Now, therefore, be it resolved that the North Santiam School District Board of Directors proclaims March 6-10, 2023 to be CLASSIFIED EMPLOYEE APPRECIATION WEEK
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3.2. School Spotlight: Stayton Elementary School/Wendy Moore
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4. STUDENT BUSINESS
Description:
This agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students.
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5. REPORTS
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5.1. Instruction/Student Services Report: Nicole Duncan
Description:
This will include a review of the Student Investment Account quarterly report as well as surveys from the recent classified and certified staff professional development days.
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5.2. Superintendent's Report: Lee W. Loving
Description:
This standing agenda item is for the Board to receive a monthly report from the Superintendent.
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5.3. Business Director's Report: Rhonda Allen
Description:
This standing agenda item is for the Board to receive the monthly financial report from the Business Director as well as other information relating to that department.
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5.4. Licensed Union Report
Description:
This standing agenda item is to receive regular reports from the Licensed Union representatives.
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6. PUBLIC COMMENT
Description:
The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Those who have completed a public comment card will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.
To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS |
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7. CONSENT AGENDA
Description:
In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated. Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.
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7.1. Approval of Meeting Minutes
Description:
The minutes from the January 2023 meetings are submitted for Board review and approval.
In addition, it has been discovered that meeting minutes from the March 4, 2021 Special Session were never presented to the Board for review. They are now presented for official approval. |
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7.2. Approval of New Hires
Description:
School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. Changes in licensed staff since the last board meeting are indicated below and on the attachment. Only new hires require board approval.
New Hires (Board Action Required) n/a Resignations David Bolin, Assoc. Supt. Retirements n/a
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7.3. Action on Consent Agenda
Description:
RECOMMENDED MOTION-CONSENT AGENDA
Motion that the Board approve the Consent Agenda as [presented] [modified]. |
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8. UNFINISHED BUSINESS
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8.1. Budget Committee Calendar Approval: Rhonda Allen
Description:
The proposed Budget Calendar was presented during the January 19, 2023 meeting. It is now submitted for board approval.
RECOMMENDED MOTION: BUDGET CALENDAR I move the Board approves the 2023-24 District Budget Calendar as [presented] [modified].
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8.2. Budget Committee Applications
Description:
This time is set aside to review any applications received for the open NSSD Budget Committee.
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8.3. Policy Updates/Second Reading
Description:
The following policies were presented for a First Reading in the previous month's meeting. They are being presented for a Second Reading and possible adoption. Policies identified with an -AR (Administrative Regulations) are detailed directions governing the operation of schools and do not require board approval.
Policies Requiring Board Action: GBNAA/JHFF-Suspected Sexual Conduct w/Students & Reporting Reqs >entirely replace previous JHFF policy with new one and add code GBNAA GBNAB/JHFE-Suspected Abuse of a Child, Reporting Reqs >entirely replace previous JHFE policy with new one and add code GBNAB IB- Freedom of Expression >accept suggested revisions IGBB- Talented & Gifted Program >accept suggested revisions IGBBC- Talented & Gifted Programs & Services >delete policy IGBBA-Identification-Talented & Gifted Students >accept suggested revisions IGBHA- Alternative Education Programs >accept suggested revisions Policies for Board Notification Only GBNAB/JHFE-AR1-Reporting of Suspected Abuse of a Child >entirely replace previous JHFE-AR policy with new one and add code GBNAB GBNAB/JHFE-AR2-Reporting of Suspected Abuse of a Child (form) >add as new (remove reporting form from AR1 and label as AR2) IGBBA-AR-Appeal Procedure for TAG Student Ident. & Placement >delete policy IGBHA-AR1-Evaluation of Alternative Education Programs >entirely replace the existing policy with new one RECOMMENDED MOTION-POLICY UPDATES I move that the Board approve the policy modifications as [presented] [modified]. |
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9. RECESS TO EXECUTIVE SESSION ORS
Description:
The Board of Directors will now meet in executive session pursuant to (ORS 192.660(2)(b)) -Complaints Against Staff and (ORS 192.660(2)(f))- records that are exempt by law from public inspection. Representatives of the news media and designated staff shall be allowed to attend the executive session other than those held relating to labor negotiations or student records. All other members of the audience are asked to leave the room and the sound will be turned off for those viewing virtually.
Representatives of the news media are specifically directed not to report on or otherwise disclose any of the deliberations or anything said about these subjects during the executive session, except to state the general subject of the session as previously announced. No board action may be made in executive session. At the end of the executive session, we will return to open session and welcome the audience back into the room and turn the sound back on for those online. |
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10. RETURN TO OPEN SESSION
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11. NEW BUSINESS
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11.1. Motion Based on Executive Session
Description:
This agenda item is reserved for the Board to take action on the topic discussed in the Executive Session.
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11.2. Policy Updates/First Reading
Description:
These policy edits were recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They are presented for a first reading and will be brought back in the following month for a second reading and possible adoption.
BBBA-Board Member Qualifications CB-Superintendent CBC-Superintendent's Contract IK-Academic Achievement JFCJ-Weapons in Schools |
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12. RECURRING ITEMS
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12.1. Community Engagement
Description:
This standing agenda item is for the Board to continue discussing the process of increasing the engagement of parents and the greater community in our schools.
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12.2. Board Reflection
Description:
This standing agenda item has been added to allow the Board to collectively reflect upon statements made during public comment or topics covered during Reports.
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12.3. Board Reports/Announcements
Description:
This item is for things such as reports from board members (E.g. conferences or community events they attended) or to request volunteers for upcoming activities.
Board Greeter for Next Month: Chamber Greeters NSSD Board Rep: Possible Future Agenda Items: |
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13. INFORMATION ONLY
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13.1. Field Trip Report:
Description:
A list of the field trips taken and/or scheduled since the start of the school year has been included in the board packet. New trips scheduled since the last board meeting are highlighted in yellow. Any overnight stays are indicated in red.
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13.2. Student Enrollment:
Description:
Current enrollment is approximately 2,151 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location.
Mari-Linn: 184 Sublimity: 359 Stayton Elementary: 355 Stayton Intermediate/Middle: 452 (SIS: 186 SMS: 266 ) Stayton High: 672 Options Academy: 129
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13.3. Future Agenda Items:
Description:
A list of possible future agenda items is attached as part of the board packet. Board members may request that additional items be posted to this list.
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13.4. Upcoming Board Events & Activities:
Description:
Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us
Regular Session Board Meeting: February 16, 2023 6:00 pm ~ Stayton Elementary School Regular Session Board Meeting: March 2, 2023 5:30 pm ~ District Office/Santiam Room Regular Session Board Meeting: March 16, 2023 6:00 pm ~ Mari-Linn School |
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14. ADJOURN
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Time:
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