March 17, 2016 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (President Mr. Drzal)
Call to Order the Thursday, March 17, 2016 Regular meeting of the Board of Education at __ p.m.
Roll Call: Ayes / Absent / Motion _A quorum must be met.

2. Closed Session  / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body; (2) Collective Negotiating Matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees; (9) Student Disciplinary; (21) Discussion of minutes of meetings lawfully closed under this Act whether for purposes of approval by the body of the minutes. Roll Call: Ayes / Nays / Absent / Motion _

2.1. Exit or Suspend Closed Session / Voice Call (A)
Move to exit or suspend closed session at __ p.m. and return to open session.
Voice Call: Ayes / Nays / Motion __

3. Resume in Public Session / Roll Call (A) (President) approx. 7:00 p.m.
Resume the regular meeting at __ p.m. Roll Call: Ayes / Absent / Motion _

3.1. Action as required / Roll Call (President)
Will come from the Board. Roll Call: Ayes / Nays / Motion __

4. Pledge of Allegiance  
The following Heineman Middle School students from the Service Club, will lead the Pledge: John Carrington-Warren, Cade Dees, Jacklyn Fiandaca, John Fiandaca, Abigail Tatosian, Brett Warren, and Vincent Wise.

5. Public Comment
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

6. Revision and Adoption of the Agenda / Voice Call (A) (President)
Move to adopt the agenda as presented (or with changes). Voice Call: Ayes / Nays / Motion _

7. Associate Superintendent's Report (Mr. Awrey)
Updates will be given at this time.

8. Curriculum & Instruction Report (Dr. Schlichter)
Updates will be given at this time.

9. Fiscal Services Report (Mr. Altmayer)
Updates will be given at this time.

10. Human Resources (HR) Report (Ms. Lombard)
Updates will be given at this time.

11. Superintendent's Report  (Dr. Burkey)

11.1. Donations, Gifts, and Grants (R)
A report is provided of the donations, gifts and grants given to the District during the month.

12. President's Report (Mr. Drzal)

13. Consent Agenda / Action / Roll Call (Mr. Drzal)
All of the following Consent Agenda items have gone through the Committee of the Whole.  Prior to adoption, revisions are presented here. Roll Call: Ayes / Nays / Motion _
Recommendation: Seeking approval and adoption of the Consent Agenda as follows: 

13.1. Minutes (A) (Mrs. Fettes)
The Board meeting minutes for approval of: Regular February 18, 2016, Committee of the Whole March 3, 2016 and Special Meeting March 3, 2016, as presented.

13.2. Closed Executive Session Minutes (A) (Mrs. Fettes)
Seeking approval of the closed executive session meeting minutes of Regular February 18, 2016, as presented during closed session.

13.3. HR Personnel and Addendum Reports (A) (Ms. Lombard)
Seeking approval of the personnel reports provided and reviewed by the Board which includes explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests as presented.

13.4. Curriculum and Instruction Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

13.4.1. Gifted Review Proposal (A) (Dr. Schlichter)
At the 3.3.16 Committee of the Whole, the C&I Committee recommended approval of the 2016-2017 School year Gifted Program Proposal.

13.4.2. Math Proposal and Materials Adoption (A) (Dr. Schlichter)
At the 2.4.18 Committee of the Whole, the C&I Committee recommended adoption of the 2016-17 school year, the math proposal and materials. The materials have been on display for more than 30 days in accordance with the Illinois School Code guidelines.

13.5. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

13.5.1. Payables (Mr. Altmayer)
At the 3.3.16 Committee of the Whole, the Finance Committee recommended approval of the payables issued as follows: Purchase Orders at $413,527.13; Imprest checks at $93,245.48; and Disbursements at $3,858,202.78, as presented.

13.5.2. Transportation Bus Bid #2016-07 (A) (Mr. Awrey, Mrs. Hooper)
At the 3.3.16 Committee of the Whole, the Finance Committee recommended approval of the Transportation Bus Bid #2016-07, awarding Midwest Transit, Option #1 price reflects an annual payment of $17,471.00 per bus x 7 units = $558,375.00 after trade. These New 2017 buses are equipped with Hydraulic Brakes and comes with a (5) five year warrantee.

13.6. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Geheren)

13.6.1. Resolution #2016-03-02 Notice of Reduction in Extra Contract Days (Ms. Lombard)
At the 3.3.16 Committee of the Whole, the HR Committee recommended approval per contract, the elimination of all extra contract days outside the standard 182 days by Resolution #2016-03-02 Notice of Reduction in Extra Contract Days.

13.6.2. Job Description - Registration Department (A) (Ms. Lombard)
At the 3.3.16 Committee of the Whole, the HR Committee recommended approval of District Registrar and Assistant Registrar job descriptions to accurately reflect their current duties and responsibilities as proposed.

13.7. Buildings & Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

13.7.1. Renewal of Authorization of Emergency Repairs (A) (Mr. Renkosik)
At the 3.3.16 Committee of the Whole, the B&G Committee recommended authorization to Administration to expend up to $25,000.00, to include emergency repairs for HVAC equipment emergency, as well as repairs  due to a sprinkler system failure, through March 17, 2017.

13.7.2. HHS Additions and Renovations Change Orders (A) (Mr. Renkosik)
At the 3.3.16 Committee of the Whole, the B&G Committee recommended approval of the proposed Change Orders to trade contractor's contracts for the HHS additions and renovations; as presented in the letter from Lamp Inc. and Wold Architects, dated 2.19.16, in total amount of $1,791.00 for Bid Release One contracts and the total amount of $881.00 for Bid Release Two contracts.

13.7.3. Bid #2016-29 Gym Floor Recoating and Refinishing (A) (Mr. Renkosik)
At the 3.3.16 Committee of the Whole, the B&G Committee recommended approval of the Gym Floor Recoating and Refinishing  Bid #2016-29, seeking award to Stalker Sports Flooring in the amount of $64,510.12. 

13.7.4. Huntley High School Furniture Procurement Adjustments (A) (Mr. Renkosik)
At the 3.3.16 Committee of the Whole, the B&G Committee recommended the HHS Furniture procurement adjustments as recommended by Lowery McDonnell Company (LMC) proposal, dated February 2, 2016, in the amount of $14,220.25.

13.7.5. Trane Company Proposal (A) (Mr. Renkosik)
At the 3.3.16 Committee of the Whole, the B&G Committee recommended approval of Trane Company's proposal letter dated February 20,  2016, for repairs of Huntley HS east chiller as outlined.

14. Items Removed from the Consent Agenda (A) (Mr. Drzal)
Items removed from the Consent Agenda are discussed separately and may require a roll call vote. Roll Call: Ayes / Nays / Motion _

15. Action Items / Roll Call (A) (Mr. Drzal)
(Action items may or may not have gone through committee and require separate action.)

15.1. Supplemental Purchase Orders and Supplemental Accounts Payable (A) (Mr. Altmayer)
Mr. Altmayer provided the Supplement Purchase Orders Report at $2,071,275.48 and the Supplemental Accounts Payable Report at $12,776.07, for approval. Roll Call: Ayes/Nays/ Motion _

15.2. Resolution #2016-03-03 Authorizing Notice of Reduction of Hours (A) (Ms. Lombard)
Administration will seek approval and adoption of Resolution #2016-03-03 Authorizing Notice of Reduction of Hours for Educational Support Personnel, pursuant to Section 10-23.5 of the Illinois School Code. Roll Call: Ayes / Nays / Motion _

15.3. Resolution #2016-03-04 Authorizing Notice of Reduction of Support Personnel (A) (Ms. Lombard)
Administration will seek approval and adoption of Resolution #2016-03-04 Authorizing Notice of Reduction of Educational Support Personnel, pursuant to Section 10-23.5 of the Illinois School Code. Roll Call: Ayes / Nays / Motion _

16. Public Comment (Mr. Drzal)

17. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion _