May 16, 2024 at 6:00 PM - Regular Meeting

Description:  Background: In alignment with Collaborative Vision and the DIP Strategic Objective: Comal ISD will strive to provide clean, safe, and comfortable learning facilities which enhances the education process. Annual report from Facility Services about maintenance and custodial team, sharing about the work force is structured, achievements, and upcoming summer work.

Description:  Background: The District engaged TASB Policy Services to complete a localized policy review. TASB consultant, Eric Narcisse, conducted the policy review with district and campus representatives. The in-district policy review and Board review occurred on February 8-9, 2024. The district reviewed all local polices through the lens of current practice, expectations, alignment with TEC and legal policies, and responded to questions from the TASB consultant. Overall, 42 policies were suggested for edits. Eric Narcisse returned on May 8, 2024, to present to the Board of Trustees the process and generalized outcomes. This report provides a 1st reading of suggested changes to local policies through the review process. 

The review recommended that all regulations and exhibits be moved to administrative procedures rather than policy and clarify current policy language as reflected in the following LOCAL policies:
AF(LOCAL): INNOVATION DISTRICTS
BBB(LOCAL): BOARD MEMBERS - ELECTIONS
BE(LOCAL): BOARD MEETINGS
BED(LOCAL): BOARD MEETINGS - PUBLIC PARTICIPATION
BQA(LOCAL): PLANNING AND DECISION-MAKING PROCESS - DISTRICT-LEVEL
BQB(LOCAL): PLANNING AND DECISION-MAKING PROCESS - CAMPUS-LEVEL
CAA(LOCAL): FISCAL MANAGEMENT GOALS AND OBJECTIVES - FINANCIAL ETHICS
CDA(LOCAL): OTHER REVENUES - INVESTMENTS
CH(LOCAL): PURCHASING AND ACQUISITION
CI(LOCAL): SCHOOL PROPERTIES DISPOSAL
CV(LOCAL): FACILITIES CONSTRUCTION
CW(LOCAL): NAMING FACILITIES
DBD(LOCAL): EMPLOYMENT REQUIREMENTS AND RESTRICTIONS - CONFLICT OF INTEREST
DEC(LOCAL): COMPENSATION AND BENEFITS - LEAVES AND ABSENCES
DFE(LOCAL): TERMINATION OF EMPLOYMENT - RESIGNATION
DH(LOCAL): EMPLOYEE STANDARDS OF CONDUCT
DHE(LOCAL): EMPLOYEE STANDARDS OF CONDUCT - SEARCHES AND ALCOHOL/DRUG TESTING
DIA(LOCAL): EMPLOYEE WELFARE - FREEDOM FROM DISCRIMINATION, HARASSMENT, AND RETALIATION 
EHBE(LOCAL): SPECIAL PROGRAMS - BILINGUAL EDUCATION/ESL
EI(LOCAL): ACADEMIC ACHIEVEMENT
EIA(LOCAL): ACADEMIC ACHIEVEMENT - GRADING/PROGRESS REPORTS TO PARENTS
EIC(LOCAL): ACADEMIC ACHIEVEMENT - CLASS RANKING
EIE(LOCAL): ACADEMIC ACHIEVEMENT - RETENTION AND PROMOTION
FDA(LOCAL): ADMISSIONS - INTERDISTRICT TRANSFERS
FDB(LOCAL): ADMISSIONS - INTRADISTRICT TRANSFERS AND CLASSROOM ASSIGNMENTS
FEE(LOCAL): ATTENDANCE - OPEN/CLOSED CAMPUS
FFA(LOCAL): STUDENT WELFARE: WELLNESS AND HEALTH SERVICES
FFAA(LOCAL): WELLNESS AND HEALTH SERVICES - PHYSICAL EXAMINATIONS
FFAC(LOCAL): WELLNESS AND HEALTH SERVICES - MEDICAL TREATMENT
FFH(LOCAL): STUDENT WELFARE - FREEDOM FROM DISCRIMINATION, HARASSMENT, AND RETALIATION
FFI(LOCAL): STUDENT WELFARE - FREEDOM FROM BULLYING
FL(LOCAL): STUDENT RECORDS
FM(LOCAL): STUDENT ACTIVITIES
FMH(LOCAL): STUDENT ACTIVITIES - COMMENCEMENT
FNA(LOCAL): STUDENT RIGHTS AND RESPONSIBILITIES - STUDENT EXPRESSION
FO(LOCAL): STUDENT DISCIPLINE
FOD(LOCAL): STUDENT DISCIPLINE - EXPULSION
GBBA(LOCAL): SCHOOL COMMUNICATIONS PROGRAM - NEWS MEDIA RELATIONS
GKD(LOCAL): COMMUNITY RELATIONS - NONSCHOOL USE OF SCHOOL FACILITIES
GKDA(LOCAL): NONSCHOOL USE OF SCHOOL FACILITIES - DISTRIBUTION OF NONSCHOOL LITERATURE
 GRA(LOCAL): RELATIONS WITH GOVERNMENTAL ENTITIES - STATE AND LOCAL GOVERNMENTAL AUTHORITIES

TASB Policy Review is presented for the 1st reading for the Board’s review. It will be presented as a final reading at the June regular Board meeting. 

Description:  Donation to DHS from the Wolfpack Athletic Booster Club 
Background: The Wolfpack Athletic Booster is proposing to donate a Digital LED Scoreboard in the amount of $500,000.00 to replace the current static scoreboard at the Football Stadium. The Wolfpack Athletic Booster Club will be responsible for installation and maintenance of the scoreboard. They will also maintain control of advertisement opportunities and revenue for the life of the scoreboard. 
 
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the up to $500,000.00 donation from The Wolfpack Athletic Booster Club as presented.

Description:  Background: A public meeting is required under Education Code 44.004 to discuss the 2024-25 budget and proposed tax rates. The Board will be asked to set the official date, time, and place to hold the public meeting for the proposed budget and tax rates. The Board is also asked to take a record vote for the maximum tax rates that can be approved at the September 26, 2024 meeting.  A copy of the notice that will be published at least ten days prior to the public hearing will be included for your review at the Board meeting.

Recommendation: It is the recommendation of the Superintendent that the Board approve June 27, 2024, at 4:00pm at the Support Services building for the public meeting to discuss the proposed 2024-2025 budget and tax rates. The administration also recommends the maximum tax rates that can be considered for the 2024-25 fiscal year be $0.7369 for Maintenance and Operations and $0.35 for Interest and Sinking for a total tax rate of $1.0869 per $100 of property value.  
 

Description:  Goal #6: Facilities/Growth and Planning
Background: Package 2 includes structural steel/concrete and major building systems (MEP).

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the Guaranteed Maximum Price (GMP) #2 for Structural Steel for Elementary School #23 as presented.

Description:  Goal #6: Facilities/Growth and Planning
Background: DHS - Tennis Court and courtyard fencing; SVHS - Corridor refresh and Baseball field lighting

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the Guaranteed Maximum Price (GMP) #1 for Davenport High School & Smithson Valley High School Reinvestment as presented.

Description:  Goal #6: Facilities/Growth and Planning
Background: Access road with practice field drainage, fiber connection to ag barn, golf facility, roof and stucco repair, and parking lot seal coat and striping

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the Guaranteed Maximum Price (GMP) #1 for Canyon Lake High School Reinvestment as presented. 

Description:  Goal #6: Facilities/Growth and Planning
Background: Arlon Seay HVAC Phase 2 and Timberwood Park HVAC Phase 2

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the Guaranteed Maximum Price (GMP) #1 for 2023 System Package 2 as presented.

Description:  Goal #6: Facilities/Growth and Planning 
Background: In alignment with Board goals and procedures, the Board must accept all construction projects before final payments are made. The following projects have been reviewed by our design/engineering teams and internal teams, closeout materials have been provided to the District and these projects are ready to be closed: 

• 2022-District Security Upgrades - Video intercom at main entry vestibules
• 2022-Add-Reno at CLHS - Ag facility & Dance/Cheer

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the project closeouts as presented.

Description:  Background: The purchase of the network security software will be made through a purchasing cooperative.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the purchase of a network security solution as presented.

Description:  Strategic Priority 4: Employee Recruitment, Retention 
 Background: Administration has reviewed the district’s pay structure as it aligns to pay offered in surrounding districts. In addition, administration has analyzed estimates for potential raises and the potential fiscal impact of such raises or adjustments in pay or stipends. Considerations to changes in employee compensation are the result of available budget, TASB Salary Survey data, and discussions with district administrators. A comprehensive compensation plan for the 2024-2025 school year will be presented. 
 
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the 2024-2025 Employee Compensation Plan as presented.

Description:  Background: The District was required to issue an RFP for the Food Service Management Contract (FSMC) for 2024-2025 school year. TDA recommended the RFP following their monitoring review. The RFP for 2024-2025 includes anticipated new schools for the next 5 years. New FSMC contract selections must be approved by TDA before a contract can be awarded.
 
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the recommendation for Food Service Management Services as presented.