October 14, 2025 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION

Discussion:  All actions in these Minutes were by unanimous vote unless otherwise stated. Roll call vote was recorded for each action item due to zoom attendance.

President Tanya Gray called the meeting to order at 5:01 due to a minor technical difficulty.

 

Discussion:  Superintendent Kevin Case took a moment to recognize the intentionality of the professional development that happened today in the district. Today, he observed the administrative team making connections and not leaving the expectations, connections, or next steps to chance.  He recognized our staff for their hard work, dedication, and attention to detail as our district embraces our continuous improvement journey.   

Discussion:  There was nothing for public forum.

Discussion:         Approved Regular Board Meeting Minutes for September 22, 2025.

Discussion:         Approved Personnel Action for October 14, 2025. (Attachment)

Discussion:         Approved October 15 Accounts Payable Report and September Payroll Report. (Attachments)

Discussion:         Approved the Club Sports Recognition Agreement for Softball for the 2025-26 school year.

Discussion:         Acknowledged the Indirect Cost Rates for the 2025-26 School Term as Computed by the Office of Elementary and Secondary Education, noting that the Douglas School District Restricted Rate will be 1.90% and the Non-Restricted Rate will be 17.40%. 

Discussion:         There were no conflicts disclosed as defined in SDCL 3-23.

Discussion:  Elementary and Secondary Curriculum and Instruction Items:

Discussion: 

Executive Director of Elementary Academics Ann Pettit shared an overview on a new data platform, EduClimber introduced this year. As part of the district's strategic direction to ensure all stakeholders pursue student success through data-driven goals, benchmarks, and continuous improvement, EduClimber, a new data analytics platform will be used. EduClimber will support our district in identifying, collecting, and analyzing academic, behavior, and attendance data in one integrated system. This tool will enhance our ability to make informed decisions, monitor progress toward goals, and adjust instructional and operational practices as needed. Student data is pulled from Infinite Campus every night, so the dashboards are current and up-to-date.

 

Discussion:  Superintendent Items:

Discussion:  Jared Carda from Co-Op Architects and Bob Wessel from Gustafson Builders explained the Construction Manager at Risk (CMAR) process, an overview of the middle school addition scope of work, and the proposed timeline for the work. The scope of work will include an approximate 11,000 SF front entry addition comprised of a secured port of entry with an office reception area and offices as well as 7 new classrooms; renovation of existing office space to classroom space; and parking lot upgrades. Site work will start this fall with plans to award the bid by February 2026. Construction would start in the spring of 2026 with a completion date of the summer of 2027. 

Discussion:  Fiscal Resources Items:

Discussion:         Consolidated Application (includes Title I, Part A; Title II, Part A; and Title IV, Part A in the amount of $991,018.00
       Title VI Indian Education Grant in the amount of $76,163.00
       AFJROTC in the amount of $5,850.00

Discussion:  Reports: 

Discussion:  Committee Reports from Board Members and Comments from Associate Board Members

Paul Koecher stated they just received the news that the military will receive their mid-month pay.  

Tanya Gray said the board self-evaluation process this year will align with the work the district is doing with Studer. The board has wanted to improve its self-evaluation and, by using the rounding concept already used in the district, it will provide information for the board as a whole to then reflect upon.