June 18, 2020 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe, with the exception of the Executive Session under agenda item #9. Due to the gathering restrictions still in place for public schools under Gov Brown's Executive Orders 2020 & 2016, this meeting is being held remotely via Zoom (link below). Public comment may be submitted in advance at 1155 N 3rd Ave, Stayton, OR 97383 or via email to communications@nsantiam.k12.or.us. Live comments will not be accepted during the meeting. 

(This link is also being used for the Budget Hearing/Special Session that will precede this meeting and occur at 5:30 pm)
Join Zoom Meeting
https://zoom.us/j/7573759912

Meeting ID: 757 375 9912
Password: 264994

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT/ABSENT: Mike Wagner

PLEDGE OF ALLEGIANCE: Mike Wagner

Description:  Any changes to the board packet after posting on June 12, 2020 are noted below:

Added Agenda Items-
•5.3-Principals' Reports
•5.4-Assoc Supt Report/TELL Survey
•7.2-Appropriation Transfer within 2019-20 Budget

Added or Revised Attachments to Board Packet-
 •5.2- May 2020, 2019-20 Board Financials, Food Service 2019-20  & Appropriation Transfer Resolution #061820F for 19.20
• 6.1-05.21.20 minutes-draft
• 7.1-2020-21 Proposed Budget, Resolutions 061820A-D & GASB Resolution 061820E

Description:  MOTION- APPROVAL OF THE AGENDA 
Motion that the Board approves the agenda as modified.

Motion Made By:
Vote:

Description:  Public comment was requested in advance in writing or vial email. Any submissions that have been received will be read at this time.  

Description:  The May 2020 Financials have been included in the Board packet. Jane will be available for questions and will also be presenting a request for a resolution for an Appropriation Transfer in the 2019-20 Budget (Resolution 061820F) to be approved under (7) New Business.

Description:  Principals will give a final report on their schools for 2019-20. In addition, a statement will be read of individuals who have acknowledged by fellow staff and building principals as going "Above and Beyond" during the school closure. 

Description:  The District recently conducted its annual TELL (teaching, Empowering, Leading & Learning) survey with Licensed staff and Dave Bolin will give a brief overview of the results.

Description:  The Community Engagement Committee is a sub-committee of the NSSD Board of Directors made up of NSSD staff and two board members. Tass Morrison is the committee chair and Alisha Oliver is a member of the committee. The committee meets monthly and this item is for a monthly report of meeting minutes and/or activities. This month's report will focus on the Board's video messaging public communication plan. 

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meeting are submitted for Board review and approval. 

Description:  School boards must approve the hiring and annual renewal and non-renewal of the Licensed staff contracts. Any chances in Licensed staff since the last board meeting are listed below. Only new hires require board approval; building transfers, resignations and retirements are for information only.

New Hires (Board Action Required)
Kylie Sperling - Stayton Intermediate
Resignations 
Danielle Ackerman - Stayton Intermediate
Leave of Absence for 2020-21: 
Larissa Robbins - Stayton Elementary

Description:  MOTION-APPROVAL OF THE CONSENT AGENDA
Motion that the Board approve the Consent Agenda including; 6.1-Minutes from the May 21, 2020 Regular Session and 6.2 New hire - Kylie Sperling

Motion Made By:
Vote:

Description:  Business Director Jane Nofziger will be reviewing the budget information and motions during the NSSD Budget Hearing (5:30 pm) that precedes this Regular Session. Meeting minutes from the June 4, 2020 Budget Committee meeting as well as the budget message power point presentation are included in the materials for that meeting and are available by copying and pasting this link:   https://v3.boardbook.org/Public/PublicAgenda.aspx?ak=1000581&mk=50380298

The Budget Committee voted on June 4, 2020  to approve the 2020-21 budget and it is now presented to the Board of Directors to be adopted either as presented or with changes as voted on by a quorum.

MOTION-ADOPTION OF THE 2020-21 BUDGET
Motion that the Board approves Resolutions No. 061820A- Adopting the 2020-2021 Budget in the amount of $42,619,745.00; No. 061820B- Making Appropriations; No. 061820C-Imposing the Tax Rate; No 061820D- Categorizing the Tax; and GASB Resolution No 061820E to make designations for 2019-20 ending fund balances and revenues for specific uses in 2020-21.  

Motion Made By: 
Vote: 

Description:  MOTION-RESOLUTION 061820F-APPROPRIATION TRANSFER FOR 2019-20 BUDGET
Be it resolved that the Board of Directors approves the Transfer of Appropriations between functions as follows within the 2019-20 NSSD Budget: 
 
Decrease Fund 100, Function 2000 Instructional Support by $100,000
Increase Fund 100, Function 5200  Transfers by $100,000

Motion Made By:
Vote:

Description:  Assoc Supt Dave Bolin will be joined by some members of the Social Studies Curriculum Adoption Committee to present their process for reviewing curriculum options and their findings/ recommendation.

POSSIBLE MOTION-SOCIAL STUDIES CURRICULUM ADOPTION
Motion that the Board approve the adoption of the new Studies Weekly curriculum for grades K-5 and McGraw Hill curriculum for grades 6-12 as presented.

Motion Made By:
Vote: 

Description:  The NSSD Board must approve the meeting calendar for July 2020-June 2021

POSSIBLE MOTION-7/20-6/21 MEETING CALENDAR
Motion that the Board approves the July 2020-June 2021 meeting calendar as [presented] [modified].

Motion Made By:
Vote:
 

Description:  1) The current version of BoardBook is expiring on June 30, 2020. An upgraded version will go live on July 1, 2020. Board members will receive training prior to the July 16, 2020 meeting date.  

2) OSBA Virtual Summer Board Conference on July 11 from 8am -12 pm

Description:  The School Board will now meet in Executive Session as pursuant to ORS 192.660 (2)(i)-Performance Evaluations for the purpose of discussing Supt. Gardner's annual evaluation. Any members of the public or staff members who have joined the Zoom meeting will be removed. No official decisions/motions may be made in Executive Session and when the discussion is concluded, the Board will return to open session and allow the public back into the Zoom meeting. 

Description:  The Board will now re-enter into Regular (open) Session and the public will be allowed back into the Zoom meeting.

Description:  The Board will have reviewed the Superintendent's evaluation with Andy Gardner during the Executive Session.  In order to extend his contract (with any changes to salary and benefits), the Board must approve a contract extension.

MOTION-APPROVAL OF CONTRACT EXTENSION
Motion that the Board approve a one year extension to the current Superintendent's Contract with a yearly salary of $ ______________________ for 2020-21.

Motion Made By:
Vote:

Description:  Time: