June 21, 2018 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe. On the agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment card and present it to the Board Secretary, Tonia Whisman. These orange cards are available on the table at the door. Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.


ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT/ABSENT: Garrett Trott
Alisha Oliver will be absent with prior notice. 

PLEDGE OF ALLEGIANCE: Garrett Trott

Description:  Any changes to the board packet after posting on June 15, 2018 are noted below:

Added Agenda Items-
• 11.3- 2018-2020 Licensed Agreement
• 13.1 - Donation Acknowledgments

Added or Revised Attachments to Board Packet-
• 8.3- June 2018 AVID Board Presentation (added)
• 8.4- 06.07.18 CE Committee Meeting Minutes
• 9.1- 05.17.18 Meeting Minutes (revised)
• 9.2- June 2018 Licensed Report
• 11.1 - Resolution Adopting Budget 18.19, GASB 54 Resolution, Appropriation Transfer Resolution
• 11.3-2018-2020 Licensed Agreement

Description:  MOTION- APPROVAL OF THE AGENDA 
Motion that the Board approves the agenda as modified.

Motion Made By:
Vote:

Description:  This time is set aside for special presentations that are not recurring agenda items.

Description:  The following individuals or organizations have been selected to Board Awards by the Community Engagement Committee:

Services Integration Team: Community Partnership Award. The award will be officially presented by Andy Gardner and Tass Morrison to the SIT at a celebration at Santiam Hospital on June 22. 

Teri Butler will be acknowledged by the Board for her 32 years of service to the District.

Description:  The board will take a brief recess for refreshments to celebrate the Board Award recipients

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the Board's Executive Assistant, or from the North Santiam School District website.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Bradley Phelps will be present to give a final report about SHS for 2017-18.

Description:  Andy will give the Board an oral report on the District and legislative issues affecting education. 

Description:  Jane will be in attendance to answer any questions on the financial report for May. 

Description:  Dave will present summary data from the school sections of the parent surveys. There will also be an opportunity for Board members to ask questions of school principals. 

In addition, Vicky Storey will be presenting a report on AVID.

Description:  CE Committee Chair, Tass Morrison, will review the meeting minutes from the June 7, 2018 meeting. In addition, she summarize some key points from the Board and District level questions from the parent survey. 

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the May Board Meeting have been attached for Board review and approval. 

•  May 17, 2018-Regular Session Minutes

Description:  The list of licensed staff changes since the last Regular Session has been included in the board packet. 

New Hires (Board Action Required) :
Megan Peetz - SES/1st grade job share
Emerson Carl - SES/1st grade
Megan Newquist - SHS/Special Ed Teacher

Resignations (for information only):
Andrea Parra - SHS/Counselor
Taryn Wold - SUB/5th grade
Ben Comstock - SUB/1st grade

Transfers (For information only):
Vicky Storey is transferring from ISST to become the Vice Principal at SHS

Description:  MOTION-APPROVAL OF THE CONSENT AGENDA
Motion that the Board approve the Consent Agenda including; 9.1-Minutes from the May 17, 2018 Regular Session and 9.2 New hires - Megan Peetz, Emerson Carl and Megan Newquist.

Motion Made By:
Vote:

Description:  The Board needs to approve the following designations and authorizations annually according to Oregon State statute:
•  Chief Administrative Officer-Andy Gardner
•  District Clerk-Andy Gardner
•  Deputy Clerk-Jane Nofziger
•  Legal Counsel-Garrett, Hemann, WESD 
•  Official Auditors for School Year- Accuity, LLC
•  Budget Officer-Andy Gardner
•  Custodian of Funds-Jane Nofziger
•  Depositor for School Funds-LGIP, Columbia Bank 
•  Facsimile Signatures-Andy Gardner, David Bolin and Jane Nofziger
•  Inter-Fund Borrowing Within Fiscal Year-Jane Nofziger

Description:  The Board needs to approve the following authorizations annually according to Oregon State statute.
These grants include the following but are not limited to:
•  Title Grant Applications
•  NCLB/eCIP Consolidated Grant Applications
•  ESEA Grant Applications
•  All State and Federal Grant Applications
•  All Non-Profit Grant Applications

Description:  MOTION TO APPROVE ORGANIZATIONAL AGENDA ITEMS
Motion that the Board approves Organizational Agenda Items; 10.1-Designations and Authorizations, 10.2-Grant and Consolidated Sub-Grant Authorizations and 10.3-2018-2019 Board Meeting Calendar

Motion Made By:
Seconded By:
Vote:

Description:  Jane will be reviewing the budget information and motions during the Budget Hearing. The resolutions are also attached as part of the regular session board packet.

MOTION-APPROVAL Of THE 2018-19 BUDGET
Motion that the Board approves Resolutions No. 062118A- Adopting the 2018-2019 Budget in the amount of $38,169,002; No. 062118B- Making Appropriations; No. 061517C-Imposing the Tax Rate and 062118D- Categorizing the Tax

Motion Made By: 
Vote: 
Motion that the Board approves Resolution No 062118E to make designations for 2017-18 Ending Fund Balances and Revenues for Specific Uses in 2018-19. 

Motion Made By:
Vote:
Motion that the Board approves Resolution No 062118F to transfer appropriations between functions within the 2017-2018 budget. 

Motion Made By:
Vote:

Description:  Teri Butler will present the 2018-2020 Licensed Agreement for board approval. 

MOTION-2018-2020 LICENSED COLLECTIVE BARGAINING AGREEMENT
Motion that the Board ratifies the 2018-2020 Licensed Collective Bargaining Agreement as presented.

Motion Made By:
Vote:

Description:  Each year, a new Board Chair and Vice-Chair must be elected. The same Board member may be elected as Board Chair for no more than two successive years without a motion stating that individual continue on for additional time. 

Description:  Current Board Chair declares that nominations are open for a new Board Chair for 2018-2019:

Nomination: ________________ By:____________________
Nomination: ________________ By:____________________
Nomination: ________________ By:____________________

Current Board Chair offers last call for nominations:

Upon hearing none, the Current Board Chair declares nominations closed.

Current Board Chair calls for each board member to cast one vote:
 
All those in favor of nominee #1 -  
All those in favor of nominee #2 -  (if applicable)
All those in favor of nominee #3 -  (if applicable)

(Assuming that one member has received a majority of the votes)

Current Board Chair announces the New Board Chair.

Description:  New Board Chair declares that nominations are open for the Board Vice-Chair for 2018-2019:

Nomination:______________________ By:___________________
Nomination:______________________ By:___________________
Nomination: ______________________By:___________________

New Board Chair offers last call for nominations:

Upon hearing none, the Board Chair declares nominations closed.

Board Chair calls for each board member to cast one vote:
 
All those in favor of nominee #1 -  
All those in favor of nominee #2 -  (if applicable)
All those in favor of nominee #3 -  (if applicable)

(Assuming that one member has received a majority of the votes)

Board Chair announces the Board Vice-Chair for 2018-2019

Description:  The Board needs to review the assignment of Board members to the Community Engagement Committee. Currently Tass Morrison and Garrett Trott are members, with Tass as the Committee Chairman.  The Board Chair can choose to keep the current Board members on the Committee if they wish to continue or assign new members for 2018-2019.

Description:  The 2018 workshop will be held on Tuesday, August 14. The location is still being determined but will be within the local district service area. The Board needs to determine who will be presenting the Board's goals and putting together the presentation. The 2016-2019 Board Goals and 2017-2018 Board Goal Strategies have been attached for reference. 

Description:  Board members will share their comments and scores regarding the biennial self-evaluation survey they recently completed. 

Description:  The Board will review the proposed changes from OSBA regarding policies IICC, IGAC and IGACA and their respective AR's

IICC-Volunteers-updated language
IGAC - Teaching about Religion - delete current policy
IGAC - Religion and Schools (replaces Teaching about Religion that is proposed to be deleted)
IGAC-AR - Recognition of Religious Beliefs and Customs (proposed new)
IGACA - Recognition of Religious Beliefs and Customs - Delete
IGACA-AR - Recognition of Religious Beliefs and Customs - Delete

Description:  The following donations were made to the District since the last board meeting:

• Mr & Mrs Paul Willetts donated household items (mattress, bed frame, wood cabinet and sewing machine) for needy families. Items were distributed through the Services Integration Team. 
• Scott Neufeld donated a clarinet to the SHS band department. 
• Manning Concrete, Inc donated concrete for the SHS baseball hitting facility. 

Description:  Current enrollment as of June 13, 2018 is approximately 2228. A monthly total of NSSD enrollment by school for 9/2017-6/2018 has been included as an attachment. 

School                        Net Change from last month
Mari-Linn- 213                                     -2
Sublimity- 361                                     -2
Stayton Elementary- 399                    -2
Stayton Inter/Middle- 587                    -2
       SIS-217  SMS-370                       
Stayton High- 668                               -14
Total    2228
Net Change From Last Month:           -22

Description:  A list of field trips taken since the last board meeting has been included in the board packet.

Description:  Community wide events, high school athletics, and district-wide information can be found through the following website links:

www.staytonevents.com  
nsantiam.k12.or.us

Other upcoming board activities and events include:


July 21-22, 2018 Summer Board Conference
Riverhouse Conference Center in Bend

July 29, 2018 SummerFest 9am-3pm
Old Downtown Stayton

August 14, 2018 Leadership Team Goal Workshop 8 am-4:30 pm
Location-TBA

Description:  A list of possible future agenda items is attached to the board packet.  Board members may request that additional items be posted to this list.

Description:  Time: