April 14, 2026 at 6:00 PM - Newcastle Board of Education Regular Meeting
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1. Flag Salute
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2. Call to Order and Roll Call of Members
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3. Outstanding Service or Achievement Awards
Discussion:
Dr. Walker presented Mr. Jeremy Gilbertson with a plaque in recognition of his years of service to the district
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4. Discussion and possible action to reorganize the Board Positions, as well as the Legislative Liaison and Newcastle Education Foundation Representative
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4.A. Board President
Action(s):
No Action(s) have been added to this Agenda Item.
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4.B. Board Vice President
Action(s):
No Action(s) have been added to this Agenda Item.
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4.C. Board Clerk
Action(s):
No Action(s) have been added to this Agenda Item.
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4.D. Legislative Liaison
Action(s):
No Action(s) have been added to this Agenda Item.
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4.E. Newcastle Education Foundation Representative
Action(s):
No Action(s) have been added to this Agenda Item.
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4.F. Bond Committee Board Representative
Action(s):
No Action(s) have been added to this Agenda Item.
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5. Discussion and possible action on the Consent Agenda:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.A. Agenda of Regular Meeting of April 14, 2026
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5.B. Minutes of Special Meeting of April, 2, 2026
Attachments:
()
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5.C. Minutes of Regular Meeting of March 10,2026
Attachments:
()
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5.D. Kiley Rios, Special Education Director, requests an overnight stay at Stillwater, OK on May 13th–15th for the Special Olympics Winter Games. High School Students and Coaches will be staying.
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5.E. Maintenance Surplus Items 3/26/2026
Attachments:
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5.F. Ms. Hannah Beeson, NHS Varsity Pom Coach, requests permission for an overnight trip to Tulsa, OK for the UDA Pom Camp held on June 15th-18th, 2026. They will be taking 1 suburban for the adults and parents will be transporting the 12 athletes.
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6. Public Input
Discussion:
No Public Input
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7. Newcastle Education Foundation Update
Discussion:
Tabled this item
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8. Discussion and possible action regarding the Newcastle Public School Comprehensive Counselor Plan; NHS Comprehensive Counselor Plan; NMS Comprehensive Counselor Plan; NES Comprehensive Counselor Plan; and the NECC Comprehensive Counselor Plan
Attachments:
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Discussion:
Tabled this item
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9. Superintendent and Staff Updates:
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9.A. Mr. Jonathan Atchley, Executive Director of Academics, Safety & Security Update
Discussion:
Tabled this item
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9.B. Dr. Cathy Walker, Superintendent, Legislative Update and Bond Update
Discussion:
Dr. Walker shared information on the legislature's 7-day week proposal and the effects on the district. She also presented information regarding the bond construction; 1)changes to the ECC road to the MS; and 2) the baseball and softball fields.
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10. Discussion and possible action regarding AIA A133 GMP 4-13-26 ECC/MS Road Construction by Nabholz
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action on the Contract Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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11.A. FY26 FINAL SITE CONTRACT
Attachments:
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11.B. FY26 FINAL SITE Addendum
Attachments:
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11.C. FY27 Clearwater Enterprises
Attachments:
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11.D. FY27 Drug and Alcohol Testing Service Agreement
Attachments:
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12. Discussion and possible action regarding Financial Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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12.A. General Fund 11 Encumbrances and Change Orders
Attachments:
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12.B. Building Fund 21 Encumbrances and Change Orders
Attachments:
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12.C. Bond Fund 32 Encumbrances and Change Orders
Attachments:
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12.D. Bond Fund 39 Encumbrances and Change Orders
Attachments:
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12.E. Monthly payroll and extra duty disbursement
Attachments:
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12.F. Purpose of Activity Fund Accounts
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12.G. Revenue Analysis-General Fund
Attachments:
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12.H. Revenue Expenditure Summary-Athletic
Attachments:
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12.I. Revenue-Expenditure Summary-Non Athletic
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12.J. Treasurer’s Report
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12.K. FY27 Temporary Appropriations, General Fund
Attachments:
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13. New Business
Discussion:
No new business
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14. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A and Schedule B, pursuant to 25 O.S. Section 307 (B)(1)
Proposed executive session to discuss the purchase, acquisition, or appraisal of real property by the public body. 25 O.S. Section 307 (B)(3). |
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15. Vote to convene or not to convene in executive session
Action(s):
No Action(s) have been added to this Agenda Item.
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16. Return to Open Session
Discussion:
Returned to Open Session at 7:57AM. Dr. Cathy Walker, Ms. Cashlie White, Ms. Valory Dalton, and Mr. Jeff Dingee, were in executive session and no votes were taken.
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17. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A and B
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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18. Adjournment
Discussion:
Meeting adjourned at 7:57PM by Mr. Jeff Dingee
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