September 12, 2022 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
Discussion:
All actions in these Minutes were by unanimous vote unless otherwise stated.
President Gray called the meeting to order at 5:00 p.m. |
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
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4. Public Forum:
Discussion:
There was nothing for public forum.
Links:
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5. Approval of Agenda:
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6. Consent Agenda Items:
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6.A. Approval of Regular Meeting Minutes for August 8, 2022; Special Meeting Minutes for August 15, 2022; and Regular Meeting Minutes for August 22, 2022.
Discussion:
Approved Regular Board Meeting Minutes for August 8, 2022; Special Meeting Minutes for August 15, 2022; and Regular Meeting Minutes for August 22, 2022.
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6.B. Approve Personnel Action
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6.C. Approve the Purchases and Issuing of Accounts Payable and Payroll
Discussion:
Approved Accounts Payable Report for September 15, 2022 and Payroll Report for August 2022.
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6.D. Approve Out-of-State and/or Overnight Activity Trips
Discussion:
Approved Out-of-State and/or Overnight High School Activity Trip Requests.
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6.E. Approve Cooperative Agreement between Youth and Family Services and Douglas School District for the 2022-23 School Year.
Discussion:
Approved Cooperative Agreement between Youth and Family Services and Douglas School District for the 2022-23 School Year.
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6.F. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
Discussion:
There were no conflicts disclosed as defined in SDCL 3-23.
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7. Items Removed From Consent Agenda
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8. Elementary and Secondary Curriculum and Instruction Items:
Discussion:
Elementary and Secondary Curriculum and Instruction Items:
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8.A. Approve SY 2022-23 Middle School and High School Student and Staff Handbooks.
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9. Superintendent Items:
Discussion:
Superintendent Items:
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9.A. Approve Student Assignment Requests as recommended to attend Douglas School District for the 2022-23 school year.
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9.B. Approve the Speech-Language Pathologist Staff Handbook for the 2022-23 school year.
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9.C. Strategic Direction Update
Discussion:
Superintendent Kevin Case explained the transition to Phase 2 of the Strategic Direction process. Ellie Martinez, Adaptive Schools Trainer, helped facilitate Phase I of the process. He has been working with Brian Riggs of Riggs Enterprises to prepare for Phase II. The first, all-day, in-person meeting with the Strategy Team will be held on Monday, September 26 from 8:30 to 3:30 pm. We gathered input from all district stakeholders at the beginning of the year Values and Beliefs meetings that were held August 15-18 (Phase I). Approximately 37 district stakeholders have been invited to be involved in Phase II of the process--a cross-section of staff, parents and the community. The second in-person meeting will be held on October 26.
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9.D. Annual Self - Appraisal of The School Board - Policy BK-E
Discussion:
As an informational item, Superintendent Kevin Case reviewed School Board Policy BK - Evaluation of School Board Operational Procedures. Per policy, the school board is to perform a self-evaluation once a year. The results of the evaluation will be used to develop goals and objectives. From this process, we will then revise the current instrument to include input from other groups. By the next meeting, a Google form will be created for individual board member responses to be completed prior to the first meeting in October.
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10. Fiscal Resources Items:
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10.A. Approve the Budget for Fiscal Year 2023
BE IT RESOLVED the Douglas School District 51-1 Board of Education, after duly considering the proposed budget and its changes thereto, to be published in accordance with SDCL 13-11-2, hereby approves and adopts its proposed budget and changes thereto, to be its annual budget for fiscal year July 1, 2022 through June 30, 2023. The adopted annual budget totals are as follows: General Fund $24,000,000; Capital Outlay Fund $1,167,800; Special Education Fund $4,760,000; Impact Aid Fund $5,324,850; and Food Service Fund $1,478,000. (Copy Attached)
Discussion:
Fiscal Resource Items:
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10.B. Approve the following tax levies for Fiscal Year 2023:
Tax Levies Certified to the County Auditor General Fund: AG $1.362/$1,000 OO $3.048/$1,000 Other $6.308/$1,000 Special Education Fund $1.599/$1,000 Capital Outlay Fund $4,250,000.00 |
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11. Operational Support Services Items:
Discussion:
Operational Support Services Items:
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11.A. Approve SECOND Reading of Revised/Reviewed School Board Policy GCLA - Attendance at Professional Meetings and Conferences, and School Board Regulation GCLA-R - Travel Allowance.
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11.B. Approve SECOND Reading of REVISED School Board Policy IIBGA - District Assigned Computers and Exhibit IIBGA-E - Device Use and Insurance Agreement.
Discussion:
Approve Second Reading of reviewed/revised school board policies:
Board Policy GCLA - Attendance at Professional Meetings and Conferences Board Policy Regulation GCLA-R - Travel Allowance Board Policy IIBGA - District Assigned Computers Board Policy Exhibit IIBGA-E(1) - Device Use and Insurance Agreement Hear First Reading of new/reviewed school board policies: Board Policy Exhibit IIBGA-E(2) - Financial Assistant Waiver Board Policy BCD - School Board and Superintendent Relationship Board Policy BCE - Board Committees Board Policy BCF - Advisory committees to the Board Board Policy BCG - School Attorney Board Policy BDB - School Board Study Sessions and Work Retreats Board Policy BDDA - Notification of School Board Meetings Board Policy BDDD - Quorum Board Policy BDDE - Parliamentary Procedure Board Policy Exhibit BDDE-E(1) - Parliamentary Procedure Guide Board Policy Exhibit BDDE-E(2) - Parliamentary Procedure Motions Chart Board Policy BDDF - Voting Method Board Policy Exhibit BDDH-E(1) - Douglas School Board Request to Comment Sign In Board Policy BFA - Policy Development System Board Policy BFE - Administration in Policy Absence Board Policy BK - Evaluation of School Board Operational Procedures Board Policy Exhibit BK-E - Annual Self-Appraisal of the School Board |
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11.C. Approve First Reading of NEW Board Policy Exhibit IIBGA-E(2) - Financial Assistance Waiver.
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11.D. Approve FIRST Reading of Reviewed School Board Policies as follows:
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11.E. Approve School Resource Officer Memorandum of Understanding Agreement Between Douglas School District and Pennington County Sheriff's Office.
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11.F. Approve VOLUNTARY SEPARATION PLAN REQUESTS as recommended per the Negotiated Agreement, effective at the end of the 2022-23 School Year pending completion of the employee's 2022-23 contract.
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12. Reports:
Discussion:
Reports:
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12.A. Superintendent:
Discussion:
Superintendent Kevin Case reported on the beginning of the year ThoughtExchange which closed last night. Themes included the importance of collaboration, communication, relationships and balancing beginning of the year professional development and working in classrooms.
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12.B. Committee Reports From Board Members and Comments from Associate Board Members
Discussion:
Committee Reports from Board Members and Comments from Associate Board Members
Col Holmes commented that good discussions are continuing about the B-21 mission planning. Tonya Amaral reported that Booster Club purchased two new grills for school/activity use. The next Booster Club meeting will be September 18 at 6:00 p.m. at the high school. Homecoming is the week of September 19 with many activities planned throughout the week. Tanya Gray stated the ASBSD Region Meeting will be hosted here at Vandenberg on September 28. This is the same night as the Black Hills Special Services Cooperative Board of Directors meeting too. All five board members will attend the Region Meeting. |
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13. Upcoming Calendar Events
September 26 - BOE Meeting September 28 - ASBSD Region Meeting @ VES, 6:00 pm |
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14. Adjournment
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