July 21, 2026 at 6:00 PM - Newcastle Board of Education Regular Meeting
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1. Flag Salute
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2. Call to Order and Roll Call of Members
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3. Discussion and possible action on the Consent Agenda:
Action(s):
No Action(s) have been added to this Agenda Item.
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3.A. Agenda of Regular Meeting of July 21, 2026
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3.B. Minutes of Regular Meeting of June 23, 2026
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3.C. Mr. Mike Crossley, NPS Fastpitch Coach, requests permission for the High School Fastpitch Team to travel to Broken Arrow, OK for a Fastpitch Tournament. They will be staying 2 nights, leaving on August 13 and returning on the 15th, and taking 1 bus and 1 suburban. He will be taking 26 students with 3 sponsors.
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3.D. Ms. Hannah Beeson, NHS Pom Coach, requests permission to take 12 POM students to Orlando, Florida to the Dance Team Union - National Championship on March 3, 2027, to March 9, 2027. They will be flying with 1 coach and several parent chaperons who will be attending the six night stay.
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3.E. E-Waste Surplus
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3.F. Miscellaneous Surplus Items
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3.G. Elementary Consumable Surplus Items
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3.H. FY27 Newcastle High School Handbook
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3.I. FY27 Newcastle Middle School Handbook
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3.J. FY27 Newcastle Elementary Handbook
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3.K. FY27 Newcastle Early Childhood Center Handbook
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3.L. FY27 THRIVE Handbook
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3.M. FY27 Mentor List
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4. Public Input
Discussion:
No Public Input
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5. Superintendent and Staff Updates:
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5.A. Dr. Cathy Walker will report on the upcoming bond election and the construction progress
Discussion:
Dr. Walker reported she will be on Facebook Live for a Q&A regarding the upcoming bond. They also have 4 donors for yard signs and she has been working on videos. The road by the ECC will be completed on Friday.
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5.B. Ms. Kristi Ferguson and Mr. Marshall Bingham - Technology Information
Discussion:
The technology department will be moving away from one-on-one and K-5 will have a classroom set of chromebooks to share with 2 classes. Middle School will have a classroom set for each room and the High School will remain one-on-one. They are putting the students and Teachers on separate wifi's to aid with security blocking. Also, they are working on new updated email addresses.
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6. Discussion and possible action regarding the GMP in the amount of $2,925,120.00 AIA Document A133-2019, Newcastle Public Schools - Baseball and Softball Complex Improvements from Nabholz Construction Corporation as attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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7. Discussion and possible action regarding the addition of 10 minutes to the end of the day for the elementary and ECC due to the new recess law
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Discussion and possible action regarding the Teacher Empowerment Rubric for Newcastle Public Schools
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Discussion and possible action to approve the addition of EKadence to the digital platforms for the 2026-2027 school year
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action on the Newcastle School District Policy Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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10.A. BAA Board of Education Powers and Duties
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10.B. BB-P Filling Board Vacancies (Procedure)
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10.C. BE- Board of Education Meetings and Notification Procedures
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10.D. BEA - School Board Meetings Agenda Preparation and Dissemination
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10.E. BEB - Quorum and Voting Board Meeting Procedure
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10.F. BEF - Board of Education Minutes
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10.G. BFA - Board Policies
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10.H. CKCA - Emergency School Closings
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10.I. DEC R6 - Military Leave (Regulations)
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10.J. DEC R7 - Maternity Leave
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10.K. DEC R8 - Association Officer Leave Certified Personnel (Regulations)
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10.L. DOB - Due Process for Administrators
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10.M. FNCD - Prohibiting Bullying (Regulation and Investigation Procedures)
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10.N. GBA - Open Records Act
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11. Discussion and possible action on the Contract Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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11.A. FY26 CCOSA District Level Services Program
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11.B. FY26 Convergint-Metrasens Software Support & Service Agreement
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11.C. FY26 Red Rock Behavioral Health Services MOU
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11.D. FY26 THRIVE Learning Collaborative Agreement
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11.E. FY26 Gaggle Service Agreement
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11.F. FY27 Northwestern Oklahoma State University MOU
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12. Discussion and possible action regarding Financial Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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12.A. FY26 General Fund 11 Encumbrances and Change Orders
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12.B. FY26 Building Fund 21 Encumbrances and Change Orders
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12.C. FY27 General Fund 11 Encumbrances and Change Orders
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12.D. FY27 General Fund 21 Encumbrances and Change Orders
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12.E. FY27 Bond Fund 32 Encumbrances and Change Orders
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12.F. FY27 Bond Fund 33 Encumbrances and Change Orders
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12.G. FY27 Bond Fund 39 Encumbrances and Change Orders
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12.H. Purpose of Activity Fund Accounts
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12.I. Revenue Analysis-General Fund
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12.J. Revenue Expenditure Summary-Athletic
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12.K. Revenue-Expenditure Summary-Non Athletic
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12.L. Treasurer’s Report
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13. New Business
Discussion:
No new business
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14. Proposed executive session to discuss employment of personnel, resignations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A and Superintendent's evaluation, pursuant to 25 O.S. Section 307 (B)(1)
Proposed executive session to discuss student transfer appeal matters involving specific students whereby disclosure of any additional information would violate FERPA. 25 O.S. § 307(B)(7) Proposed executive session to discuss the purchase, acquisition, or appraisal of real property by the public body, pursuant to 25 O.S. Section 307 (B)(3) Proposed executive session to discuss negotiations concerning employees and representatives of employee groups, pursuant to 25 O.S. Section 307 (B)(2)
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15. Vote to convene or not to convene in executive session
Action(s):
No Action(s) have been added to this Agenda Item.
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16. Return to Open Session
Discussion:
Returned to Open Session at 8:43PM. Lynda Chmil, Dr. Walker, Cashlie White, Casey Kreger, Valory Dalton, and Tiffany Elcyzyn were in Executive Session. Ms. Lynda Chmil left Executive Session at 7:17PM and no votes were taken.
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17. Discussion and possible action regarding employment of personnel, resignations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A
Action(s):
No Action(s) have been added to this Agenda Item.
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18. Discussion and possible action regarding Transfer Appeal #1
Action(s):
No Action(s) have been added to this Agenda Item.
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19. Discussion and possible action regarding Transfer Appeal #2
Action(s):
No Action(s) have been added to this Agenda Item.
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20. Discussion and possible action regarding Transfer Appeal #3
Action(s):
No Action(s) have been added to this Agenda Item.
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21. Discussion and possible action regarding Memorandum of Understanding between Newcastle Public Schools and Newcastle Association of Classroom Teachers Article 39: Length of School Day as attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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22. Adjournment
Discussion:
The meeting was adjourned at 8:46PM by Ms. Tiffany Elcyzyn
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