May 1, 2014 at 6:15 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call the Committee of the Whole meeting to order for Thursday, May 1, 2014 at __ p.m. 
A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance 
Stated at the Special meeting prior to the Committee of the Whole.

3. Academic Spotlight (Ms. Lombard)
Employee recognition that will have successfully completed their fourth (4th) continuous full-time year of service in SD158, and will enter tenure status.

4. Public Comment
As per Policy 2:230, public comment can be made during this portion of the meeting.

5. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

6. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

6.1. Student Handbooks (A) (Mr. Awrey)
Discussion: Administration is recommending the 2014-2015 student handbooks for all of the elementary schools, both middle schools, and the high school as presented.

6.2. McHenry County Regional Safe School (A) (Mr. Awrey)
Discussion: Administration is recommending renewal of the McHenry County Regional Safe School Program (Great Expectations) by Resolution for the 2014-2015 school year.

6.3. Extra-Curriculum Committee Recommendations (A) (Mr. Awrey)
Discussion: The Extra-Curriculum Committee's recommendation are listed in terms of priority; Tier 1 and Tier 2. The Extra-Curricular Committee recommends that both Tiers be approved.

6.4. Bullying Committee (R) (Mr. Moan)
Discussion: The District Committee has created a number of procedures to assist the district's teachers, administrators, parents, and most importantly, students with any bullying issues.

6.5. Orchestra (D) (Mr. Moan)
A D158 Team developed a proposed rollout of an orchestra program to begin the 2015-2016 school year. The proposal is revenue neutral for the district.

6.6. Elementary Reading Support Review (D) (Mr. Moan)
Discussion: A D158 Team conducted a review of our elementary reading support and provided recommendations for D158's elementary reading supports going forward.

6.7. Bell Times 2014-2015 (A) (Ms. Lombard)
Discussion: The proposed bell times for Chesak and Martin Elementaries suggest times to better meet the educational needs of the students and the needs of the community. Administration is recommending the proposed Chesak and Martin Elementaries 2014-2015 bell times for approval, and retaining the District's other schools, as no change.

6.8. Overnight Trip Requests 2014-2015 (A) (Mr. Awrey)
Discussion: Administration is recommending that field trips that extend beyond a 200  mile radius of school or extending overnight must have the prior approval of the Board.

7. Policy Committee (Mr. Drzal-chair, Mrs. Skaja, Mr. Troy)

7.1. PRESS Update - February 2014, Issue 84 (D) (A) (Mr. Awrey)
Discussion: The Policy Committee requested administration obtain legal counsel regarding changes to Policy 7:190 Student Discipline as recommended by PRESS. Administration is requesting the addition of new language as advised by counsel, be moved forward for first reading.

7.2. Policy 6:240 Field Trips (D) (A) (Mr. Awrey)
Discussion: Administration is requesting review of Policy 6:240 Field Trips, and seeking a recommendation from the Committee.

8. Community Relations (CR) and Student Outreach (SO) Committee (Mrs. Skaja-char, Mr. Drzal, Mr. Geheren)

8.1. Communications Plan (A) (Dr. Burkey)
Discussion: Dr. Burkey will recommend approval of the Communications Plan.

9. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

9.1. Administrator Contract Annual Review (A) (Ms. Lombard)
Discussion: Ms. Lombard will ask for the annual review of Administrator Contracts, recommending changes and approval as proposed.

9.2. Monthly Human Resources Updates (R) (Ms. Lombard)
Discussion: Ms. Lombard will report on the monthly Human Resources updates.

10. Board of Education (Mr. Drzal)

10.1. Board of Education Minutes (A) (Mrs. Fettes)
Discussion: The draft minutes of the Regular Meeting April 17, 2014 are for review, recommending approval.

10.2. Approval of Legal Counsel (A) (Dr. Burkey)
Discussion: The annual approval of list of attorneys used by the District and their rates.

10.3. Leggee Boundary Crossover (A) (Dr. Burkey)
Discussion: Leggee Elementary is continuing to see increased enrollment as has been previously discussed.. Should Leggee become full for the 2014-2015 school year, administration is recommending the Board approve administration assigning late enrollees at Leggee to other schools if necessary.

10.4. IASB Delegate Assembly (D) (A) (Mr. Drzal)          
Discussion: Possible submissions for the 2014 IASB Delegate Assembly application of a proposed statement to be presented at the Triple I Conference in November 2013.

11. Legislation Committee (Mr. Fleck -chair, Mr. Quagliano, Mr. Geheren)

11.1. Legislation Updates (D) (Mr. Fleck)
Discussion: Legislative updates will be given.

12. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck)

12.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders at $806,140.85; Imprest checks at $265,637.49; accounts payable at $1,708.96; and disbursements issued at $2,355,471.50; for review and seeking approval to move forward.

12.2. Revenue & Expenditures Report (R) (Mr. Altmayer)
Discussion: Monthly report for review and comment.

12.3. Fiscal Reports (R) (Mr. Altmayer)
Discussion: Attorney fee breakdown; Monthly fiscal update; and Paid Activity Funds

12.4. IDOT Hazardous Busing Resolution (A) (Ms. Lombard)
Discussion: Review of the Illinois Department of Transportation (IDOT) constituting a Type I, Type II and Type III Hazardous Busing. Administration is recommending continuing to transport students as identified in 105ILCS 5/29-5.2.

12.5. Signatories for Bank / Financial Accounts (A) (Mr. Altmayer)
Discussion: As per Policy 4:72, two signatories, the Treasurer and Superintendent, are required on Bank / Financial Accounts as indicated. Administration is recommending that Mark Altmayer - CFO/Treasurer and Dr. John Burkey - Superintendent be approved as signatories for all bank / financial accounts.

12.6. Notice of Appointment of School Treasurer and Treasurer's Bond (A) (Mr. Altmayer)
Discussion: The School Code specified the qualification and term lengths for Treasurer. Administration is recommending renewal of Mr. Mark Altmayer for the appointment of Treasurer  and Treasurer's Bond for the 2014-2015 fiscal year.

13. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

13.1. Huntley High School (HHS) Expansion Project (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide the HHS expansion project update, recommending procurement of the furniture, fixtures, and equipment from National Joint Purchasing Association aligned vendor or The Cooperative Purchasing Network (TCPN) discounts from a TCPN aligned vendor, for the outfitting of spaces to be occupied in the fall.

13.2. Bid #2014-42 Asphalt Replacement and Installation (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide bid results, recommending approval and award of Bid #2014-42 to Champion Paving in the amount of $26,300.00.

13.3. Bid #2014-13 Refuse and Recycle Hauling (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide bid results from Bid #2014-13 Refuse and Recycle Hauling, recommending award to MDC Environmental Services for Alternate Bid for a 3-year service contract, in the amount of $ 2,500.00 monthly cost.

13.4. Change Order Number One to Contract with Automatic Fire Protection for Fire Protection Sprinkler Pip Repairs Project (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will recommend approval of Change Order #1 with Automatic Fire Protection contract, for the sprinkler system repairs, in the amount of $756.00.

13.5. TRANE Operating Inspection Program Agreement (A) (Mr. Renkosik)
Discussion: Mr. Renkosik is recommending approval of the proposed three-year TRANE Service Agreement for air-cooled chillers as presented, at the annual cost of $4,306.00.

13.6. B&G Committee - Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Discussion: Updates provided on O&M projects.

14. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (9) Student Disciplinary; (21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by body of the minutes or semi-annual review of the minutes as mandated; and the verbatim record may be destroyed as indicated per law (5ILCS120/2.07(c)).  Roll Call: Ayes / Nays/ Absent / Motion __

14.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Move to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

15. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

16. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __