July 14, 2025 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
Discussion:
All actions in these Minutes were by unanimous vote unless otherwise stated.
President Tanya Gray called the meeting to order at 5:00 p.m. |
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
Discussion:
Superintendent Kevin Case thanked staff members who helped prepare both meeting agendas and the supporting documentation. These two board meetings require a lot of preparation.
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4. Review of Board Working Agreements:
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5. Public Forum:
Discussion:
There was nothing for public forum.
Links:
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6. Approval of Agenda:
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7. Public Hearing on Proposed 2025-26 School District Budget
Discussion:
Held Public Hearing for the proposed 2025-26 school district budget. There were no public comments.
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8. Approve Consent Agenda Items:
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8.A. Approval of Regular Meeting Minutes for June 23, 2025.
Discussion:
Approved Regular Meeting Minutes for June 23, 2025.
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8.B. Approve Personnel Action
Discussion:
Approved Personnel Action for July 14, 2025. (Attachment)
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8.C. Approve the Purchases and Issuing of Accounts Payable and Payroll
Discussion:
Approved Accounts Payable Report and June Payroll Report, (Attachments)
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8.D. Approve South Dakota High School Activities Association Runoff Election Ballot for East River At-Large Representative as recommended.
Discussion:
Approved South Dakota High School Activities Association (SDHSAA) Runoff Election for Brittney Eide as East River At-Large representative.
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8.E. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
Discussion:
There were no conflicts disclosed as defined in SDCL 3-23.
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9. Items Removed From Consent Agenda
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10. Elementary and Secondary Curriculum and Instruction Items:
Discussion:
Elementary and Secondary Curriculum and Instruction Items:
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10.A. Approve 2025-2026 DHS Graduation Date as May 17, 2026.
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10.B. Approve 2026 - 2027 Academic School Calendar
Discussion:
Approved May 17, 2026 as the DHS graduation date for 2025-26 school year.
Approved 2026-27 Academic School Calendar. Approved the following Student Handbooks for the 2025-26 school year: Douglas High School Student Handbook Douglas Middle School Student Handbook Douglas School District Elementary Handbook Douglas School District High School/Middle School Activities Handbook |
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10.C. Approve Student Handbooks – Updates for 2025-2026.
Links:
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10.D. Approval of 2025–2026 Coaching and Athletic Handbook
Discussion:
Approved High School/Middle School Coaching Handbook for 2025-26 school year.
Links:
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11. Superintendent Items:
Discussion:
Superintendent Items:
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11.A. Approve the following Staff Handbooks for the 2025-26 school year:
Negotiated Agreement Speech-Language Pathologist Handbook Classified Handbook Coordinator Handbook Administrator Handbook |
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11.B. Approve open enrollment applications (batch #1) as recommended for the 2025-26 school year.
Discussion:
Certified Negotiated Agreement for 2025-26
Speech-Language Pathologist Handbook Classified Staff Handbook Coordinator Handbook Administrator Handbook |
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12. Fiscal Resources Items:
Discussion:
Fiscal Resources Items:
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12.A. LET IT BE RESOLVED that the Douglas School District #51-1 Board of Education, after duly considering the FY25 Expenditure needs, hereby approves and authorizes the transfer of FY25 contingency funds to the appropriate expenditure accounts within and between the General Fund and Special Education Funds for payment of instructional materials, equipment and costs not to exceed $469,277.00
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12.B. Approve Supplemental Budget as presented
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13. Operational Support Services Items:
Discussion:
Operational Support Services Items:
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13.A. Approve First Reading of New Board Policy ABAD - PARENTS’ RIGHTS
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13.B. Approve First Reading of New Board Policy DFD - Gate Receipts and Admissions
Discussion:
New Board Policy ABAD - Parents' Rights
New Board Policy DFD - Gate Receipts and Admissions New Board Policy ECABB - Multi Occupancy Room Use (Bathrooms) Revised Board Policy BD - School Board Meetings Revised Board Policy BDDG - Minutes Revised Board Policy FC - Facilities Capitalization Program Revised Board Policy IGBA - Programs for Children with Disabilities Revised Board Policy KLB - Public complaints about the Curriculum or Instructional Materials Revised Board Policy IIAC - Library Materials Selection and Adoption Revised Board Policy JEA - Compulsory Attendance Age Revised Board Policy JEG - Exclusions and Exemptions from School Attendance |
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13.C. Approve First Reading of New Board Policy ECABB - Multi Occupancy Room Use (Bathrooms)
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13.D. Approve First Reading of Revised Board Policy BD - School Board Meetings
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13.E. Approve First Reading of Revised Board Policy BDDG - Minutes
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13.F. Approve First Reading of Revised Board Policy FC - Facilities Capitalization Program
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13.G. Approve First Reading of Revised Board Policy IGBA - Programs for Children with Disabilities
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13.H. Approve First Reading of Revised Board Policy KLB - Public Complaints About the Curriculum or Instructional/Library Materials
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13.I. Approve First Reading of Revised Board Policy IIAC - Library Materials Selection and Adoption
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13.J. Approve First Reading of Revised Board Policy JEA - Compulsory Attendance Age
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13.K. Approve First Reading of Revised Board Policy JEG - Exclusions and Exemptions from School Attendance
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13.L. Joint Transportation Study With The City of Box Elder (OLDCC Grant)
Discussion:
Executive Director of Operational Support Services Tim Kosters shared information from discussions with the City of Box Elder about possible options for Don Williams Drive configuration. Student safety is the primary concern.
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14. Reports:
Discussion:
Reports:
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14.A. Superintendent:
1. Studer Podcast 2. DHP Chicago - July 21 3. End Of Year Follow-up Studer and Aspiring Leaders 4. Facilities Master Plan 5. DCIP Grant 6. Federal Funding Cuts
Discussion:
Superintendent Kevin Case shared information on several topics. Studer Education has created two podcasts featuring Douglas School District and our thank-you program, which includes staff at Francis Case and Food Service. He shared the links with board members.
There are seven staff members attending next week's DHP Chicago conference. Superintendent Kevin Case and Principal Jeannie Clark will be presenting at the Studer conference. At the end of the year, each building/department brought a leadership team to the district Studer Training. Teams were working on things for next year and excited to be part of making things better. Approximately 50 staff members attended the Aspiring Leaders training. They reviewed concepts around change, and values and beliefs, as well as the concept of having courageous conversations where there is trust and gratitude. The Facilities Master Planning Committee meeting scheduled for next week is being postponed. This will delay the recommendation to the Board until November. We are waiting for more information about the funding portion. The district has applied for a $20 million DCIP (Defense Community Infrastructure Program) grant to assist in needed infrastructure upgrades. Also, hopefully, the federal budget will be passed in September. Just received information that the district's Title II dollars are being "paused". These funds are used for staff salaries in the Class Size Reduction grant. |
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14.B. Committee Reports From Board Members and Comments from Associate Board Members
Discussion:
Committee Reports from Board Members and Comments from Associate Board Members
Jo Anne Mulholland thanked Executive Director of Elementary Academics Ann Pettit who also serves as South Dakota's MIC3 commissioner, for briefing the new Rapid City Schools Superintendent. The Back-to School Roundup event at Ellsworth will be July 26. Amy McGovern stated the City will be putting up street banners which can be purchased by clubs and organizations. Tanya Gray stated that Amy McGovern will be attending the July Black Hills Special Services Cooperative Board of Directors meeting as the alternate as she will be at the Studer DHP Chicago Conference. She also talked about the Board presentation at the August 12 Staff Choice PD Day. |
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15. Upcoming Calendar Events:
July 17 - Facilities Master Plan Committee Meeting, postponed to Sept 10 July 22-23 - DHP Chicago Conference Aug 7-8 - ASBSD Joint Convention, Sioux Falls Aug 11 - BOE Meeting, 5:00 pm Aug 12 - Choice PD Day, DHS (DSD BOE Sessions) Aug 15 - Welcome Back Staff Breakfast, 7:30 Aug 20 - First Day of School |
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16. Executive Session
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17. Action As A Result of Executive Session
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18. Adjournment
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