July 24, 2024 at 6:00 PM - Special School Board Meeting

1. Invocation / Call to Order / Roll Call

2. Public Comments (In accordance with Sayre School Board Policy BED and BED-R, any person wishing to make public comment must notify the superintendent 24 hours prior to the meeting)

3. Consent Agenda (All of the following items, which concerns reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any member desires to have a separate vote on any or all items)

3.A. Approval of minutes of the June 10, 2024 regular meeting

3.B. General Fund Encumbrances PO #108-118   $118,888.25

3.C. Building Fund Encumbrances

3.D. Child Nutrition Fund Encumbrances PO #5-6  $9,8220.00

3.E. Fuel Report $2,473.13

3.F. Activity Fund Financial & Expenditure Reports (Elementary, Middle School, High School, Central Office, Lunchroom, Special Activity, Sayre Technology, and SPSEA/SPOE)

3.G. Treasurer's Report

3.H. Approval of the following appointments for the 2024-25 school year: 

1. Brad Coffman, Perry Shelby, Krista Holland, Brook Plummer – Attendance Officers 

2. Crystal Whitson – High School Activity Fund Custodian, Middle School Activity Fund Activity Custodian 

3. Kadi Poole – Elementary School Activity Fund Custodian 

4. Brad Coffman, Dee Wilhelm, Krista Holland, Brook Plummer – responsible for approval of all activity fund purchases (co-signers) 

5. Jenni Easter – Central office Activity Fund Custodian, District Treasurer, Child Nutrition Coordinator/Custodian 

6. Lacy Crompton – Encumbrance/Payroll, Board Secretary, Minutes Clerk 

7. Brook Plummer – Assistant Treasurer, Deputy Minutes Clerk 

8. Jenni Easter, Gayle Whiteskunk – Lunch Clerk 

9. Dee Wilhelm – Authorized representative for all federal programs, purchasing agent, and custodian for all school accounts

10. InterBank – Depositor of general, building, child nutrition, sinking, gifts & endowment, bond, insurance, and activity funds
11.  Jenni Easter-Daycare owner

4. Leadership Team Reports

4.A. Dee Wilhelm, Superintendent

5. General Business

5.A. Discussion and possible action to approve or not approve 2024-2025 student and faculty handbooks

5.B. Discussion and possible action to approve or not approve the hourly rate of $20/hour for certified teachers for after-school interventions, tutoring, gifted and talented, and summer school programs for the 2024-2025 school year

5.C. Discussion and possible action to approve or not approve the 2024-2025 minimum teacher salary schedule and support staff schedules.

5.D. Discussion and possible action to approve or not approve a one-time retention bonus for returning support staff.

5.E. Discussion and possible action to approve or not approve the following adjunct teaching assignments for the 2024-2025 school year:

1. Dan Moran - Spanish 1/Spanish 2
2. MichaelAnn Nelson - Physical Science
3. Hunter Hines - 5th Math
4. Cynthia Helton - Elementary Vocal
5. Sharon Cummins - Elementary Education
6. Brenna Sweat - Chemistry
7. Craig Hixon - US History
8. Stacey Barker - 2nd Grade
9. Mary Houck - 1st Grade
10. Rylee Varnell - 4th Grade Math

5.F. Discussion and possible action to approve Dee Wilhelm as the trustee of the Mabel Springfield Trust and everyone else listed to be removed

5.G. Discussion and possible action to approve or not approve 2024-2025 fundraiser request

5.H. Discussion and possible action to approve or not approve the following policy updates:

1. DHAB - Staff Members and Electronic or Digital Communications
2. EIEC - Released Time Courses
3. EIED - Graduation Requirements
4. FDC-R1 - Attendance Policy (Regulation)
5. FEH - Transfer Appeal Students on IEP

5.I. Discussion and possible action to approve or not approve the purchase of two milk coolers from the child nutrition fund

6. Discussion and action to convene into executive session for the following purposes:

6.A.  Discussion regarding twelve-month employee contracts 25 O.S. Sec. 307(B)(1)

1. Danny Baker - Maintenance
2. Mary Bell - Custodian
3. Brad Coffman - HS Principal
4. Lacy Crompton - Central Office
5. Jenni Easter - Central Office
6. Tyler Greer - District Technology Director
7. Krista Holland - Early Childhood Principal
8. Weldon Kilgore - Maintenance
9. Carmen Oldfield - Custodian
10. Brook Plummer - Elementary Principal
11. Brian Sapp - Vo Ag Teacher
12. Perry Shelby - MS/HS Assistant Principal
13. Von Wells - Transportation
14. Rodney Wilson - Maintenance
15. Dee Wilhelm - Superintendent

           
                 

6.B. Discussion of superintendent recommendation to hire the following personnel for the 2024-2025 school year 25 O.S. Sec.307(B)(1)
                 1. Daycare Assistant

7. Motion and vote to acknowledge return to open session

8. Executive session minutes compliance announcement

9. Board action following executive session

9.A.  Discussion regarding twelve-month employee contracts 25 O.S. Sec. 307(B)(1)

1. Danny Baker - Maintenance
2. Mary Bell - Custodian
3. Brad Coffman - HS Principal
4. Lacy Crompton - Central Office
5. Jenni Easter - Central Office
6. Tyler Greer - District Technology Director
7. Krista Holland - Early Childhood Principal
8. Weldon Kilgore - Maintenance
9. Carmen Oldfield - Custodian
10. Brook Plummer - Elementary Principal
11. Brian Sapp - Vo Ag Teacher
12. Perry Shelby - MS/HS Assistant Principal
13. Von Wells - Transportation
14. Rodney Wilson - Maintenance
15. Dee Wilhelm - Superintendent

           

9.B. Discussion of superintendent recommendation to hire the following personnel for the 2024-2025 school year 25 O.S. Sec.307(B)(1)
                 1. Daycare Assistant

10. New Business: (New business as used herein shall mean any matter not known about or which could not have been reasonably foreseen prior to the time and posting of the agenda. Pursuant to 25 O.S. Section 311 (A) (9)

11. Adjournment