January 27, 2025 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
| Minutes |
|---|
|
1. Call Meeting To Order:
Discussion:
All actions in these Minutes were by unanimous vote unless otherwise stated.
President Tanya Gray called the meeting to order at 5:00 p.m. |
|
2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
|
|
3. Recognition:
|
|
4. Review of Board Working Agreements:
|
|
5. Public Forum:
Discussion:
There was nothing for public forum.
Links:
|
|
6. Approval of Agenda:
|
|
7. Consent Agenda Items:
|
|
7.A. Approval of Regular Meeting Minutes for January 13, 2025 and Special Meeting Minutes for January 6, 2025.
Discussion:
Approved Regular Meeting Minutes for January 13, 2025 and Special Meeting Minutes for January 6, 2025.
|
|
7.B. Approve Personnel Action
Discussion:
Approved Personnel Action for January 27, 2025. (Attachment)
|
|
7.C. Approve Financial Reports
Discussion:
Approved December 2024 Financial Report (Attachment).
|
|
7.D. Approve the Purchases and Issuing of Accounts Payable.
Discussion:
Approved Accounts Payable Report (Attachment).
|
|
7.E. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
Discussion:
There were no conflicts defined in SDCL 3-23.
|
|
8. Items Removed From Consent Agenda
|
|
9. Elementary and Secondary Curriculum and Instruction Items:
|
|
10. Superintendent Items:
Discussion:
Superintendent Items:
|
|
10.A. Studer Scorecard and Parent/Caregiver Experience Survey Update
Discussion:
Superintendent Kevin Case presented a draft of the District Scorecard and explained the success measures for SY 2024-25 in the four focus areas of the Strategic Direction: Identity, Adaptability, Community & Wellbeing, and Ownership. Under Identity, different surveys will be sent to various groups to get feedback to establish baseline data and implement short learning cycles. The first survey will be available for parents/caregivers during parent-teacher conferences. A QR code will be available for parents/caregivers to take the 15-question survey. The staff, student and district services surveys will be rolled out over the coming months. Under Ownership, a Graduate Profile will be developed and implemented for next school year. A Graduate Profile is a framework that outlines the key skills, competencies, and attributes a district believes students should develop by the time they graduate. It is often used in decision-making about instructional curriculum and strategies.
|
|
10.B. Facilities Master Plan Update
Discussion:
Superintendent Kevin Case reported on the Facilities Master Plan and committee. An email was sent today to approximately 30 staff and community members to participate in the process. It will be a 6-8 month process planned and facilitated by Ellynor Martinez of Leadership Matters, Jared Carda of CoOp Architects, and Superintendent Kevin Case. The Facilities Master Planning Committee will provide a recommendation to the BOE regarding ALL future district facilities' needs. The following considerations will be taken into account, but not limited to: the historical district perspective, existing state of facilities, potential changes to building configurations, an awareness of the impact of potential growth on ALL facilities, including transportation, maintenance, central office, technology, auxiliary services, potential specialized programming needs for students with disabilities, and the 18-21 Transition Program. The committee's first meeting is scheduled for February 25.
|
|
10.C. Approve Resolution in the Opposition of School Vouchers.
|
|
11. Fiscal Resources Items:
Discussion:
Fiscal Resources Items:
|
|
11.A. District Financial Presentation - we will give a historical perspective on revenue, expenses, cash balances and tax valuations.
Discussion:
Business Manager Trista Olney presented the District Financial Information and explained current and historical data for revenue, expenses, cash balances and tax valuations.
|
|
12. Operational Support Services Items:
Discussion:
Operational Support Services Items:
|
|
12.A. Approve Second Reading of Revised Board Policy AF - Dangerous Weapons in the Schools
|
|
12.B. Approve Second Reading of Revised Board Policy DK - Payment Procedures
|
|
12.C. Approve First Reading of Revised Board Policy GCDB - Criminal Background Checks
|
|
12.D. Approve First Reading of Revised Board Policy IKF -R - Required Courses
|
|
12.E. Approve Revised TOSA - Student Success Coach Job Description
|
|
12.F. Approve Heating Maintenance for Vandenberg, Carrousel, and Central Office
|
|
13. Reports:
Discussion:
Reports:
|
|
13.A. Superintendent:
|
|
13.A.1. Inclement Weather Update
Discussion:
Superintendent Kevin Case shared the Inclement Weather Update which will be sent to parents and staff tomorrow as a reminder that we have used one snow day of the six pre-approved snow days. It will also explain how the two days in May will be used as make-up days if we use more than 6 snow days, and the decision-making process for determining snow days and delayed starts.
|
|
13.A.2. South Dakota Legislative Update/Federal Funding Update
Discussion:
Superintendent Kevin Case gave an update on current state legislation and the status of federal funding. He stated two bills have been introduced in the South Dakota State Senate to support Douglas School District: 1) Senate Bill 6 makes an appropriation to support capital and infrastructure projects necessitated by the expansion of Ellsworth Air Force Base and to declare an emergency; and 2) Senate Bill 16 sets aside certain contractor’s excise tax collections relating to the Ellsworth Air Force Base, to create a fund for the collections, and to provide an appropriation thereafter. Senator Rounds has written $42 million appropriation for Elementary School #1 into the federal budget, which should be passed in March. He and Business Manager Trista Olney will be in Washington DC the week before which will be good timing.
|
|
13.B. Committee Reports From Board Members and Comments from Associate Board Members
Discussion:
Committee Reports from Board Members and Comments from Associate Board Members
There were no committee reports from board members. |
|
14. Upcoming Calendar Events:
February 7 - Classified Listening Sessions February 10 - BOE Meeting, 5:00 pm February 11 - Classified Listening Sessions Week of February 10 - Parent-Teacher Conferences February 14 - No School, Conference Comp February 17 - Holiday, No School February 24 - BOE Goal Setting - Review/Work Session
Discussion:
Superintendent Kevin Case shared a BOE Monthly Meeting Planning Guide and Big Picture Concepts for board members' input on system tools to assist them. The Board will work more on this at the February 24 board meeting.
|
|
15. Executive Session for Personnel according to SDCL 1-25-2.1.
|
|
16. Action As A Result of Executive Session
Discussion:
President Tanya Gray called the Board out of executive session at 6:37 p.m.
No action taken. |
|
17. Executive Session to Prepare for Superintendent Evaluation according to SDCL 1-25-2.1.
|
|
18. Adjournment
Discussion:
President Tanya Gray called the Board out of executive session at 7:21 p.m.
No action taken. |