March 15, 2018 at 6:00 PM - Regular Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to observe. On tonight’s agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment card and present it to the Board Secretary, Tonia Whisman. These orange cards are available on the table at the door. Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.


ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: Garrett Trott

PLEDGE OF ALLEGIANCE: Garrett Trott

Description:  Any changes to the agenda after the posting on March 9, 2018 will be listed below:

Added Agenda Items: 
•9.2 - Memorandum of Agreement
•9.3 - 2018-19 School Calendar

Deleted Agenda Items: 
4.1 (previously) United Way Check Presentation - rescheduled for April

New Attachments:
•7.3 -2017.18 February Financial Report
•9.1 -Savings Growth Plan Info
•9.1 -Oregon Savings Growth Resolution #031518A
•9.2 - Article 1 MOA
•9.3 -2018-19 School Calendar-draft
•9.4 - KBA-AR Public Records
•9.4 - KL-Public Complaints
•9.4 - KL-AR3-Appeal to the Deputy Superintendent of Public Instruction
•9.4 - GCBDA/GDBDA-AR 6 Designation Notice
•9.4 - GCVDA.GDBDA-AR 4 Eligibility Notice

Description:  MOTION-APPROVAL OF THE AGENDA
Motion that the Board approves the agenda as modified.

Motion Made By:
Vote:

Description:  Chemeketa Community College Board member, Ken Hector, will be present to introduce himself to the NSSD Board and to share a few thoughts about their partnership with our K-12 schools.

Description:  Jeri will share with the Board what's been happening at Mari-Linn. 

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint is available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District website.  If there is anyone in attendance at this time, who has filled out a public comment card and wishes to address the Board, please step forward and state your name and address.

Description:  Stayton HS ASB President and NSSD Student Board Rep, Bradley Phelps, will give a report on Stayton High School.

Description:  Bradley will discuss the Oregon Student Voice report that was released this week surrounding student opinions on schools and solutions to the problems we face in the education system.

Description:  Andy will give the Board an oral report regarding the district and any legislative issues surrounding education. He will also discuss the City of Stayton's  Vertical Housing Development Zone proposal. 

Description:  Dave will present information about The Devereux Students Strengths Assessment (DESSA) tool that  NSSD has begun utilizing for grades 4-8. He is currently developing systems to include grades K-3 as well. It was originally developed by the Devereux Center for Resilient Children as the assessment portion of Aperture Education’s Evo Social/Emotional Assessment and Intervention System. It is a standardized, strength-based measure of the social and emotional competencies of children in kindergarten through 8th grade.

Description:  The February financial report  has been included in the Board packet for review prior to the meeting. Jane Nofziger will be present to answer any questions. 

Description:  CE Committee Chair, Tass Morrison, will review the meeting minutes from the most recent meeting.

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the last meeting have been included in the Board packet for review and approval.

•  February 15, 2018-Regular Session Minutes

Description:  The Licensed Report has been included.

New Hires (Board approval needed): 

For information only:
Resignations:
Rebecca Needham - 4th grade/Mari-Linn
Mary Nice - 4th grade/Stayton Intermediate
Crystal Olson - Language Arts/Stayton HS
David Rafetto - .5 Spanish/Stayton HS
Dodi Holm - 1st grade job share/Stayton Elementary

Status Change
•Debi Brazelton will move from the Vice-Principal position at SHS to Director of HR effective 7/2018
•Megan Schielder will move from 4th grade (job share) at SIS to 7/8th Language Arts (.5 FTE) effective 8/2018

Retirements:

Description:  MOTION-APPROVAL OF THE CONSENT AGENDA
Motion made that the Board approve the items  listed in the Consent Agenda as presented, including 8.1-minutes from the February 15, 2018-Regular Session. 

Motion Made By: 
Vote:

Description:  Business Director, Jane Nofziger, will explain the benefits of the Oregon Savings Growth Plan 457 and request that the Board make a motion to adopt the plan for the North Santiam School District. 

MOTION-OR Savings Growth Plan
Motion that Board approve a motion that North Santiam School District be included into the State of Oregon Deferred Compensation Plan, also known as the Oregon Savings Growth Plan 457. 

Motion Made By:
Vote: 

Description:  This MOA was previously agreed upon by both parties but requires Board action and signatures. Teri Butler will be present to answer any questions. 

MOTION-MOA - ARTICLE 1
Motion that the Board approves Memorandum Of Agreement between NSSD and Oregon School Employees Association Chapter 122 concerning Article 1 Recognition, Section 1.3.

Motion Made By:
Vote:

Description:  The final draft of the proposed 2018-19 NSSD school/staff calendar will be presented to the Board for approval. 

MOTION-SCHOOL CALENDAR APPROVAL
Motion that the Board approves the 2018-19 NSSD school/staff calendar as presented.

Motion Made By:
Vote:

Description:  The following updates are recommended by OSBA and are presented for a First Reading. All non-Administrative Regulation policies will be submitted as presented or modified at the April meeting for final approval. 

KBA-AR - Public Records
The edits provide more clarity regarding the process for requesting records. 

KL- Public Complaints
KL-AR3 - Appeal to the Deputy Superintendent of Public Instruction
The edits more clearly describe the process for resolving complaints.

GCBDA/GDBDA-AR-4 - FMLA/OFLA Eligibility Notice to Employee
GCBDA/GDBDA-Designation Notice - FMLA/OFLA
Both policies were updated by Human Resources to match the District's current practices. Teri Butler will be present to explain the changes and answer any questions. 

Description:  The Superintendent Evaluation time-line has been attached for the Board's information. A blank version of the eval form has also been included for reference.  The Board will review the new format for completing the survey in Google Forms and discuss who will be compiling and submitting the final scores. 

Description:  The following donations were received since the last Board meeting.

• Bill Lindsey - musical instruments to the Stayton Middle School band program

Description:  A list of field trips from Sept 2017 through March 2018 has been attached to the Board packet.  All new trips added since the last report are highlighted in yellow and overnight stays are indicated in red. 

Description:  Current enrollment as of March 09, 2018, is approximately 2262. 

School
Mari-Linn- 217   
Sublimity- 364   
Stayton Elementary- 399
Stayton Intermediate/Middle- 597
       SIS-221  SMS-376    
Stayton High- 685   
Total    2262 
Net Change From Last Month: -1

Description:  Community wide events, high school athletics, and district-wide information can be found on the following websites:

www.staytonevents.com
www.nsantiam.k12.or.us

March 17, 2018 - OSAA State Dance Championships
2:30 pm @ Veteran's Memorial Coliseum

March 26-30, 2018 ~ Spring Break

April 19, 2018 -  Regular Session
6:00 pm at Sublimity Elementary School 

April 21, 2018 - Board Work Session/OSBA ~ Distributed Leadership
9:00 am - 12:00 pm

Description:  A list of future agenda items has been attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Time: