September 14, 2026 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
Discussion:
All action in these Minutes were by unanimous vote unless otherwise stated.
President Tanya Gray called the meeting to order at 5:00 p.m. |
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
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4. Review of Board Working Agreements:
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5. Public Forum:
Discussion:
There was nothing for public forum.
Links:
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6. Approval of Agenda:
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7. Consent Agenda Items:
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7.A. Approval of Regular Meeting Minutes of August 24, 2026.
Discussion:
Approved Regular Board Meeting Minutes of August 24, 2026.
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7.B. Approve Personnel Action.
Discussion:
Approved Personnel Action for September 14, 2026. (Attachment)
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7.C. Approve the Purchases and Issuing of Accounts Payable and Payroll.
Discussion:
Approved Accounts Payable Report and August Payroll Report. (Attachments)
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7.D. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
Discussion:
There were no conflicts disclosed as defined in SDCL 3-23.
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7.E. Approve Liquidated Damages Waiver for Shae Weber.
Discussion:
Approved liquidated damages waiver for Shae Weber.
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7.F. Approve Liquidated Damages for Susanne McFarland.
Discussion:
Approved assessing liquidated damages for Susanne McFarland.
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8. Items Removed From Consent Agenda
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9. Elementary and Secondary Curriculum and Instruction Items:
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10. Superintendent Items:
Discussion:
Superintendent Items:
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10.A. Approve Student Assignment Requests as recommended for the 2026-27 school year.
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10.B. Approve Open Enrollment Applications as recommended for the 2026-27 school year under Policy JECB.
Discussion:
Appproved Student Assignment Requests as recommended for the 2026-27 school year.
Approved Open Enrollment Applications as recommended under Policy JECB for the 2026-27 school year. |
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10.C. DMS Addition Change Order Updates
Discussion:
Superintendent Kevin Case shared the list of Change Orders for the DMS Addition project. Current Change Orders total $94,466. Going forward, he will bring the list back when there is a proposed change.
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10.D. Grant Superintendent Authority to Sign HUD Documents on Behalf of the Board of Education
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10.E. Douglas Elementary School CMAR Request For Qualifications (RFQ)
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11. Fiscal Resources Items:
Discussion:
Fiscal Resources Items:
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11.A. BE IT RESOLVED the Douglas School District #51-1 Board of Education, after duly considering the proposed budget and its changes thereto, to be published in accordance with SDCL 13-11-2, hereby approves and adopts its proposed budget and changes thereto, to be its annual budget for Fiscal Year July 2026 through June 30, 2027. The adopted annual budget totals are as follows: General Fund: $29,225,000; Capital Outlay Fund: $3,309,650; Special Education Fund: $7,515,000; Impact Aid Fund: $6,863,400; Capital Projects Fund: $7,229,988; and Food Service Fund: $1,765,000.
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11.B. Approve the following tax levies for Fiscal Year 2027:
Maximum Tax Levies Certified to County Auditor: - General Fund: AG: $1.051/$1,000 OO: $.669/$1,000 OTHER: $4.867/$1,000 - Special Education Fund: $1.449/$1,000 - Capital Outlay Fund: $6,000,000 |
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11.C. Capital Outlay Contingency Update
Discussion:
Maximum Tax Levies Certified to County Auditor:
- General Fund: AG: $1.051/$1,000 OO: $.669/$1,000 OTHER: $4.867/$1,000 - Special Education Fund: $1.449/$1,000 - Capital Outlay Fund: $6,000,000 Business Manager Trista Olney presented the Capital Outlay Contingency list. This is the quarterly reporting sharing the current status. This is a new process this year to hold back some of our capital outlay dollars for a "contingency" process for those items that were either overlooked, or came up after we had already finalized that budget. The process is working well. |
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12. Operational Support Services Items:
Discussion:
Operational Support Services Items:
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12.A. Approve Second Reading of Revised Board Policies:
GDN- Evaluation of Support Staff
GDN-R- Implementation Procedures for Support Staff Evaluations
GDI- Support Staff Assignments & Transfers
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13. Reports:
Discussion:
Revised Board Policy GDN- Evaluation of Support Staff
Revised Board Policy Regulation GDN-R- Implementation Procedures for Support Staff Evaluations
Revised Board Policy GDI- Support Staff Assignments & Transfers.
Reports: |
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13.A. Superintendent:
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13.A.1. Douglas Middle School Addition Update
Discussion:
Superintendent Kevin Case shared a Douglas Middle School Addition update which includes the landscape work currently being completed; the block walls are being laid for the front of the building and should be completed by mid-October; waiting on parking lot lights; traffic flow is starting to get better; and there will be a change order coming for additional lockers.
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13.A.2. HUD and OLDCC Grant Update
Discussion:
Superintendent Kevin Case explained there are a lot of moving parts with both the OLDCC and HUD grant as it relates to budgets. The GMP from the CMAR is a key piece. It should start to come together in the next month.
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
Discussion:
Committee Reports from Board Members and Comments from Associate Board Members
Ben Frerichs stated there is a District Wellness Committee Meeting at the end of the month. |
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14. Upcoming Calendar Events:
September 28 - BOE Meeting, 5:00 pm
September 28-October 2 - Homecoming Week October 5, 6 & 8 - P/T Conferences, 3:30-7:00 pm October 9 - Conference Comp Day, No School October 12 - Holiday, No School October 13 - BOE Meeting, 5:00 pm |
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15. Executive Session for Personnel according to SDCL 1-25-2.1.
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16. Action As A Result of Executive Session
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17. Adjournment
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