March 10, 2026 at 6:00 PM - Newcastle Board of Education Regular Meeting
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1. Flag Salute
Discussion:
Ms. Amanda Townley introduced The Early Childhood Center Drive Team to lead the Pledge of Allegiance and the Oklahoma pledge.
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2. Call to Order and Roll Call of Members
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3. Outstanding Service or Achievement Awards
Discussion:
Ms. Tammy Bolles recognized Legacy Bank for the Community Partner of the month for all they do for our district.
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4. Discussion and possible action on the Consent Agenda:
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Agenda of Regular Meeting of March 10, 2026
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4.B. Minutes of Regular Meeting of February 10, 2026
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4.C. Newcastle Agriculture Trailer Surplus - 2006 Elite Gooseneck VIN#5MKWG202670008508
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4.D. Brandon Morgan, Newcastle FFA Advisor, requests permission for an overnight trip to Stillwater, OK for the FFA Interscholastics Competitions on April 24 & 25. They will take 1 bus with 2 adults and the number of students will be determined when the event is closer.
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4.E. Brandon Morgan, Newcastle FFA Advisor, requests permission for 9 students and 2 adults to travel to various FFA Competitions in El Reno, Miami and Warner, Oklahoma with overnight stays beginning March 31 until April 2, 2026. They will be taking 1 bus for the trip.
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4.F. Brandon Morgan, Newcastle FFA Advisor, requests permission for an overnight trip to the State FFA Convention in Tulsa, OK on May 4th through the 6th with 3 adults and the number of students to be determined after the State FFA interscholastic events. They will take 1 bus on this trip.
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4.G. Newcastle High School FY27 Course Description Guide
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4.H. Transportation Surplus List 3/2/2026
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4.I. E-Waste Surplus 03-10-2026
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5. Public Input
Discussion:
No Public Input.
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6. Superintendent and Staff Updates:
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6.A. Amanda Townley, Early Childhood Center Principal, Report
Discussion:
Ms. Townley reported on all the events and activities held at the Early Childhood Center this year.
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6.B. Tammy Bolles, District Curriculum and Technology Integration Specialist and Jonathan Atchley, Executive Director of Academics; Report
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Ms. Bolles reported on professional development and how our teachers and instructional coaches are attending all of the training opportunities.
Reconvened meeting at 6:35PM after the recess at 6:30PM. |
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6.C. Dr. Cathy Walker, Report on construction update, bond information and upcoming events
Discussion:
Dr. Walker reported on the construction and ideas and process of the projected bond election, as well as the information on the State Boys and Girls Basketball games.
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7. Discussion and possible action on the Contract Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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7.A. Bledsoe Hewett & Gullekson CPA, PLLLP, Contract for audit of public schools 2025-2026 school year
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8. Discussion and possible action on the Policy Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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8.A. AA - Legal Status and Name
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8.B. BAA - Board of Education Powers and Duties
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8.C. BA - Board of Education Legal Status
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8.D. BBB - School Board Members Term of Office
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8.E. BBF - Code of Ethics for Board Members
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8.F. BBFB - Board Member Conflict of Interest
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8.G. BBH - Development Opportunities: Board Members
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8.H. BD - School Board Internal Organization
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8.I. BD-R1 - Board of Education Clerk (Regulation)
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8.J. BEC - Executive Session
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8.K. EFEAA - Artificial Intelligence Systems and Tools Use in the School District
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8.L. FDC-R1 - Attendance Policy (Regulation)
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8.M. FFAEA - Concussions and Head Injuries
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8.N. FFAEA-E - Concussion and Head Injury Acknowledgement and Information Sheet
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8.O. FNC - Student Conduct and Suspension of Students
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8.P. GJ - School and Classroom Visitors
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8.Q. GJ-P - School Visitors - Grievance-Appeals Process
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9. Discussion and possible action for the Finance Department to have the ability to move interest funds between the General Funds and the Building Fund as needed.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action regarding Financial Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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10.A. General Fund 11 Encumbrances and Change Orders
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10.B. Building Fund 21 Encumbrances and Change Orders
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10.C. Bond Fund 32 Encumbrances and Change Orders
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10.D. Bond Fund 39 Encumbrances and Change Orders
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10.E. Monthly payroll and extra duty disbursement
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10.F. Purpose of Activity Fund Accounts
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10.G. Revenue Analysis-General Fund
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10.H. Revenue Expenditure Summary-Athletic
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10.I. Revenue-Expenditure Summary-Non Athletic
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10.J. Treasurer’s Report
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10.K. FY26 Booster Club Sanctioning
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10.K.I. Newcastle 4-H & FFA Booster Club
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10.K.II. Newcastle Golf Booster Club
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10.K.III. Newcastle Baseball Booster Club
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11. New Business
Discussion:
No new business.
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12. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A and attached Schedule B, pursuant to 25 O.S. Section 307 (B)(1)
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13. Vote to convene or not to convene in executive session
Action(s):
No Action(s) have been added to this Agenda Item.
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14. Return to Open Session
Discussion:
Returned to Open Session at 8:10pm. Dr. Walker, Mr. Lock, Ms. Dalton, Ms. Elcyzyn were present. Mr. Bo Bradshaw entered executive session at 6:58pm and exited at 7:21pm and no votes were taken.
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15. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A and Schedule B
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Action(s):
No Action(s) have been added to this Agenda Item.
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16. Adjournment
Discussion:
Meeting adjourned at 8:11pm by Ms. Tiffany Elcyzyn.
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