September 16, 2013 at 6:30 PM - Board of Education Regular Meeting
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I. Budget Hearing
Rationale:
I. Call Hearing to Order
II. The purpose of the Hearing is to review, discuss, consider, and receive input, and or support, opposition, criticism, suggestions or observations of taxpayers relating to the 2013-14 proposed budget. III. Adjourn Budget Hearing
Recommended Motion(s):
No Motion Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
The Budget Hearing was convened at 6:30 PM on September 16 to review, discuss, consider, and receive input and/or support oppose, criticize, suggest or make observations regarding the 2013-2014 budget. With no comment being made, the hearing was closed at 6:32 P.M.
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II. Levy Setting Hearing
Rationale:
I. Call Hearing to Order
II. The purpose of the Hearing is to review, discuss, consider, receive input, and hear support,opposition, criticism, suggestions or observations of taxpayers relating to the 2013-14 proposed property tax levy. III. Adjourn Levy Setting Hearing
Recommended Motion(s):
No Motion Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
The Levy Setting Hearing was convened at 6:32 PM on September 16, 2013 to review, discuss, consider, receive input, and hear support, opposition, criticism, suggestions or observations from taxpayers relating to the 2013-2014 proposed property tax levy. With no comments being made, the hearing was closed at 6:34 PM.
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III. Call Meeting to Order
Rationale:
STRIVE • COMMIT • SUCCEED - District Mission Statement Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public. Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:
The meeting was called to order at 6:30 PM by President Jedlicka. Those administrators present were Hoesing, Comley, Grammer, Kovar, Reinsch, Gibbons, Vrba. Also present was Technology Coordinator Kerri Krivohlavek and Student Council Representative to the School Board, Kellan Heavican.
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III.A. Pledge of Allegiance
Discussion:
The dates and agendas of hearings and this meeting were published in advance in three public places in compliance with the open meetings law. President Jedlicka read the Vision and the Mission Statements. All those present participated in the Pledge of Allegiance.
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III.B. Declaration of Open Meeting
Rationale:
This meeting has been preceded by advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
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IV. Approval of Consent Agenda
Rationale:
Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.A. Agenda
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IV.B. Minutes
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IV.C. Acceptance of Claims
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IV.C.1. Bills of $5,000 or more
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IV.D. Financial
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IV.E. Other Listed Reports
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V. Public Forum - We ask that all presentation be limited in their length.
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V.A. Recognition of visitors and guests
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V.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
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V.C. Student Representative's Report
Rationale:
The SCHS student representative will be at the meeting.
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V.D. Recognition of All-A Honor Roll Students from the 2012-13 School Year.
Rationale:
We will be honoring All-A honor roll students from 12-13 at the board
meeting. Letters were sent to parents last Friday.
Discussion:
Students who received all A's for all four terms during the 2012-2013 school year were honored by recognition of the school board. Students receiving awards from Assistant Principal Kovar were: Rachel Folda, Megan Jedlicka, Kalen Kasik, Anabel Lira, Emily Semerad, Connor Flynn, Rebecca Folda, and Preston Hall.
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VI. Action Items
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VI.A. Budget
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VI.A.1. Discuss, consider, and take action to approve the proposed 2013-14 budget.
Rationale:
We discussed the proposed budget in August. We were waiting for the district valuations to be certified by the county assessor prior to setting our final tax request. Attached is the full budget, the advertised budget notice, and the valuations certified for the 2013-14 school year.
Recommended Motion(s):
Motion to approve the 2013-14 budget as advertised. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.A.2. Discuss, consider, and take action to approve the 2013-14 property tax resolution as presented.
Rationale:
Attached is the property tax levy as advertised along with the resolution to be adopted by the board of education at their regular meeting. Valuation increase was 5.5%. See attached information.
Recommended Motion(s):
Motion to approve the property tax resolution as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.B. Negotiations
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VI.B.1. Discuss, consider, and take action to approve amending the 2013-14 classified staff handbook.
Rationale:
In the past, salaries for bus drivers and substitute teachers were changed in the fall. We are proposing the attached salary updates and recommend approval of these salaries occur with the adoption of the classified handbook in the spring. Attached are the pages from the support staff handbook and the recommendation on the following positions for the 2013-14 school year.
Bus Driver: $12.75 per hour plus $.10 longevity for returning employees. Van Driver: $11.50 per hour plus $.10 longevity for returning employees. Route Driver: $15.00 per trip plus $.10 longevity for returning employees. Alt Ed Driver: $20.00 per trip – (new addition) plus $.10 longevity for returning employees. The salaries listed above reflect a $.25 increase in base salary plus $.10 for returning employees. See attached recommendation.
Recommended Motion(s):
Motion to approve amending the classified staff handbook as recommended. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Hoesing recommended that all classified staff changes be considered in the spring to avoid making amendments in the fall. This would allow the auditors to see that the school board approved all salary changes in advance of the change.
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VI.C. Policy
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VI.C.1. Discuss, Consider and take action to approve the agreement with the Nebraska Association of Schools boards for their online policy service.
Rationale:
The Nebraska Association of School Boards now provides an online policy service. This service converts all board policies to HTML code which allows the board and the general public to search policies, convert to other languages, and maintain and/or update our policies. The initial set-up fee is $300 and the annual renewal fee of $1,000 per year (January to December). If we begin during the fall, our annual fee will be prorated. See enclosed agreement.
Recommended Motion(s):
Motion to approve the NETS online policy service agreement as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
To make all SCS operations more transparent, all board meetings, committee meetings, and administrative meetings will now be posted on the NASB website. In addition, minutes from meetings, board policy, agendas and any other pertinent information will be saved in an HTML version making all information available in the reader's primary language. A counter will be placed on each page to gauge how many times a page is viewed.
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VI.D. Personnel
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VI.D.1. Discuss, consider, and take action to approve administrative recommendation on new hires.
Rationale:
We have a couple new hires for your consideration.
The Sixpense Grant provides a position for a "home visitor" to serve fifteen (15) birth to age three children in our community. This person must have a bachelor's degree and must be bilingual. Amanda O'Mally has been tentatively offered this position, pending board approval. Amanda has experience in working with children and we believe will be a strong asset to our school and community. We are also recommending hiring Lourdes Pena and Paloma Arcieva for the "new comers" para-educator positions at the middle and high school buildings. These two are replacement positions. Finally, we needed to reassign a special education teacher from the two rural schools to support special education students at the alternative school. Due to this reduction in staff for the rural schools, we are recommending replacing that FTE with Brante Hayes (substitute teacher) to cover the physical education classes at those two buildings and will spend the remainder of the day at the elementary building and Head Start buildings as a SPED para-educator. Because this teaching position is only for two periods per day, we will be hiring this individual as a substitute teacher rather than as a regular employee. The regular physical education teachers will be providing the lesson plans for these classes. By reassigning the PE, the regular teachers will be free to teach the science classes in their buildings.
Recommended Motion(s):
Motion to approve the hiring recommendation on Amanda O'Mally, Lourdes Pena, and Arcieva as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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VII. Discussion Items and Reports
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VII.A. Schuyler Education Foundation Report
Rationale:
SCHUYLER COMMUNITY SCHOOLS FOUNDATION MEETING 09/09/13 @ 12 NOON – 1:00 P.M. @ SCHUYLER CHAMBER OFFICE
Membership: Lumir Jedlicka-Treasurer, Brian Vavricek- President, Virginia Semerad, Clinton Parr- Secretary, Sandy Seckman- Vice President, Victor Lopez, and Dan Hoesing Guests – Lora Johnson – Chamber Executive Director -Joyce Baumert – Performing Arts consultant – 402-352-5324 –mandjbaumert@gmail.com – possible member -Kem Cavanah – Economic Development Executive Director -Shelley Friesz – sfriesz@esu7.org – 402-352-3527 Ext 216 – Foundation Assistant -Sheri Balak – sheribalak@hotmail.com – Alumni Honors consultant Absent: Vision: To support the enrichment of educational programs and student life experiences Goals: -To promote education in Schuyler Community Schools -Additional giving of $100,000 by August 31st, 2013 Secretary Report/Minutes – Review and Approve (refer minutes e-mailed by Shelley Friesz – August 5, 2013)
Treasurer’s Report – unofficial total balance $115,037 · Donations received from Martin & Laurie Schlautman $50 and Mendlik Orthodontics $25
New Business · Scott Larson from Paul J Strawhecker Inc. contacted Shelley in regards to fundraising- would like to come and meet with the committee at the October board meeting
Committee Reports:
Next Meeting – October 7, 2013 – Monday – 12:00 Noon @ the Schuyler Chamber Office
Discussion:
Minutes from the Schuyler Education Foundation will be posted in future Board of Education minutes. Fundraising professionals will meet with the Foundation members at their October meeting to present information.
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VII.B. Rural/Satellite Schools Report
Rationale:
1) Rural Enrollments #’s Fishers 73 Students 48 Families Richland 37 Students 28 Families 2) NE Dept. of Environmental Quality Calendar Congratulations to Gage Stutzman and Davis Arriaza, two 2nd graders at Fisher’s, for having their art work selected for the Dept.’s yearly calendar. They attended a reception at the capital and had their picture taken with Governor Heineman in August. This is the 6th consecutive year for a Fisher’s student to be selected. 3) Kara Kudera, a 7th grader at Fisher’s, is undergoing chemo and radiation for a Wilm’s tumor. When able, she is attending school in the mornings and receiving afternoon classes via Skype as her energy level allows. Thanks to Mrs. Mueller for her extra time and work in helping Kara keep up with her school work. 4) The Fisher’s teachers and I want to thank Brian Vavricek for repairing the school driveway with rock and distributing the rubberized mulch on the playground. 5) Recently Completed Events Safety Inspection Health Checks Dibels Testing 6) Operating Councils will be meeting Tues. Sept. 17 at Fishers and Wed. Sept. 18 at Richland.
Discussion:
Rural Enrollments as of 9/16/13 -
Fishers #24 - 73 Students (48 Families)
Richland School - 37 Students (28 Families)
Congratulations to Gage Stutzman and Davis Arriaza, two 2nd graders at Fishers #24, for having their art work selected for the NE Dept. of Environmental Quality calendar. Students attended a reception in August at the State Capital and had their picture taken with Governor Heineman.
Operating Councils will be meeting Tuesday, September 17 at Fishers #24 and Wednesday, September 18 at Richland School.
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VII.C. Curriculum/Instruction/Assessment
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VII.C.1. Curriculum Director Board Report
Rationale:
I have explained our School Improvement plans including our plans and progress for the required actions from our External Visit last year. I also mentioned that we are going to be examining our Social Studies curriculum this year and that means that we may need to have some meetings of the Americanism committee in the future as well.
Discussion:
Accreditation/School Improvement – We have established the following school improvement goals:
1. All students in Schuyler Community Schools will improve reading proficiency.
2. All students in Schuyler Community Schools will improve math proficiency.
These goals are the generic, overall district goals. From these goals, each building creates more specific goals with measurable outcomes and strategies for implementation.
This is the year to study our Social Studies curriculum according to the previously mentioned curriculum cycle. One way that Social Studies is different from other curricular areas is that state law requires Americanism be taught. We will need to have the Americanism committee meet on occasion to discuss the curriculum.
NeSA Reading, Math and Science Assessments scores from 2013 were made public and shared with the Board of Education.
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VII.D. Activities Administrator Report
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VII.D.1. Activities Administrator Report
Rationale:
Ms. Conrad has started intramurals at the high school. The groups are playing volleyball this fall. She also has the dates set up for volleyball at the middle school and elementary.
The NSAA has a new policy for coaches. Each coach must go through concussion training. In the past, it was recommended and SCS did educate coaches. With the NSAA requiring training, SCS coaches now take an online course and then print out a certificate stating that they have completed the training. Mr. Winings received a nice compliment after the Norris football game. The officials made a point to come visit with him. The official stated that he has officiated a lot of football games in his lifetime and this (Schuyler team) is by far the best class act he has officiated. The official stated between the coaches sideline behavior and the student athlete behavior on the field, what he witnessed that night is rare these days. SCS coaches have implemented a character development in their programs. We are seeing the benefits.
Discussion:
The NSAA has a new policy for coaches. Each coach must go through concussion training. In the past, SCS recommended training and educated coaches. With the NSAA required training, SCS coaches now take an online course and print out a certificate stating that they have completed the training.
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VII.E. Director of Facilities/Transportation Report
Rationale:
High School
Repaired ice machine and air conditioner in West gym; repaired mixer and hot water heater in kitchen; included in the board packet are pictures of the boy’s locker room and Preschool Multi Purpose room before and after Middle School Replaced flame sensor roof unit top #13, repaired roof top unit # 10 and #4 air conditioning; repaired Freon leaks, walk in freezer and oven; replaced fan motor in kitchen; new circuit in room #110 Elementary School Repaired roof unit top #20, #8, #4, #7 and room #198 air conditioner; installed power pole and conduit in work room; repaired flag pole light, dishwasher and walk in freezer defrost relay Preschool Repaired air conditioner SW modular; installed 2” pipe for wiring for cameras; repaired fire alarm system wiring; installed 2 safety panels on the old playground equipment Richland General maintenance; District 4R General maintenance;
Discussion:
Digital pictures (before and after) were shared of the updated SCHS boys' locker room and Preschool Multi-purpose room.
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VII.F. Schuyler Elementary School Report
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VII.F.1. SES Board of Education Report
Rationale:
A few highlights from this months board report:
I would like to introduce Amanda O'Malley to SCS. Amanda is our new Sixpence home visitor. Parent teacher conferences will be held September 25th. Please stop in and say hi if your available. Enrollment at SES 787 Preschool 103 Some new playground equipment at the preschool will be installed this week.
Discussion:
Current enrollment at SES is 787 students and at the Schuyler Preschool is 105 students
Some new playground equipment at the Preschool was installed on 9/16/13. This equipment is age appropriate for children at the Preschool.
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VII.G. Schuyler Middle School Report
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VII.G.1. SMS Board Report
Rationale:
Highlights for this month:
• Use of iPads by middle school staff for class use and assignments is increasing • New Science Lab is up and running • Participation is up in all three fall sports
Discussion:
The new PITSCO Science lab is now up and running at the middle school. There are 18 modules of different science curricular areas. The lab will be utilized by all three grade levels at the middle school. A grade level should get through at least six modules per year. Which means a student who attends SMS for three years will work through all 18 modules in the science lab.
The new Grab and Go Breakfast program has seen a successful implementation because of the staff’s willingness to work with the program. The first week 40 students participated and the second week there were 120 students and more recently with a daily average of 180 students.
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VII.H. Schuyler Central High School Report
Rationale:
We are currently serving 12 students at 4R. 10 high school students including 1 young mother and her child, and 2 middle school students.
Barbara Saathoff is the head teacher. WE have 2 para-educators for support, 1 for high school and 1 for middle school. We also have Liz Mallory coming out for special education support. We have 3 students who require 1 on 1 support everyday from a special education teacher as stated in their IEP's. This keeps us in compliance with the law. We will also implement early outs on Friday's. Students will have to earn their early dismissal by attending regularly, having no disciplinary referrals, and making appropriate progression. This time will allow time for parent meetings, as well as collaboration among the staff.
Discussion:
We are currently serving twelve students at our 4R Alternative Education School with ten high school students and two middle school students.
Barbara Saathoff is the head teacher. In addition we have two para-educators and Special Education support.
Current 2013-14 enrollment at SCHS -
9th Grade - 110 students, 10th Grade - 106 students, 11th Grade - 124 students, and 12th Grade - 134 students.
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VII.H.1. SCHS Report
Rationale:
We will be honoring students receiving All-A's for all four terms during the 201312-13 school year.
2013-14 enrollment: 9th Grade: 110 10th Grade: 106 11th Grade: 124 12th Grade: 134 Food Service Program The Grab n' Go program has increased the number of meals served. Last year we served an average of 58 breakfasts a day. This year we are serving an average of 127 meals. In the month of August we served 981 additional breakfasts. The high school staff is developing a new reporting system in to use the compile the assessment data. This information will be available to students/parents over their iPads. See attachment. |
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VII.I. Superintendent's Report
Rationale:
We will be taking a team of administrators and teachers to Kearney to attend the Fall Tech. Conf. This team will be responsible for developing the district technology plan to be presented to the board of education in Janaury. See information below:
Schedule at a Glance Wednesday, October 2nd 1:00 pm to 5:00 pm - Preconference Sessions Google Collaboration Tips, tricks, tools and guidelines to use as a starting point to getting your students, faculty, and staff ready and excited about Google Apps for Education. With an overview of top used web apps to a break out for administrators and teachers. Administrators will work on change management, policies, productivity, collaboration and training and support options. Teachers will dive into devices, collaboration, administration, digital citizenship, search and discovery, and more options in Google Apps. iBook for Creating Course Content Social Media Bootcamp |
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VII.I.1. Option/Transfer Student Report
Rationale:
See attached information.
Transfers From To 1 Richland SES Option Requests From To 1 Schuyler Columbus Public Canceled Options From To 1 family (3 Students) Cedar Bluffs Fisher's, SCHS, SCHS |
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VII.I.2. District-wide meeting schedule
Rationale:
We have expanded the use of the NASB meeting portal to include school and board committee meeting schedules and meeting minutes. We are working on the school website to assist us in being more transparent to our staff and community. See website.
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VII.J. Board Reports
Rationale:
Labor Relations Conference: Rich, Lumir, and Chuck attended the Labor Relations Conference in Lincoln, hosted by the NASB. The first day focused on the mechanics of the negotiations process. Day 2 focused on changes in the law, negotiations process, legislation, health insurance, etc. See attached information.
Area Membership meeting at Norfolk on September 25. Registration due, Wednesday, September 18th. NASB State Conference is scheduled for November 20-22 in Omaha. |
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VII.J.1. NASB Area Membership Meeting
Rationale:
We need to know by Wednesday, September 18th, which area membership meeting the board wants to attend. The Norfolk area meeting is September 25th and the Fremont area meeting is October 2nd. The meeting agenda is:
Discussion:
A team of administrators and teachers will attend a technology conference in Kearney in October. After this training, a technology plan will be put into place for the 2014-2015 school year.
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VII.J.2. Labor Relations Conference
Rationale:
Rich, Chuck, and Lumir attended the Labor Relations Conference. They will share highlights of the conference. See attached Conference Schedule.
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VII.J.3. State Conference: November 20-22, 2013
Rationale:
See Attached Schedule.
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VIII. Correspondence Items
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IX. Executive Session
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X. Adjournment
Recommended Motion(s):
Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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